MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, June 8, 2021 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida. In order to reduce the risk of COVID-19 and transmission of the virus, members of the public were encouraged to attend and participate in the meeting utilizing the following call-in information 1-(669) 224-3412, Access Code: 490-851-389.

Present and constituting a quorum were:

Mauricio Pelaez Jesus (Jay) Vazquez Bryant Xavier George Monserrat

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Andressa Navarette Scott Cochran Monica Henning Andrew Sherman

District Manager
Governmental Management Services District Counsel (via teleconference) Clubhouse Director
KWPM (via teleconference)

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment to Fill Unexpired Term of Office (11/2022) Seat #2
Oath of Office for Newly Appointed Supervisor(s)
Election of Officer(s)
Ms. Duque: The next item is organizational matters. I would like to remind the Board of Supervisors that we have an unexpired term of office, open seat #2. If there is

anyone that the Board would like to consider for an appointment for this specific seat, we can do that now.
Mr. Pelaez: Not at this time.
Ms. Duque: So, we'll move this item to our next meeting.

THIRD ORDER OF BUSINESS	Approval of Minutes of the May
11, 2021 Meeting
Ms. Duque: The next item that we have is approval of the minutes of the May 11, 2021 meeting. This is the moment to present any additions, corrections or deletions to those. If there are none, a motion to approve them would be in order.
Mr. Pelaez: The only thing I see is under present and constituting a quorum, the seats are wrong, on the first page of the minutes, I think it's page 1, they have Jesus as an assistant secretary.
Ms. Duque: You're right, he is the vice chairman, thank you for that comment Mauricio. Are there any other comments or corrections?
Ms. Pelaez: Everything else looks good to me. Ms. Duque: Perfect.

On MOTION by Mr. Pelaez seconded by Mr. Xavier with all in favor, the Minutes of the May 11, 2021 Meeting with the indicated changes were approved.

FOURTH ORDER OF BUSINESS	Discussion	of	Proposed	Fiscal
Year 2022 Budget
Ms. Duque: The next item is discussion of proposed fiscal year 2022 budget, so once again this item was already discussed by the Board of Supervisors, but I like to bring the proposed budget to our public meeting in case there is anyone from the public that has any comment or any resident that perhaps would like to have more information about the proposed budget. For the record, I would like to mention that there is no one from the public present today. Unless there are any questions from the Board, let's move forward to segment II, workshop section.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items. No actions were taken)

Segment Ill:
FIFTH ORDER OF BUSINESS	Authorization	or
Requiring		Board Items	Discussed Workshop

Approvals Action	for During

Ms. Duque: So, now we are in segment Ill and this is authorization or approvals
requiring Board action for items discussed during the workshop section. The first item is tree trimming, and once again I have direction from the Board to continue doing our COD tree trimming during the month of August and September, so we'll move forward with that. The next item is, we received an email from one resident which we have a revocable license agreement with, Anna Scategie. The direction from the Board is for Juliana to work together with Jay and make sure she either replaces the existing palm with one of the same palms, or remove the entire landscape border and install turf, to be responsible for the expenses, the District will not cover any expenses. The next item is approval of the events, so I have July 4th decorations, water fight night for July 9th and Summer Luau on July 30th for a total amount of $1,000, is there a motion?

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, accepting the proposal for the upcoming events of July 4th, July 9th and July 30th for a total amount of $1,000 as discussed during the workshop section was approved.

Ms. Duque: So, we also received an estimate #19768 and #19878 from Fitness Solution.   The first one is for the additional gym equipment, and the second one is for the installation of the flooring in a total amount of $8,324.40, so a motion to approve those will take place.

On MOTION by Mr. Vazquez seconded by Mr. Monserrat with all in favor, accepting proposals #19768 and #19878 from Fitness Solution for additional gym equipment and installation of flooring for a total amount to $8,324.40 as discussed during the workshop section was approved.

