MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, April 13, 2021 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida. In order to reduce the risk of COVID-19 and transmission of the virus, members of the public were encouraged to attend and participate in the meeting utilizing the following call-in information 1-(872) 240-3412, Access Code: 695-722-525.

Present and constituting a quorum were:

Mauricio Pelaez Jesus(Jay)Vazquez Bryant Xavier George Monserrat

Chairman Assistant Secretary Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Andressa Navarette Scott Cochran Monica Henning Andrew Sherman Matt Bennington

District Manager
Governmental Management Services District Counsel
Clubhouse Director
KW Property Management Resident (by phone)

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment to Fill Unexpired Term of Office (11/2022) Seat#2
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers

Ms. Duque: The next item that we have on our agenda is the organizational matters. This is time to remind the Board of Supervisors that we have an open seat for the unexpired term of office for seat #2 which will expire in November, 2022. Unless the Board would like to appoint someone for that particular seat, we can move on with our agenda.
Mr. Pelaez: Not at this time.
Ms. Duque: Ok, not anyone at this time, so since there is no one to appoint to that seat, let's move forward to our clubhouse report. I would like to move this item up today, since Monica needs to leave our meeting earlier.

SEVENTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: So, let's go to staff reports, the clubhouse report, Monica?

C.     Club - Monthly Report
Ms. Henning: Good evening. So as far as the clubhouse report, I wanted to just take a look as far as opened work orders, we were able to complete some items on there. As far as for continuing to fix items on the pool deck, just some small replacements. We do still have a couple of items that are currently in progress, one of them being fixing and just adjusting some of the pool deck umbrellas. Then we do still have a few items that are there on hold as well. Moving forward to club updates and project status, we're still working on the storage shed for the outdoor space, that's currently something that we're still getting numbers on that we're going to be presenting to the Board. Also, the online platform that we're going to be utilizing for the amenity RSVPs, we have kind of honed-in on the vendor that we would like to work with, so that's more information that we're going to be bringing to the Board as well for approval during the workshop. Then also as far as for hiring the maintenance employee, that is currently in progress, we have identified a candidate, and we're moving forward with all the necessary background checks, so it hasn't been completed yet, but we are close in that process. So as far as value optimization, we are just recommending placing the roofing on that outside north storage space.   I know that we have brought that up before, but at the moment we're still tackling other projects, so that can remain on hold for now. Moving on to hospitality and social events, back in March we had our

shamrock scavenger hunt, which the residents really had a great time with. There you can see some of the photos, I actually also had one of the clues hidden on me, so they had to come and take photos of me, and you see those there. They had a great time running around and just kind of enjoyed that, and then you see their little prizes that they got too from the HOA. Also, we had cupcake wars with some more of the photos there, some of the families got where they were competing against one another, and again that was our second annual one, so they had a really great time with that too.
Mr. Vazquez: Did the same person win?
Ms. Henning: No, we actually had a different family win, but I have to tell you it was just as difficult this year deciding, so I understand why the judges had difficulty last year coming to a decision for the winner. Then upcoming social events that we have are, we did just go ahead and complete our Easter Eggstravaganza which was a drive through.   We did have a really great turnout, and so we were able to hand out a bunch of stuffed Easter eggs to the families and get a chance to say hi to them, the Easter Bunny was there too so they had a great time, it was a very good turnout. We'll be having gardening night this week which has created a lot of buzz and they're really excited to be doing something just a little bit different, and kind of getting their hands dirty, so we're looking forward to that. Then coming up in May we'll be doing some Mommy and me yoga, which we'll talk a little bit more about in the workshop section, and then also family field night, so we're going to have the families competing against each other for top family in the community. Then as far as for proposals for consideration for the Board, it's just event proposals that we'll have for the May social events. That's all I have.
Ms. Duque: Any questions for Monica on the clubhouse staff report?
Mr. Vazquez: I have a question, are we still maxing out occupancy, are there still a lot of people, or do we have a lot of vacancies, I don't think so, right? Like everybody has been showing up as far as the times and stuff?
Ms. Henning: Yes, correct, both for the actual events, we've been explaining to them as well to make sure. Well, first of all we do confirmation calls a couple of days before for the events because it's a very limited number, and so we ask them also to please give us a call if their plans change and they're going to cancel. We also ask

them as well for the day to day amenities to go ahead and give us a call too, and we're noticing that we are having quite a few residents that are being courteous and giving up their spots if they know that they're not going to be able to show up.
Mr. Vazquez: Good, thank you. Ms. Henning: You're welcome.
Ms. Duque: Thank you so much, and for the record Monica, I would like to mention that George Monserrat is here today with us as well. Go ahead Mauricio.
Mr. Pelaez: Just so you know Jay, basically during COVID we're at zero, and we've been dealing now with Monica, and we just recently, I know they updated the times, so now we've extended the gym, we've extended a lot people that can come in, so we've been following the COVID requirements, and then we just did a big across the board for the gym, and for all that.
Ms. Henning: Yes, we're continuing to increase the occupancy, making sure that we're following all the guidelines, any of the Emergency Orders, and then also making sure that as we're able to do that, that we can also continue to maintain the social distance between all of the families, even with the higher occupancy, so we're really trying to keep them safe.
Mr. Pelaez: And now we can open up some more machines, and we came up with a new idea, so that's in process, and that will happen this week, so more treadmills can open up and we can still have the social distancing.
Mr. Vazquez: Nice, it will increase capacity.
Mr. Pelaez: Correct, capacity and hours have already increased, so now with that, the gym has become more popular so we're trying to open up more machines, but the gym will be open until 7:00 p.m. and we just added more people.   We have like 4 that will work until 5:30 because of people have to work, and now we're going to 7:00, so we'll continue to expand on that.
Ms. Duque: So, you would like to do this right now Mauricio?
Mr. Pelaez: Yes, now we have this handout, yes, so this is the same one, the little colorful one, and yes, we're working with Monica for bigger timeframes, and bigger time slots.

