MINUTES OF MEETING PALM GLADES
COMMUNITY  DEVELOPMENT  DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, January 11, 2022 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 1151h  Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez George Monserrat Julie Medina

Chairman  Vice Chairman
Assistant Secretary

Also present were:

Juliana Duque Andressa Hinz-Philippi

Scott Cochran Monica Henning Oscar Barros Several Residents

District Manager
Governmental Management Services (via teleconference)
District Counsel Clubhouse Director KWPM
(via teleconference)

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of  Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor to Unexpired Terms of Office -Seat #4 (11/2024) & Seat #5 (11/2022)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officer(s)
Ms. Duque: The next item is the organizational matters, and  I  would  like  to remind the Board of Supervisors that we currently have two open seats, seat #4 and  seat #5, is there a consideration of appointment of Supervisor to the unexpired terms of office?

Mr. Pelaez:  Not at this time.

THIRD ORDER OF BUSINESS	Approval	of	Minutes	of	the
December 14, 2021 Meeting
Ms. Duque: Alright, so let's move forward with the next item which  is  the approval of the minutes of the December 14, 2021 meeting, and for the record of the meeting, I need to make two changes, number one is the first page for Sergio his last name is Silva, not Saldez, and for Joan Salas, it's J-u-a-n, not Joan Sales.  Also,  on  page 9 we crossed out the word "as well", and we changed "owns" to owes. If there are any other deletions, corrections or addition to the minutes, this is the moment to present them, and if not, a motion to approve them with the changes as stated will take place.

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, the Minutes of the December 14,  2021 Meeting with the indicated changes were approved.

FOURTH ORDER OF BUSINESS	Ratification	of	Event	Agreement
(2021	Holiday	Event)	with	Mega Party Events, Inc.
Ms. Duque: The next item is ratification of the event agreement 2021 holiday  event with Mega Party Events, a motion to ratify will take place.

On MOTION by Mr. Pelaez seconded by Mr.  Monserrat with all in favor, ratifying the event agreement (2021 Holiday Event) with Mega Party Events, Inc. was  approved.

Ms. Duque:  Let's move forward to our workshop section.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items. No actions were taken)

A. Discussion of Delta Five Proposed Modified Services and Budget

Segment Ill:
FIFTH ORDER OF BUSINESS

Authorization or Approvals Requiring Board Action for Items Discussed During Workshop

Ms. Duque:	So, we're  back  at  our  regular  meeting  and the first item is  Delta

On MOTION by Mr. Pelaez seconded by Ms. Medina with all in favor, accepting the proposal from Delta Five as presented during the workshop section and authorizing staff to prepare an agreement was approved.

Five. So, we received a final proposal from Delta Five, and at this moment I need a motion from the Board to approve the proposal presented during the workshop section and authorize District staff to work on the agreement, Scott will work on the amendment to the agreement.

Ms. Duque: The next item discussed was the mailboxes, so the  District  is covered for liability at the location of the mailboxes, and having an agreement in place that clarifies the maintenance responsibility will be ideal. District counsel  already  worked on the agreement, as per the direction presented by the Board of Supervisors, and we'll send this agreement to the HOA so that they can take a look at it and if they agree, we can enter into the same mentioned agreement. Once again, it's very  important to mention that the COD strongly recommends the HOA since they maintain the mailboxes to get liability coverage as well. The next item that we discussed was different proposals from the clubhouse director, so the one is, I will need a motion from the Board to approve the Julia Valier JV proposal for the event and also a  salsa instructor for a total amount of $675.

On MOTION by Mr. Pelaez seconded by Mr. Monserrat with all in favor, accepting the proposal from Julia Valler  JV for the event and salsa instructor for a total amount   of
$675 as discussed in the workshop section was approved.

Ms. Duque: The next item, we also received a proposal from Mega Party Events, and this is for  the food  truck  night  event on  February  25th.  This particular    proposal

covers the entertainment DJ and also animal kingdom and play center and talent, and we also received a proposal from Moe's Party Rental for the cocktail  rounds and for  both of them, the total is $2,545 .60, a motion to approve them will take place.