Ms. Duque: I would also like to mention as it was discussed during the workshop section that the removal of the existing carpet will be done by Jose our maintenance person and that will actually save money for the District. The next item is, we have discussed the issues that we have with our current company for the fire alarm, Empire Fire, and I do have direction from the Board. At this point I will need a motion from the Board to terminate the existing agreement with Empire Fire and move forward with our new company which is WSE, under the condition with the new company agreeing to the District's terms and conditions in our agreement, a motion will take place at this time.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor, authorizing staff to terminate the existing fire alarm company, Empire Fire, and enter into an agreement with WSE, subject to WSE agreeing to the District's terms and conditions of the agreement as discussed during the workshop section was approved.

Ms. Duque: And during this time, I'll work together with Monica and also Scott drafting the agreement and making sure the new company , once again agrees to the terms of the District. If that doesn't take place, there will be no direction taken and we'll wait until the next meeting to discuss this item again.
Mr. Pelaez: So, essentially, we're not sending a termination yet for the 30 days until we have the signed agreement with WSE or at the next meeting, and then we will have it ready for when installment takes place.
Ms. Duque: Yes, we'll work both of them together. Mr. Pelaez: Perfect.
Ms. Duque: So, we'll do them parallel pretty much, we just need to make sure that the new company agrees to our terms. If that's the case, then we'll move forward with termination and then after that we'll bring any pending items for the Board to

discuss at our next meeting. I do want to mention that during the workshop section we did talk about the installation of the new GSM, which is the complete installation of the Honeywell Universal wireless commercial alarm communicator. This item will be discussed again during our next meeting. The next item is Mauricio also remembered that Monica was to work on the fitness elliptical, so that's an item that will be brought to the Board of Supervisors during our next meeting. Nothing else to mention during the workshop section.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to staff report, attorney, Scott?

Attorney
Mr. Cochran: Yes, first of all sorry I can't be there in person, I had another meeting right before this one so I had to tackle them both remotely, so sorry I can't be with you tonight. Other than that, I think most of the items I've looked into were already covered during the workshop, Juliana and I spoke about some of them. The only other thing I know that was discussed in the prior meeting was the swimming lessons, and I believe we're still waiting on some information from the potential contractor  or he's going to provide those services, so I'm still waiting on that. That's all I have to report right now unless any of the Supervisors have any questions.
Mr. Vazquez: Thank you. Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much Scott.

Engineer
Ms. Duque: Nothing to report under the engineer.

Club - Monthly Report
Ms. Duque: Clubhouse manager's report, Monica.
Ms. Henning: Good evening. (inaudible comment) So, taking a look at the clubhouse report, I wanted to bring to your attention and I know it's a little bit long, but the work orders report, I'm extremely happy to report that the majority of what you're seeing there is completed items, and it's also about 3 pages long. So, I have to say that

Jose has been here now for a month with us on board, he's really settling in well, he's meshing well with the team, he has been just so helpful this last month in getting so many things completed that were either on hold or in backlog, and just taking an extra fine look at everything and even coming up with some different items and making mention of them to me, even some old things I didn't catch, and almost immediately taking care of them right then and there. So, I'm extremely happy with him and he was actually here for one of the events last week as well, so he was getting to meet some of the new residents and things like that, so they're getting acquainted with him too and I think that it's a good fit, so I'm very happy with it.   We do still have some little items there that are in progress and on hold, both that Jose is working on and then also the Chandler Contractors is working on too, so I'm monitoring the progress of both of those. As far as for club updates and project status, the storage shed is actually one of those items that is in progress with Chandler Contractors, we're currently still in the permit phase. I'm working with him as far as gathering all of the documents that we need to make sure that we get those permits from the city. Also, the fitness equipment, additionally we discussed some of it during the workshop section as far as for the approvals that we received, and then also the items that the Board did request that I continue to work on, so there's some progress too. As far as value optimization I know that we had mentioned it before and at some point, we'll take a look at tackling the roofing for the outside storage, but of course the storage shed is our first priority. Then also the aging cardio equipment which we discussed in the workshop section that I'll be addressing. As far as hospitality and social events, so in the month of May we did have that event in honor of Mother's  Day yoga for mom, we had a great turnout and the moms were actually very excited to come and just have a little bit of time where they could connect with each other, just a few moments away from the kids where they could get a little bit of solitude there, so they were very excited about  it as you can see in some of the photos there and then the HOA, it was so great to partner with us and offer some refreshments for them too which was a very sweet little surprise for them too. Then also we had family field night as well, again if you recall, it was games that were very similar to what kids play on field day during school, they had a really great time. Some of them I think were a little bit more challenging than others, we had kind of under