Ms. Henning:   So, what we're doing, and I'll jump in here too, to help Mauricio, so, for the fitness center we've increased the capacity now to 15 residents per session, so they're able to come in and utilize for those updated timeframes that you see there. The pool capacity has now increased to 50 people per session, and as a reminder, between all of these sessions, that's when we're closing and we're having the housekeeping team completely go in and sanitize everything that the residents prior have touched. As far as basketball, we've now increased that one as well to 10 people and then the playground is 20 people per session.
Ms. Duque: So, that's just a reminder that one of the requests from the residents was to be able to use the playground equipment, so the playground is being sanitized, the one at the clubhouse and being used by the community as well.
Mr. Pelaez: And you understand we're not doing guests because we don't have enough capacity yet, so we need to have the homeowners have priority and then once we're opened we can start that, but we have to get them in here first and then we'll worry about guests.
Ms. Henning: And that's something that we do, just remind them if they do happen to be unhappy with that, we just explain to them that because these are actual amenities that they pay for, that we want them to have the ability to have access to it first versus someone else's friends who don't actually live in the community.
Mr. Vazquez: Thank you. Ms. Henning: My pleasure.
Ms. Duque: Thank you so much for that Monica. So, we'll come back to our staff reports as soon as we hit that item on our agenda.

THIRD ORDER OF BUSINESS	Approval	of	Minutes	of	the
March 9, 2021 Meeting
Ms. Duque: Let's go back to item No. 3 which is approval of the minutes of the March 9, 2021 meeting. This is the moment to present any additions, corrections or deletions to those. If there are none, a motion to approve them would be in order.
A resident: Hi, I'm sorry I came in a little late, this is Matt, I'm a homeowner. Ms. Duque: Hi, how are you doing?
A resident: It's important for the homeowners to speak to them?

Ms. Duque: Yes, we are following our agenda, and you do have a time where you can present your concerns or comments to the Board of Supervisors, so I will let you know as soon as we get there.
Mr. Bennington: That's fine, just before I couldn't hear you.
Ms. Duque: Ok, I'm sorry, so I will let you know so that you can present those concerns or comments to the Board of Supervisors as soon as we hit that portion of the agenda.
Mr. Bennington: Ok, thank you.
Ms. Duque: Thank you so much, and what is your name once again? Mr. Bennington: Matt Bennington.
Ms. Duque: Ok, Matt, thank you so much. So, once again going back to the approval of the minutes of March 9, 2021, this is the moment to present any additions, corrections or deletions to the those.   If there is none, a motion to approve them will take place.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor, the Minutes of the March 9, 2021 Meeting were approved.

FOURTH ORDER OF BUSINESS	Ratification of Variance Consent -
Pool Project 23961 SW 118th Place
Ms. Duque: The next item that we have is the ratification of variance consent that's per the pool project at 23961 SW 118th Place. I would like to give a little bit of feedback to the Board. Once again, we discussed this item during our last meeting, Miami-Dade County was requesting this specific resident to provide them with the District's consent.   Scott also can give a little bit of feedback and explain to the Board the reasons behind it, but at this point we just need to ratify that action, so a motion to ratify will take place.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor, ratifying the variance consent for the pool project at 23961 SW 118th Place was approved.

FIFTH ORDER OF BUSINESS	Consideration of Resolution #2021-
06 Approving the Proposed Fiscal Year 2022 Budget and Setting the Public Hearing
Ms. Duque: The next item that we have is the consideration of resolution #2021- 06 approving the proposed fiscal year for 2022 budget and setting the public hearing, and before we jump into that resolution, I would like the Board to go to the next tab. So, as the Board is aware, the budget is the financial plan that serves as the basis for the expenditures and decision making and subsequent control of those expenditures within the District.   So, this is the proposed budget for the 2022 fiscal year, and on pages 1 and 2 is your general fund, and I will go back and discuss this particular item. Then pages 3 to 7 are the narrative which gives additional explanation for each line item in the general fund, and then we have page 8 which is your capital reserve, and then the debt service fund is on pages 9 to 17. For purposes of today's meeting, and for a better understanding of our budget, this is the first component of the Non-Ad Valorem Assessments. So, as the Board might recall, operation and maintenance and we have the debt service. The debt service is a fixed amount, we cannot change that, the items that we work on are the operation and maintenance items that is in our general fund. So, in terms of the debt service Series 2016 Bonds is on page 9, and its amortization schedule is on page 10. The debt service Series 2017 Bonds are on page 11, and the amortization schedule on page 12. Then the Series 2018A1/A2 Special Assessments Clubhouse Bonds are on page 13, and the amortization schedule on pages 14 and 15. Now for the debt service, Series 2020 Special Assessment Bonds is on page 16 and then the amortization schedule on page 17. So, the series bond list and associated interest are a fixed amount as I have already said before. They're payable and secured by the Non-Ad Valorem Assessments, and each one of them has a maturity date, so May 1, 2036, May 1, 2039, May 1, 2048 and the last one is May 1, 2050 respectively as I named each one of the Series Bonds. Now, let's go back to our general fund which was page 1. So, our general fund as I was mentioning to you is our operation and