On MOTION by Ms. Medina seconded by Mr. Monserrat with all in favor, accepting the proposal from Mega Party Events for food truck night event on February 25th with DJ entertainment, animal kingdom and play center, also a proposal from Moe's Party Rental for cocktail hour for a total amount of $2,545.60 as discussed in the workshop section  was approved.

Ms. Duque:  Nothing else was discussed during the workshop section.

SIXTH ORDER OF BUSINESS	Staff Reports
Ms. Duque:  Let's move forward to staff reports, attorney.

Attorney
Mr. Cochran: Yes, I worked on the agreement obviously on the mail kiosks, and I haven't had a chance yet really to dig into the HOA documents to see information about the mailboxes and also to see if there's anything in there that  references  the right-of­ way areas that are owned by the county that are basically the swales with the landscaping and the sidewalk. Just a refresher, one of the things we're looking into is trying to sort out the maintenance responsibilities for those properties because my understanding from the District engineer, and from the documents  I've seen is that those right-of-ways are owned by the county and they are responsible for maintaining the sidewalks and roadways and things like that but, they do not touch the landscaping, the grass and those kinds of things, and the District has done the general landscaping, just routine maintenance of that and in clearing some of the low branches from trees for clearance but, we're just trying to figure out what happens when a tree lifts the sidewalk or whatever, is that something the county is actually going to do,  is that  something they're not going to do. I know from talking to some of the other attorneys in our office typically, when there's a District like this, or a community, they are usually less likely to  do heavy duty kind of maintenance work within communities like that as opposed to  just

general or unincorporated or county at large. So, I'm still going to be looking into those matters, I just wanted to give you an update on where that's at, hopefully I'll have something more definitive for you at the February meeting.
Ms. Duque: Thank you Scott.
Mr. Cochran: Other than that, I don't have anything else specific to report but, if you all have any questions, I'll be happy to take them.
Ms. Duque: Thank you Scott.

Engineer
11339 SW 236 Lane -  Flooding Issues Report
23611 SW 118 Ave -  Stagnant Water Report
Ms. Duque: Let's move forward to the engineer report.  So,  there  are  two sections that we have discussed already, and I'm going to mention that the first one is 11339 SW 236th Lane, with the flooding issues report. So,  as you can see the email  was sent by our District engineer and they inspected the area, they took a couple of pictures of it, and it mentions that the water that is getting into the patio of this specific property, it's not flowing to the rear yard swale area. Now, when they inspected, there  are actually more questions than answers because the area per se, meaning the COD area, it's well maintained, there is no issues in terms of that specific area. They did question when was the last time that we did the cleaning of the drain system which we do that every year, we're going to do it soon as well once again but, they need to have more information as per why that area is flooding. They are  asking  if  any  other residents around there is have the same issue or not. They looked into the way the backyard of that specific unit was done, the pavers go all the way, almost close to the fence and between the pavers and the fence there is no sod or grass per se, there is actually stones. So, they don't know if the issue can actually come from the same construction of that terrace, they don't know if the pavers are sinking in at that specific area so water is not running out, so there are a few more questions to answer for this one. I actually wanted to talk to the Board of Supervisors first to see what you think should be the next direction, what should follow. The residents are waiting also for a response but, as you can see there isn't, it doesn't seem to be a lot on our side, the day they visited the area, the area mowed  and there were some clippings of the grass   that