estimated how difficult some of them were, but it was absolutely a lot of fun, they had a great time, so all and all a good evening. As far as upcoming social events, we like I mentioned, we just had movie night last week, it was a success, the kids were very happy to be back in here, kind of lounging around, and watching Ryan the Last Dragon, it was a great movie, so we're all just kind of happy to be back and they really enjoyed it.  We have Bocce and Brews coming up next week as well, the Father's Day event, and then moving forward into, I'm sorry I have a typo there, but moving forward into July we'll have that water fight night that will be coming  up and then also the summer luau for BYOB. Then the proposals we took a look at were the July social events during workshop, and that's all I have.
Ms. Duque: Thank you so much Monica. Ms. Henning: My pleasure.
Ms. Duque: Any questions for Monica?

Andi.

Field Manager
Monthly Report
Ratification of Proposal for Extra Work at Silver Palms - Palm Glades CDD with BrightView Landscape Services
Ms. Duque:  Not hearing any, let's move forward with the field manager report,

Ms. Navarette:  Yes, good evening again guys.  So, for field manager report we

had some challenges with palm disease spotted during the inspection, so Rusty from BrightView, our vendor, has been working closely with me to tackle this disease that turns palms yellow. So, Nicolas even did a map and showed him where he spotted everything and he went and treated all of that for us. It's been very humid and so hot with no rain, so this is a very challenging time now for plants, they are suffering and a lot of pests coming out as well. I want you to take a look on the first page where you have all the entrances, and the last picture they have on the right, this palm is dying, but he is monitoring it, he is treating and he's doing everything, but this is going to be in the near future we're going to have to remove it because this is dying.
Mr. Pelaez: Is it better to wait, should we wait?

Ms. Navarette: We can wait a little bit, because he's still treating, and it depends on the weather , it depends on what's going on, but it picked up a little it was better, and now it looks like it's going backwards again.  So, we're just observing for now and maybe it will pick up again, we're just going to watch and see for now, it's not at the point that it's urgent yet. There was one bismarck palm that while BrightView was cleaning, the crew spotted that it had a hole, so this one there is no way to save it, so we had to get a permit to remove it, so it's in permitting now, to be removed, because it had a hole and there was pest infestation. So, they spotted a hole and when they went to check it, there was a hole inside of that, so you cannot see anything, and all of sudden it has a hole.
Mr. Pelaez: Was it from rotting, or do you know why the hole happened?
Ms. Duque: There are diseases, and it was actually a disease, there are different ones, but this palm Mauricio is actually from Madagascar, so for them to get acclimated to our system, it's very challenging, this palm even if you cut one of the palm fronds there is actually, like the green one, and you cut it, they release a chemical that actually attracts certain beetles, and they drop eggs and the eggs come inside the root system of the palm and actually destroy the palm, so there are a lot of diseases that can compromise this palm. What happened to this is one of them, so it actually ate the crown of the palm, so you will not see more shooters in the center of it, so pretty much the palm is dead, there is nothing else to do there, you actually have to remove it. If you leave it there, you can have a palm for a certain period of time, but at some point because the base of it will start rotting inside, a strong wind or anything can actually create a liability, so when this happens, it's better actually to remove it than to leave it, so we moved forward with the removal of it, and this is the center of it, you see the center here, this is the what we call the crown, well you'll see on those palms perhaps when we leave the meeting you can check, you will see like some shooters coming out, and that's the new growth of the palm.  If you don't have that, there is no going back. You can save royal palms, a lot of royal palms which is what Andi was mentioning to you, this one here is a royal palm, so when you see some of the shooters that are affected if there is no disease, it could be disease that you can control, but it could be that maybe certain nutrients they might need too, you can apply those nutrients and try