maintenance, and this is the second component that makes up our Non-Ad Valorem Assessments that property owners within the District will see on their tax bill from Miami-Dade County. This is the portion of the budget that deals with the day to day needs of the District, it's administration and operation of the District, the facility and infrastructure. Now, you'll find the description for the general fund on pages 1 and 2, we have the administrative portion, we have the field portion, and we also have the clubhouse portion. So, let's dip into each one of those details because as the budget is presented today, it's presented to be increased. Why the budget is being increased, in terms of the administrative, there were a couple of items that you're going to notice, for example, the annual audit, it actually went down.   So, some of them will go up and down, depending on once again the amount that is being projected by our office or what we have expended during our past or is occurring in 2021 fiscal year, and what is projected until September 30, 2021 which is the end of our fiscal year, but I want us to focus more on the field and the clubhouse which are the important items. So, in terms of the field, the big change is that we added a line item, all the way towards the bottom you will see on page 1, so the Board can follow me, page 1 of the general fund, all the way down to the bottom you will see sidewalk repairs.   The sidewalk repairs is one of the big projects that we worked on during this fiscal year, we didn't have a line item in our budget and we are over or about $70,000 on that specific project. We are including this new line item in the amount of $50,000, will this be used, all of that amount in fiscal year 2022, we might use ii all, but we are actually pretty much completed with all of our repairs for all of the CDD sidewalks, but if a hurricane hit us, if trees fall, if the sidewalks are lifted, there are many things that can happen during that fiscal year 2022 and we need to be prepared, so this is why that line item is being included.   This is one of our big reasons for the increase. Also, let me just mention for the record in terms of the holiday decorations which is a line item above the sidewalk repairs, we had $15,000 in our adopted budget 2021, remember that we made some changes in our current agreement, and so for fiscal year 2022 it's going to be $17,400 which is $2,400 more, and what we did with this particular agreement is, remember we have decorations for the field, the outside, and we have decorations for the clubhouse, so you're going to see a slight increase in the line item for the clubhouse, and in the line item for the field. So,

those are your two big increases in the field, now let's go to the clubhouse. In terms of the clubhouse, I want the Board to go to our holiday decorations, as I just mentioned we had $5,000 for the fiscal year 2021, and for 2022 we have $6,731, so it would be $1,731 which is the specific amount that we increased in our current agreement. The next item is insurance, as the Board is aware I came with Egis Insurance, and I've been trying to do this every year in terms of the needs of the District, what needs to be insured, what we need to keep, what we need to move depending once again on the needs of the District. We believe in terms of the pool pumps that you should insure those, and that's why we are increasing, you will see an increase of $4,000. I'm currently working with Monica in specific amounts, but we believe this will be the impact that we will see.   I don't think it's a lot, and at the same time we need to make sure we cover everything that can be covered by our insurance company. Then I want you to go down to pest control, interior and exterior, we budget $3,500 for our 2021 budget, and we have spent, which is the next line item, $4,288. Remember we work with projections, if we continue spending the same amount for this particular item, we're going to go to $8,383, does that necessarily mean we're going to be there, no. I actually asked Monica before the meeting if she believes we're still using the pest control for the outside of the clubhouse as much as we were using it during the past year. Remember we used to have a farm, there was a lot of landscape, a lot of big trees, old trees and a lot of everything, and that's the area that was annexed to the District. A lot of those animals came from that area, I don't believe we're going to be using the same amount or at least the same services, so that might not get a big impact but it's good to have it there because it's what we projected. We have to work with at least realistic numbers, so what we believe could be realistic numbers, so that's our big change there too. Then the new item that we have included are the property taxes, you might recall that we received $40,000 in other taxes that our District counsel worked with Miami-Dade County, and they were actually removed, but we came down to the $500 so that is a portion that we cannot remove, it's not a big amount, but I like that to be included on the line items, so we're clear in what we're using our money. Then the last one is contingency, we do have our construction project account, that money that we have was close to $200,000, we already used it, that's all the projects that we did, and we even went over that amount.