was left there, he recommended that we make sure the landscape company picks those up, because if not they're going to rush towards the drain system, that will get at some point clogged, but in talking to George I don't think that's the main concern,  clippings  are not going to be the ones creating this big flooding issue on this specific property, so  I don't know what's your direction.
Mr. Pelaez: But is says in the rear patio that they're having the issue area, right? Ms. Duque: That is correct, so it's one of the  alleys.
Mr. Pelaez:  Ok, and they have I guess concrete in the  backyard?
Ms. Duque: I think I can show you some of the pictures, so they have inside the patio, they have pavers that go from the sliding glass all the way close to the fence, the three sides of the property between the pavers and the fence there is a little line which  is full of rocks, like the white rocks.
Mr. Pelaez:  Ok, do you have a picture of that? Ms. Duque:   Yes, I'm going to show you a picture.
Ms. Medina: Did the homeowners put the pavers in, or did they come with the house?
Ms. Duque: I don't know the answer for that.
Mr. Monserrat: Is the issue that the backyard is flooded, because if it's holding water, the damage should ditch towards the rear of the house, if the water is running back then it's the pavers are sinking, but if you start on the outside of the fence and you see the water flowing beyond the fence, then you have an issue in the swale,  if you don't see water coming out of the rear fence of the home, then the pavers are the  issue.
Ms. Duque: So, sadly I haven't been able to actually see what's taking place, I don't have video, just the pictures, we can ask for that additional information from the resident. When I had those emails, and even on one of the days when it was raining, I looked at the area and it doesn't seem that it's not properly draining towards our drain system. They also have like an awning, they have built in and that also, as per George our District engineer, all of the water coming from the roof to the awning is getting to  their patio, it's not going out of the patio.
Mr. Pelaez: Let me see this picture and then I tell you. Ms. Duque: And you can pass this around.

Mr. Pelaez:  Ok.
Ms. Duque: And I included those pictures at the last meeting, I don't know if you recall them, I didn't include them in this one.
Mr. Pelaez: So, I know and George when you see it, you'll see, it's basically in the middle of their yard so I bet the pavers are probably, and they have a pool of water there because of the pitch like you're saying that's in their yard.
Mr. Monserrat: Right, and water runoff on the owner's property it's not supposed  to go out beyond their property, right?
Mr. Pelaez: Right, but it's not even flowing; and I know like HOA has certain guidelines for that same reason so it flows into their bed of rocks on the outside.
Mr. Monserrat:  Right, it does seem like it.
Ms. Medina: But if the rocks are too high, they will block the water from draining
out.
Mr.  Pelaez:   Well, it should  trickle  through the rocks,  so usually  what the HOA
does is, they require a 2' setback all the way around, so that way if you pitch it out, it pitches out and it falls into the rocks without pitching into your neighbor and pitches into your yard. Now, if you have your pavers pitched in a bowl shape, then you have water   in your yard and that's where your pitch ends up.
Mr. Monserrat: You can just put an elbow in the pavers towards the rocks and it will tell if the water is going to come this way or go that way, maybe maintenance has an elbow or something.
Mr. Pelaez: And that may be the issue but, I think they should get send you the HOA approval for the work that's done, for the pavers and for the awning, and I think  they should give you a copy of the county permit for the pavers, so we can start there to make sure what was done, their height and different stuff and make sure that even what they did was done properly and they we start from there, and the owner can get their level and look at their stuff but, we need to see that to make sure because that's going  to be the key.
Mr. Monserrat: Before we waste any time on it. Mr. Pelaez:  Exactly,  correct.

Ms. Duque: Or even if we call the District engineer again to go and  check  because remember that costs money too.
Mr. Pelaez:  Yes.
Mr. Monserrat: Well maybe, some can reach out  to the  homeowner  and  ask them if they have a level to just check this.
Ms. Duque: I will, I can send them the email and tell the what the direction was from the Board, do you agree?
Mr. Pelaez: Yes.
Ms. Duque: Ok. Let's move forward with the next one. So, the next one is the standing water at 23611 SW 118th Avenue, and as you can see the District engineer also inspected the area, the biggest recommendationthat he has is removing the trees at that section. So, the trees lifted the sidewalk which we did repairs for the sidewalk already, but they're pretty much lifting all the sections. He is concerned long term which we have talked about this many times already, all of those trees, like the mahogany trees, trees that have a very invasive and aggressive root system were installed in very limited spaces between townhomes. So, long term we know that's a big no, no, so we have already started removing some of them in certain locations, and I think that's what we need to do, we need to make sure we remove those too, and I don't know if you agree but, at least start from this point of view and we go from there. He did say that you can see how the level of the street in that section because of the trees, make the water, it's not draining all the way to the drainage system, so it's saying in this particular property, and I inspected it a couple of times already it's not raining and there's water, even today there was water. So, I know their sprinkler system is close to this particular propertytoo, so it could be a mix of a couple of things.
Mr. Pelaez: And it was like that on Sunday also, the same thing, and also the street was dry except for that one area, so I agree to try this with the trees, I  mean  we've been at this for a while now and looking at it, and analyzing different things so think this is the next approach we ought to take.
Ms. Duque: Perfect.
Mr. Monserrat: The thing with trees, no matter how many times you fix what they cause, it's just going to break it again.