to save it, which is what they have been trying to do, but when it comes to the Bismarck palms, when they have a disease there isn't much that we can do.
Mr. Pelaez: Then last question, I know it might be a dumb question, but termites, wouldn't have anything to do with the trees, correct?
Ms. Duque: Not in a live tree, only dead ones.
Mr. Pelaez: Ok. I saw one of the royals down by the front, and then I just kind of started thinking we have the trellises, but I guess it's just diseases that are the issue.
Ms. Navarette: Yes.  So, then we had a request for trimming some trees that were making the streets like darker, they were obstructing the light poles, so Nick went ahead and took care of that for us. We also had repairs to the chain link fence, at S.W. 238th and that was completed I think that was Chandler. Then we had at the last meeting, we approved installation of gaps on some of the medians, we had like gaps of grass and things and just because of all the heat and summer, things happen so we just had the replacements. Then we had the lake, so our vendor this time sent me the pictures, and he said he did the cleanup and I think the Board is happy about it, but I asked him and he's going to do this as a practice every time he comes out, we can see when he cleans and what is the result after. That's it for that, but I just have to mention Mauricio talked to me about getting some lights on the median here, and then I think Bryant mentioned that we had accidents at the entrances because it's dark, and I don't know if it was Bryant or it was Jay.
Mr. Vazquez: Yes, we're always having accidents there.
Ms. Navarette: Ok, because it's dark at some of the entrances, so I went ahead and got this which is one of the proposals that I got from Light Works. So, it's a little bit expensive as you can see because it's solar panels that would light up 12 little posts around that area.  So, this is what I have and if you guys have any questions, I thought it was a little bit expensive for that reason, and we may have some other suggestions on the topic.
Mr. Pelaez:  So, I know you I appreciate her getting this, so I don't think it's a
waste of time in case we need it, but the part in the center where everybody walks their dogs especially, it's super dark, the roundabout where you can't even see, so what I thought, instead of making an expensive investment for these types of solar lights,

which maybe at some point we would need, let's go to Home Depot and get the ones that stick in the ground with the little spot lights, they have little solar panels, a lot of residents have them in their community, and you see them when you're driving through and it lights up the landscaping. Let's put some around, and they're like $10 per pack or something like that, and we get the maintenance guy just to go out there and put them up, we spend a couple of hundred  dollars, see how it is, at least it gives some lighting on the pathways, at least if somebody is pulling in at night they can kind of see it, and it's a small investment, a couple hundred dollars, we'll see how it is, and then decide if we need something more robust or something, maybe even as many as 9 of them, if it's really that we need more lighting, then we go with less for less money, but maybe that just in itself just gives decorative lighting, and you're good.  Then in the front on the areas that you guys are talking about, I know you're working with FPL and different stuff to get some more poles, and some more lighting, so keep investigating  for the areas that are really bad, and this is just kind of like decorative and safety type thing.
Ms. Navarette:  Yes, so that's the second part, because you guys talked about the accidents, and we went and contacted FPL, this person that works with us, he told me you can get it from FPL because it's going to be cheaper for you, so I said ok. So, let's work them, we jumped on a call, and they explained to us that if we want to do that, I told him about the first entrance close to Publix, and the last one before the exit, that one that had two accidents or three accidents, so I mentioned those two locations and we talked about it, and he told me that the maximum we're going to pay is going to be
$500 for a pole, if they have to trench, and do a lot of things, and if not, if they don't have to cut it and trench, they will just install, they won't charge us anything, just to put it on the account. So, that would be very good for us, the only thing is we need to mark, and I was talking to Juliana and we should take a look in the entire community,  you guys that are here at night, and see if there are any other spots that we need to improve so that we can tackle them on the COD side all at same time, because after we pay for like trenching or anything, we're going to enter into an agreement with them, and then after we enter the agreement, it's going to be 4 months to install. So, since we have to do this process, it's good for us between now and the next meeting if you guys can keep

a list and look at spots that are dark that are COD areas, and we could work out everything together with him and then get that done all at one time.
Mr. Xavier:	I actually know of a spot, so should we just send it to Juliana or yourself?
Ms. Navarette: Yes, send it to both of us.
Mr. Xavier: So, we just have it ready for next meeting?
Ms. Duque: Yes, you can do that, send us an email we can start creating a list. Ms. Navarette: Yes. Ok, guys for me, that's it.