So, what are being used is actually that contingency, whatever we have left. For the actual adopted budget, we had projected in 2021, $35,386, that's how much we allocated for that specific line item, we actually used $66,035. We haven't wasted the money, I want to be clear and I want this to be clear on the record because we have done a lot of projects that needed to be done in our clubhouse in terms of repairs, the pool, the pool pumps, the kiddie splash pad, there was a lot of big projects that we worked on, and we know there is still one big project out there which is diamond bright and at some point, that's going to come, so we need to start building those reserves within our District, that's very important. We have allocated you might recall two accounts that I created, one was the $200,000 and the other one was the $175,000 which you're going to be able to see under the field capital reserves. We don't want to touch that amount, we want to continue having those in our line items so we can build up that capital reserve, that's very important because we do not have a lot of money in our District. Those are the main reasons for our increase, and just to give an idea to the Board of Supervisors, in 2021 the gross up amount per unit on our assessments was
$611.86, our gross per unit amount in 2022 is expected to be $881.49, so that pretty much means an increase of $269.63 per year, that is $22 per month. This is the big impact increase in terms of each resident, so it's easier for the Board to see the numbers. The gross per unit in our clubhouse was $475.65 and that was in 2021, and now for our proposed budget 2022 it's $479.59, which is an increase of $3.94 per year, that's $0.32 per month, so we're more or less talking about $22.32 per month in increases. We need to increase, and if we are going to increase, I'd rather do it once and tackle all of those necessary line items instead of increasing every year. We haven't increased for the past years, so it's not something that is happening every year in the District. I know it's difficult because of COVID, I know we're going through difficult times, but the District is still here, the operation and maintenance of the District is still here, and we need to continue to focus on those items.   Once again, the big change here is the sidewalk repairs, which we need to do it, no matter what, we do need to do it. So, this is pretty much the general fund, and I don't know if the Board has any questions, or if you would like to add anything. We will have, and I will go to that when it comes to the resolution, but we need at least 60 days to set up our public hearing. So,

the District must annually adopt the proposed operation and maintenance budget prior to June 15th, and transmit that to the Clerk of Miami-Dade County Commissioners, so if we take into consideration the 60 days, our next meeting wouldn't be in May, and for June, it would be June 8th, that actually puts us at 56 days, so that means we need to go all the way out to our July meeting. If the Board agrees with that, we can set up our public hearing for that date and time, same date and I believe location at the clubhouse, and the time will be the same, and that way we can have two more meetings which would be the May and June meetings to discuss or bring any concerns from the public if they have any questions about the line items. Once again, unless the Board has any changes to those line items, I would like to move forward to the resolution.
Mr. Cochran:   Ok, and just for you guys, and some of you might know this, but just a refresher that the amount that you set along in your proposed budget is the cap.
Ms. Duque: Correct.
Mr. Cochran:   So, in the public hearing you're going to adopt the final budget, and it cannot be higher than the amount that you do in the proposed budget. It can be less, you can reduce line items, you can move things around, you can do anything like that, but you just can't go up from the amount of the proposed budget. The other thing, just so you all are aware, when you do increase the amount of the assessments, even if it's only 1 penny increase over the previous year, you do have to send letters to all the homeowners, so it's all the residents, all the homeowners advising them of the increase and the reasons for it, etc. and inviting them to the public hearing, so I just wanted you to be aware of that as well.
Ms. Duque: Thank you for that Scott.
Mr. Pelaez: I'm ok with it, I think if we need to, it's been a few years that we increased, we talked about it last year about doing it this year, and our sidewalks that still do need to be done that are important to the clubhouse and the community, so I think it has to be done.
Ms. Duque: Are there any other comments? Mr. Xavier: I agree.
Ms. Duque: So, not hearing any other comments, I would ask the Board to motion to consider resolution #2021-06 approving the proposed fiscal year 2022 budget

and setting the public hearing for July 13, 2021 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida 33032.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor, Resolution #2021-06 approving the proposed Fiscal Year 2022 Budget and setting the Public Hearing on July 13, 2021 at 6:30 p.m. at 23770 SW 115th Avenue, Miami, Florida was approved.

Ms. Duque: So, now let's move forward to our workshop section.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items. No actions were taken)

Residents Request to Speak
Storage Building Proposal with Chandler Contractors, Inc.
Discussion of Clubhouse Fire Alarm
Discussion of Clubhouse Wellness Living Service Agreement

Segment Ill:
SIXTH ORDER OF BUSINESS

Authorization or Approvals Requiring Board Action for Items Discussed During Workshop

Ms. Duque:	Let's go back to our regular meeting and segment Ill, which is
authorization or approvals requiring Board action for items discussed during the workshop section. So, the first item is, we received a request from a resident, Brian Preslar to present a concern to the Board of Supervisors in terms of the pool use and guest restrictions. The resident was not present at the meeting today, the Board would like to ratify their direction which is, we will not allow access to the guests for now, we wanted to give priority to our residents. The next item is the shed discussion, so we have a proposal from Chandler Contractors, in the amount of $11,300, and I will need a motion not to exceed this amount and District staff to work on this agreement.

On MOTION by Mr. Xavier seconded by Mr. Monseratt with all in favor, accepting the proposal from Chandler Contractors, Inc. in an amount not to exceed $11,300 and authorizing staff to prepare an agreement as discussed during the workshop section was approved.

Ms. Duque:	And I also received the proposal for the shed in the amount of
$8,170, so a motion to approve that will take place.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor, accepting the proposal for the shed not to exceed $8,170 as discussed during the workshop section was approved.

Ms. Duque: During the workshop section Mauricio let us know that he is currently working with Monica with the fire alarm system, and they will be providing more information at our next meeting. The next item we talked about the Wellness Living Services Agreement, and I will need at this moment, and as discussed during the workshop section, for the Board to approve the agreement subject to legal review and also work with Jay if necessary and provide the Board of Supervisors with feedback.