Mr. Pelaez: And this type of monster tree in a section like this big, like literally the little square area, so it's like almost at the sidewalk, it's a monster tree and you have to have a big area for that.
Mr. Monserrat:  Right.
Ms. Duque:  Ok, so I think    have direction from the Board in terms of this as well.
Nothing else to report under the engineer report.

Club
Monthly Report
Tree Trimming Project Updates
Ms. Duque:  Let's move forward to clubhouse manager, Monica?
Ms. Henning: Thank you. Under the operations and facilities managemen,t we  were quite busy over the month of December, we finished up some pressure cleaning,  of course did a lot of set up and then tear down as well with all the Christmas decor and also for our big Christmas event. We are still working, or we actually just finished a couple of days ago removing all of the Christmas decor, we still have just a little bit to pack away and then we'll be completely done. Moving on to clubhouse updates and projects, we are still making progress on the storage shed for the outdoor  storage  space, and also working to transition those club documents to digital filing. As far as for value optimization and recommendations, I am still looking into whether it's possible to book events online as far as for private resident events. I'm hoping to have more information next meeting to bring before the Board. Taking a look at hospitality and social events for December, we had our winter movie night on December 3rd, we showed Home Alone for Christmas of course and it was a success and the residents of course enjoyed it and then also our little hot coco bar that was provided by the HOA, so thanks to them. Then we had our holiday party which was on Friday, December 17th, it was a very big hit, we had over 350 people stopping through the course of the evening on a flow, and they really had a great time.  Of course,·Santa was a huge hit but, also   the elf which happens to be a stilt walker and a juggler, so he drew a particularly good crowd. I had a lot of great feedback from the residents saying that they were so excited how he interacted with everyone, they had a lot of fun, he certainly provided quite a few laughs for everybody.   You could absolutely hear as people were walking through  when

they were seeing all of the lighting, the setup, when they walked in a saw the Christmas tree and Santa, I kept hearing, wow, this is so beautiful, so I really think that the extra time and effort and money that was spent on the setup on the lighting just really made the decor pop, they were also very impressed by the big setup with Santa out by the pool which I included some photos in there too, I saw a lot of people stopping to take selfies with him, so they were pretty impressed with that too. Also, the entertainment outside, like the rock wall that we had, and the ride, and also the bounce house, those all saw a lot of action through the evening too, I even got to stop by and say hi to a group of new residents, they were blown away, saying this is awesome, we didn't realize the events were like this, we're so excited, and they were already looking forward to the next event, so it was a really big success, so thank you to the Board for allowing me the opportunity to set that up because I think it made a huge impression on them. Moving forward, for our upcoming social events in January we already had our clubhouse game day this weekend, which was a good turnout. I think it really worked in our favor because it ended up being a rainy day so it did give residentssomething to do since we weren't able to have any residents in the pool during that timeframe, so that worked out very well, and then we'll have our bingo night coming up in just a couple of weeks on the 28th, and looking forward into February we'll do Valentines BYOB, and then also food truck night, and the proposals for the Board's consideration we already went over those in the workshop section, so we're all set.
Ms. Duque: Thank you so much Monica. Ms.  Henning:  My pleasure.
Ms. Duque: Does the Board have any questions for Monica? Mr. Pelaez:  No.
Ms. Duque: The only the additional item that I would like to mention to the Board in reference to the clubhouse is that the tree trimming project at SW 118th Avenue was completed.  Sergio and Monica know they need to make sure we include those in the  fall, projects for the clubhouse when we do the sides and the front, we need to make sure we do the back as well but, that's already completed and done, and I think that's it.