Ms. Duque: Thank you so much Andi. So, the only thing I would like from the Board is a ratification of the proposal for the extra work done on the bismarck palm that was removed , the proposal was presented by BrightView in the amount of $877.40, and this is bismarck palm that we just talked about.
Mr. Pelaez: Did we have to put another one to replace that? Ms. Duque: No.
Mr. Pelaez: Ok.

On MOTION by Mr. Vazquez  seconded by Mr. Pelaez with all in favor, ratifying the proposal from BrightView for the extra work to remove the bismarck palm in the amount of $877.40 was approved.

CDD Manager
Number of Registered Voters - 3,339
Discussion of Financial Disclosure Report from the Commission on Ethics and Reminder to File Annual Form
Ms. Duque: The next item that we have is COD manager's report.  So, I would like to report to the Board that we received a certification from the Supervisor of Elections of Miami-Dade County and at this point Palm Glades Community Development District has 3,339 registered voters, and that's just for your information. Let's move forward to the next item which is the discussion of financial disclosure report from the Commission on Ethics and reminder to file our annual forms. So, once again the annual disclosure from must be filed by July 1, 2021, so for the Board of Supervisors, all of you please make sure you file this form.

Mr. Pelaez:  I sent mine in last week. Mr. Vazquez: You can also do it online.
Ms. Duque: If you have any questions please call me, or you can call my office and we will be more than glad to assist you as well. Nothing else to report from the manager, well we do have one pending item I would like to give you an update on. In terms of the areas that are part of the annexation area, remember there are a couple of easements that are going to be transferred to the COD, so I already reached out to our District engineer, he is working with Lennar to make sure Lennar transferred those specific areas to the COD, they have not been transferred , so they were not transferred when the annexation took place, so I'm following up with the District engineer to make sure they complete this section, and I will follow up with Scott as well in case we need anything. So, I don't have anything else to report, unless there are any questions.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: So, let's move on to financial reports, tab A is approval of the Check Register, and tab B is the Balance Sheet and Income Statement. Unless there are any questions, a motion to approve them will take place.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor, the Check Register, Balance Sheet and Income Statement were approved .

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisors requests?

and

Mr. Pelaez: The category would be, for the gym repairs that we're going to do, what category would we put that under, repairs?
Ms. Duque: I'm sorry?
Mr. Pelaez:  The gym stuff with the new weights and all that stuff, what category would that go under and would we have any line item associated with it?

Ms. Duque: So, what we generally do, it all depends on how much money we have allocated, it would be repairs and maintenance, or we can allocate it in contingency. So, let me go back to it and let you know most likely what will happen.
Mr. Pelaez: Because we really don't have one for gym, per se.
Ms. Duque: We do have one for gym, but that's for the circuit training equipment maintenance, so that's maintenance.
Mr. Pelaez: And show me where that one is, just to remind me.
Ms. Duque: So, if you go under clubhouse Mauricio, and the 5th line item, circuit training equipment maintenance, so we do have there how much we have used and spent to actual, we also have if you go down to like one of the last items, repairs, maintenance and supplies, which is in general, we have $50,000 and to date we have spent $,7000 so we do have money left in there.
Mr. Pelaez: Ok, perfect, good.
Ms. Duque: And also, Mauricio if you keep going down, the last line item is contingency, and on contingency that's the line item that we have used the most because of the repairs, so that's where we're at.
Mr. Pelaez: Right, ok.
Ms. Duque: So, once again, are there any other Supervisors requests? Not hearing any, just for the record there is no audience comments, because there is no audience present.

NINTH ORDER OF BUSINESS	Adjournment

Ms. Duque: So, a motion to adjourn will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the meeting was adjourned.

/ Vice Chairman