On MOTION by Mr. Pelaez seconded by Mr. Xavier with all in favor, accepting the Wellness Living Services Agreement subject to final legal review and also authorizing Jesus (Jay) Vazquez to provide any feedback if necessary, as discussed during the workshop section was approved.

Ms. Duque:	The next item that I have is the Mother's Day Yoga event for Saturday, May 8, 2021 in the amount of $190.95, a motion to approve will take place.

On MOTION by Mr. Monserrat seconded by Mr. Vazquez with all in favor, authorizing staff to proceed with the Mother's Day Yoga even for May 8, 2021 in the amount of

$190.95 as discussed during the workshop section was approved.

Ms. Duque: Then I will need a motion from the Board to approve the proposal
from Art Silvers to provide the FOB system computer with a new business class workstation in the amount of $1,230.98.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor, accepting the proposal form Art Silvers to provide the FOB system computer with business class workstation not to exceed $1,230.98 as discussed during the workshop section was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports (Cont.)
Ms. Duque: Let's move forward to our staff report, attorney?

Attorney
Mr. Cochran: Yes, I do have one item to discuss with you all tonight. So, the legislature recently passed a new law, the Governor approved it, dealing with civil claims based on COVID related civil claims. So basically, what they did is they took some action setting forth requirements, if someone wants to try and bring an action against a person or entity claiming that they suffered some kind of injury or damage or death as a result of the COVID based on something the defendant did or failed to do, this act specifically applies to government entities, including Special Districts, like the District, it's effective now, but basically what it does is it makes it pretty difficult for someone to assert and prove a claim like that. For example, in order to do that the plaintiff would have to submit an affidavit signed by a physician that's licensed in the state saying that within a reasonable degree of medical certainty that the COVID-19 damages occurred as a result of the defendants actions or omissions, and at the early stages of the case, the court would determine whether the defendant made a good faith effort to substantially comply with authoritative or controlling government issued health standards or guidance at the time the cause of action accrued. So basically, if the potential defendant was following guidelines issued by the government or by authoritative health officials, and they made a good faith effort to comply with those, the court makes the determination that they did make a good faith effort to comply with

those, they become immune from civil liability. So, that would mean that if the District did in good faith try to comply with those types of requirements and somebody tried to sue them for something, they'd be immune from liability and it's the plaintiffs burden of proof to establish that they did not comply with those things in good faith, and even if you get by that, they would still have to prove that you acted with gross negligence and they' have to prove that by clear and convincing evidence which is a higher burden than in a normal case, and gross negligence is a more severe standard than regular negligence. So, basically, like I said, it's protection for government entities like the District and even commercial businesses and individuals, it's basically trying to weed out frivolous claims based on COVID and ensure that if there is actually a claim that it is legitimate, it can be backed up by a doctor, and that the defendant did not make an effort to basically comply with the stuff. So, it's good news I think for Districts because it will make it very difficult for somebody to try to prevail on one of these claims against the District. So, I went into it in a good bit of depth, but every year we provide and annual legislative update with a summary of laws that affect Special Districts and CDDs, and so this will be included in that which will come out in another month in a half or two, but I just wanted to make you aware of it now, since it is something that applies right away, and is good news for Districts. So, that's all I've got unless anybody has any questions.
Mr. Pelaez: About how long do we have to do the waivers, do we have to continue with the waivers based upon on this and the basic changes or is it still valid?
Mr. Cochran: I would still advise doing the waivers, again it's just an additional level of protection for the District, so I think that until things normalize completely, I would still suggest probably using them if you can, and just continuing to comply with all the requirements and everything like that. So, I don't think it really changes anything, all it does is, it should provide some comfort that if somebody were to try to make one of these claims it would be very difficult to prove them, especially, and you all know because you've been here, how much we've talked about the different requirements, and I know that Monica and Juliana have worked super hard to try to ensure that we're following all those guidances.
Mr. Pelaez: I agree, thank you.

Ms. Duque: Excellent information Scott, thank you so much for that. Mr. Cochran: Sure.

Engineer
Ms. Duque: Nothing to report under the engineer.

Club - Monthly Report
Ms. Duque:	For the clubhouse manager report, Monica already provided her
report.

Field Manager
Monthly Report
Discussion of LED Lights for Main Entrance
Ms. Duque: Let's move forward to field manager, Andi.
Ms. Navarette: Yes. So, regular service was provided by the vendors and I think one important thing that I want to bring up to you guys is the flowers that we change over annually, and they look amazing. They look very pretty, and also the project that we did on the rotunda there, that we cleaned up the pumps and made like only the center, and I put the annuals around them, did you see that?
Mr. Xavier: It looks beautiful.
Ms. Navarette: So, you guys noticed that it looks different, it looks very nice. Then also all the entrances, we did new landscape, so everything back to new and it's good and different, and I think it gave new breath to the District in terms of landscape. We had removed the washingtonia palms, so we have a picture there so you guys can see the job that was done by BrightView. When I was driving by, I spoke with Nick and he pointed out that we had to talk to pest control, with Rusty, to spray for white fly so he was notified and he was out to do that for us because we have been having a little bit of issue with the white fly. He treated the entrance when you come on the Avenue, when you come from Publix to here, we had an issue with the white fly on the bushes there and it was continuously treated and that was good, so I'm very optimistic of our trees. Lakes are good, just very low, the level of water because you guys know we have had no rain, but we are hoping for some rain. Not much else for the report, that was it, and I gave you guys, there is a sheet of the storm damage from Sunday and the winds took