Field Manager - Monthly Report
Ms. Duque:   Let's move forward to field manager report, Andi.

Ms. Hinz-Philippi: Hi everyone, so for this month I just need  to bring one item back to your attention that I think Juliana is going to talk about it a little bit is for the lights, the CDI issues that the CDD had with the lights that had problems staying on,  and there are some pictures in the report about that. Other than that, the inspections  and everything was good, and I don't have much else to report at this  time.
Ms. Duque:  Thank you Andi.

COD Manager - COi Credit Report
Ms. Duque: So, the only thing is, as Andi mentioned is the CDI issues, and those pictures were sent by Monica to our attention. This has been an eyesore since the beginning in terms of the services, we talked during our last meeting about the issues that we had and we requested a credit from COi as you might recall, which is part of the CDD manager's report. You have attached to your agenda package as well the credit that they are providing us, so they do agree to give us a credit of $4,500 which is what the Board requested and they are also allowing us to terminate the agreement at no additional cost, which is funny.
Mr. Pelaez:  That's awfully nice of them.
Ms. Duque: Yes. So, this is for your information, they are supposed to send that credit to my attention, and I'll keep you posted and let you know as soon as we receive  it. I have spoken with Mauricio too and we're going to have a meeting with another company. I'm little bit concerned, to be sincere, I know we had a lot of issues with COi but, they do pretty much monopolize this industry but, at the same time the services that we received this year, and I know it has to do with a lot of things, COVID, it has to do  with not having the employees, the staff, so there are a lot of issues that we know every single industry is facing but, we don't know. We have to look for other companies and see if they can provide us the same or even better services. So, I  think that's  a very  valid point that Mauricio brought to my attention, we're going to start doing  that,  and we'll keep you posted, and let you know how that meeting goes and my intention is, if that's what the Board of Supervisors would like to see, perhaps to have the company do a presentation to the rest of the Board and provide us with a proposal and we go from

there. We might have savings, compared to our current budget, I don't know, but we  can start doing our due diligence and see what happens.
Ms. Medina:  And the current company, when are they taking the lights down?
Ms. Duque: So, they already took all of the hard decor, they removed that already, they turn all of the lights off, and as per our contract they have until the  1st week of February to remove the lights from the trees. I've been on top of them, they know the issue that we have, and hopefully we'll see them in the following weeks removing the lights but, the lights are off and the hard decor was removed already.
Ms. Medina:  Ok.
Ms. Duque: So, we'll see. Unless anyone has any questions for me, let's move forward to the next item.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: Moving on to financial reports, tab A is the approval of the Check Register, and tab B is the Balance Sheet and Income Statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Pelaez seconded by Mr. Monserrat with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisors requests? Not hearing any. Mr. Pelaez:  None that I can think of.

and

Ms. Duque: Ok, the only thing that I would like to talk to the Board of Supervisors is, my intention is to start presenting the budget and work on the budget early.  As you  all know I'll be on maternity leave when we're working on that, so just doing that period  of time when we usually work on our budget, we increased the budget last year, so I really do not perceive  changes but, perhaps making certain moves  here  and    there in

terms of line items but that's something that we can do at any time, so that's my  intention. I want to start working as well on the drain system, the cleaning of the drain system early this year too, so I guess those two are the most important projects that we need to make sure that we tackle as soon as possible, so nothing else for the Board.  Not hearing any other Supervisors requests, is there any audience comments?

NINTH ORDER OF BUSINESS	Adjournment

Ms. Duque: Not hearing any, thank you so much for being here today, a motion  to adjourn will take place.

On MOTION by Mr. Monserrat seconded by Ms. Medina with all in favor, the meeting was adjourned.

ice	airman