out some of the trees. BrightView already cleaned that up and they're going to put the grass and get it in shape, so just to let you guys know, and that was it for me, unless anyone has any questions.
Mr. Xavier: I actually do, the lake management company, do we know when the last time they cleaned the debris around the lakes? Do we have that date?
Ms. Navarette: Yes, we do, they always do it on the date they come to the water
check.
Ms. Duque: Yes, it's always the first week of each month. Mr. Xavier: So, the first week of the month.
Ms. Duque: Correct.
Ms. Navarette: I think it was the second.
Ms. Duque: Yes, so March 2nd was the last service that they provided? Ms. Navarette: Yes.
Mr. Xavier: Ok.
Ms. Duque:	And you will see some of the comments in terms of the lakes.
believe they sent us.
Mr. Xavier: I guess they've been here, I think I heard George say for April also

right?

Ms. Duque: Yes.
Ms. Navarette: Maybe they just did it, I don't have the report here. Mr. Xavier: This morning, I'm assuming maybe the first week of April.
Ms. Duque:	So, you always receive like the report for the last month Brian,

because by the time we have, remember that we need to have all of the documents for our agenda 7 days prior to the meeting, and we generally try to have everything ready like 10 days prior to the meeting. Our meetings are the second Tuesday of each month, which puts us in the first few days of April, so they come that first week of each month, so we generally have that report for the next meeting. In case we hear anything or you guys see anything or the community sees anything, you can always forward that to us because they're very prompt when it comes to the treatment of the lakes, at least that's what we have seen.

Mr. Xavier: Right. I want to raise a concern with them, I don't want to say that they're not cleaning the lakes, but if they are, they're not doing a great job. I myself had to go out there, and I filled about 4 or 5 black trash bags of debris which included everything from coconuts to plastic bottles, to plastic bags, and so I just think that needs some attention and maybe auditing their work because, like I said I had to go out, it got so bad that I had to go out there and do it myself, which I'd rather do that than have, because I have a direct view of it, and it just looked terrible.
Ms. Navarette: But when you do that, do you remember what date?
Mr. Xavier: Yes, absolutely, I took pictures of all of the bags that I filled, and I did that myself, that's why I asked when they did it, I went out there and did that on the 30th.
Ms. Duque:   March 3oth? Mr. Xavier: Yes, March 30th.
Ms. Navarette: So, it was a couple of days before they came. Mr. Xavier: Right.
Ms. Duque: But the thing is remember, that they service those lakes once a month, so they serviced on March 2nd.
Mr. Xavier: Right, so do I think that all of that stuff resulted there within a month, I don't think so, but I could be wrong, but like I said, what I'm saying is I think that we should monitor the work that they're doing and just be aware of that.
Ms. Navarette: Can you send me the pictures? Mr. Xavier: Absolutely.
Ms. Navarette: Ok, please send me those Bryant and what I'm going to do is, I'm going to talk to him and ask him to take pictures when he does treatment for me, as he's doing the treatment, I want to have those pictures, I'm going to say send to my cell phone, so I have the date and I have the time when he's sending that.
Mr. Xavier: Ok, and I think that's a perfect resolution to that.
Ms. Navarette: Because then we will see, ok he did it on the 3rd, and then on the 30th of the month you tell me, Andressa, it's bad, we know he did it, but we might need to increase it to two times a month, if not, then we're going to see what's going on.
Mr. Xavier: Right.

Mr. Vazquez: Now, we know when it is, we can find out the dates for May, you and I and when we get home from work, I will walk around that same lake, I can walk around and confirm now that I know when it is.
Ms. Duque: Maybe we could also ask the HOA to assist us in sending out a blast email to the units around the lake because generally when it comes to garbage and all of that, I can guarantee you it's coming from their homes, and what takes place is they have a party, there was like styrofoam plates or you know plastic plates and then the wind comes and blows them all over, so you'll see a lot of that and that means it's coming from a resident, and if that's the case they need to be responsible for it.
Mr. Xavier: So, in this case, it's fine and funny that you mention that because the homeowner that had the coconut tree, all those coconuts were ending up in the lake and he took the tree down, so we shouldn't have that issue going forward. The tree has been removed.
Ms. Duque: Ok.
Mr. Xavier: And I don't know if they were told to do so, the thing is that the coconut trees were close enough to where the coconuts would just fall off of their property and rolled down into the lake, but the tree has been removed, so that will help a lot, and I don't know if they were asked to do so or they just did that on their own, so that issue is gone. So, we should be ok moving forward because that was the majority of it, but that's just my two cents.
Ms. Duque: Thank you for that Bryant.
Ms. Navarette: Yes, thank you for that, and I'll proceed with that, I'll send your pictures to him.
Mr. Vazquez: When we get the pictures, let us know please. Ms. Navarette: Yes, of course.
Mr. Vazquez: And I'll report back what I find after, no problem.
Ms. Duque: Thank you. The only item that I would like to add under the field manager's report is that Mauricio checked and myself have been having a lot of headaches with the LED lights at our main entrance.   It's funny because we did re­ repair all of the electrical in the entrance, the lights are very old, so I had another electrician come out, he came to look at them, and they do have a system inside those

lights that control the lights and pretty much we have to change them, unless we want that in different colors all the time, or like blinking or green and red, so we actually haven't changed them. They were installed long ago already, and the manufacturer is not producing those lights anymore due to COVID. So, I went ahead and moved forward with it, and I already talked to the electrician, and he's going to be replacing all of the lights, and permits fees are included in the amount of $1,828, so this is just more for your information than anything else.
Mr. Pelaez: You're going to have it resolved, and we're going to be able to change colors and all of that.
Ms. Duque: Correct, and then this system is even better than that one because it also works with an App, so we're going to be able to provide that to Jake or even Mauricio, anyone can have it, with the App we can actually get close to the lights and change the color without using the control.
Mr. Pelaez: Perfect, and we just want to make sure for Valentines it's pink, Halloween is orange and black.
Ms. Duque: So, I need a motion to ratify the proposal in the amount of $1,828 to change the LED lights at our entrance from All Star Electrical Services

On MOTION by Mr. Xavier seconded by Mr. Monseratt with all in favor, ratifying the proposal from All Star Electrical Services to change the entrance lighting to LED lights for a total amount of $1,828 was approved.

CDD Manager
Sidewalk Repair Updates
Mailbox Stations Landscaping Drainage Plan
Ms. Duque: Then let's move forward with the COD manager's report, so in terms of the sidewalk repairs updates, we did our last drive through, and Mauricio, Chip and myself, and I'm very happy to report to the Board that I think we're 99% complete, we're just missing a couple of details here and there, but I think we can say that we are finally done with this project, plus with any project there were some people that were upset because they had to move their cars, and it's part of the project there isn't much that we can do, we try to do our best in terms of reporting that back to the residents and making

sure we follow up our guidance in terms of securing the area, making sure we use caution tape, so all of that was being done, and once again it's almost completed. The next item that I have is the mailbox station landscaping drainage plan, and as you can see, I was approached by the HOA with an email, and the HOA let me know that the association is going to install a drainage system along the two mailbox stations on SW 112th place. They will also add gravel rock and 3 gallon arboricola hedges around each station leading to the entryway path and I think this is a great idea but I told them wait, this area is owned by the District, you need to have the blessing by the Board of Supervisors without moving in any direction, so it's not like they can decide under the HOA and they can move forward, no. The mailboxes are maintained and owned by the HOA, but they are located on CDD property, so what they're planning to do in terms of the hedge and the drain that they're going to be creating, they're going to be touching CDD property.
Mr. Monserrat: Who's installing the drains?
Ms. Duque: I don't know who the company will be.
Mr. Monserrate: Well, I just want to mention, they're going to install gravel, sand and drain materials and discard. I've done drainage areas before and usually we wrap the material in a filtered cover, maybe ask them if they're going to use that, or they don't see a need for it, but the way I've done it in the past is you put a filter fabric in the trench, set it with pea rock, cover it up like a burrito and then you throw your layer of sand so you can put sod or whatever material you're going to put on top.
Mr. Vazquez: Is that to help drain the water?
Mr. Monserrat: Yes, all the water that usually will stay on top of the grass, if it's not draining, it will drain into that drain area.
Ms. Duque: And you see this is the reason why we need to discuss it.
Mr. Vazquez: I mean, that could be something that helps last another year or
two.
Mr. Monserrat: Yes, but I think it's alright, but just that one little material missing. Ms. Duque: Ok, thank you so much for that information George. I think this is
something that we can let the HOA know. I don't believe that there is anything we need to do in terms of an agreement.	Scott, I was looking at it and you can see in the

pictures too, the drain is actually on their concrete, like on the side of the concrete and the concrete slab inside our grass, and the hedge is just around the concrete slab, and this is going to be maintained by the HOA as well, so the District will not be incurring any additional expenses. I really don't perceive any issue, I just want to make sure the Board agrees with it.
Mr. Pelaez: And if it's something that the COD, or the Board wants to take on, I know that the mailboxes are maintained by the HOA, and there's a lot of flooding in that area, so a lot of residents were complaining to the HOA. So, this is essentially why the HOA was assisting in this part, but if it's something that's going to be a conflict then the COD wants to handle it, but I think the HOA is already taking care of the mailboxes, so I think they can take that responsibility.
Ms. Duque: Yes, so I would need a motion from the Board to approve the mailbox stations landscaping drainage plan and make sure we provide Yadira with the comments provided by George in terms of the drainage system.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor, accepting the mailbox station landscaping drainage plan from the HOA, and also provide comments to the HOA given by the Board of Supervisors as stated on the record was approved.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: The next item we have is financial reports, Tab A is the approval of the Check Register and Tab B is the Balance Sheet and Income Statement. Unless there are any questions about those, a motion to approve would take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisors requests?

and

Mr. Vazquez: Yes.
Ms. Duque: Go ahead Jay.
Mr. Vazquez: So, in preparation for the meeting, this afternoon I went online and I know that Mayor Levine Cava put out a new order #33-30 where they started to loosen or roll back restrictions in dining for in door establishments and a bunch of other roll back restrictions, so I said ok, great, let me see what's going on with parks. So, I went through there, it just said they're doing a bunch of, or they're going to start looking about rolling back, but nothing really specific, so I went to the parks website and they've updated their website, and now their website statement, all the stuff about cleaning and solvents is gone, and what they're saying now is, masks to be worn in playgrounds, no more than 1O people in a group can congregate in the different parks, keep social distancing between people of different households is recommended, etc. and that's it. A lot of residents here would like to use the parks, so Scott in that order do you see anything like that?
Mr. Cochran: It's a little bit strange because of the way that it's written, because it does basically supersede the prior Emergency Orders, it still provides that all of them have the minimum standards, and that you can impose more stringent standards within your jurisdiction, but as far as, I didn't see anything specific in the order itself. In terms of the attachment that's attached to it, it says playgrounds are open, provided appropriate use of approved facial covering, frequent use of hand hygiene, at least 6 feet of social distancing is maintained between people from different households, group size shall not exceed the capacity to safely accomplish social distancing at any time, multiple groups are in a similar space or area, each group is to be physically separated from other groups to accomplish social distancing at all times.   The other thing that I saw was, I think in a general area, and so the main things that they've stressed are occupancy, distancing, and facial coverings, they do talk about health and hygiene and this is just kind of in a general section that kind of applies across the board, and it talks about shared equipment being sanitized, but basically there's nothing that stringent, and as clear as the former orders provided.   The other thing is, what the order says about the new guidebook is that it is provided for information purposes only, and no provisions there in shall be binding on any individual or establishment. So, basically, they've

relaxed the restrictions in a pretty significant way, and I haven't seen anything that looks like it would be binding in terms of specific cleaning or disinfection of playground equipment. Again, I don't know to what extent this is where the current CDC recommendations are and things like that, so I would probably look to those to see if there's anything more stringent in those, but at least in terms of what Miami-Dade County is requiring now, it seems like that's no longer an issue.
Ms. Duque: But it's a huge game changer because number one that means, we're going to need the person cleaning our playgrounds, and that means we can open perhaps open the playground as soon as tonight, like right now.
Mr. Vazquez: But from the CDC website, visiting parks and recreational facilities, the last update was July 30, 2020, and what you need to know when visiting parks, visit parks near your home, don't visit county parks or restaurants, carefully consider use of playgrounds and hope children will follow guidelines, they have to be 6 feet away from people that you don't live with, wear a mask and wash your hands often and don't share items with people you don't live with, and it just says staying physically active is a very important part to keep you mind and body healthy. So, with everything said, then I'm going ahead and make a motion to open up our parks, with the following CDC and Miami-Dade guidelines and that's it, and I was thinking budget, and everything else that we've been discussing today.
Ms. Duque: Ok, I agree with that, nevertheless you might recall that when this took place I reached out to Miami-Dade County, remember they are Miami-Dade County Parks maintained by the District.   The person replied to me and said you need to clean those once a day, I would like to send an email to them and say, currently to those guidelines it seems like we don't have to follow up with that, and have perhaps their blessing in an email so we can have this motion, pending to that email if Scott agrees. I think I do want to have something from Miami-Dade County also letting us know.
Mr. Vazquez: Can we do, is it possible then to do a motion pending any governmental, you know Miami-Dade County Parks and Recreation comment or whatever they say, and unless Miami-Dade Parks says no, they must be kept closed, or

they tell us whatever they're going to tell, if they don't come back with anything, that a week from today the parks can open.
Ms. Duque: Yes. Mr. Cochran: Sure.
Mr. Vazquez: That should give us, and I'm going to do my due diligence also. Again, I did this at 4:50 p.m. today when I was getting ready to come here, I said wait, let me check and see what's going on.   So that way I'm going to do my due diligence too, see what else I can dig up again, and maybe this time people will be willing to talk because they're not going to get yelled at.
Ms. Duque: So, I'll be sending the email to Miami-Dade County Parks and Recreation tomorrow, which is April 14th.
Mr. Vazquez: So, you want to do it a week from tomorrow? Ms. Duque: Yes, so a week from tomorrow.
Mr. Pelaez: Or as soon as we get a response, if we get a response right away, we can do that.
Ms. Duque: Yes, but ifwe get the response on the 14th. Mr. Pelaez: Well, we would open it up the next day.
Mr. Vazquez:	Ok. I want to be able to give us a little bit of time, plus let the community know, so give us one more week, and everything will open up safely.
Ms. Duque: Ok.
Mr. Vazquez: That's all.
Ms. Duque: Ok, so does the Board agree with that statement? Mr. Pelaez: I agree with it.
Mr. Vazquez: We need to do a motion correct? Ms. Duque: Yes.
Mr. Vazquez: Ok, motion by Jay.

On MOTION by Mr. Vazquez seconded by Mr. Pelaez with all in favor, authorizing staff to contact Miami-Dade County Parks and Recreation via email for their comments on opening the parks, and if no response is received the parks will open if possible, as stated on the record was approved.

Ms. Duque: Ok, are there any other Supervisors requests? Not hearing any other Supervisors requests, I know we have audience present today, and I believe we have Matt. Matt are you still there? I guess he's not on the phone, but I remember Matt was one of the residents that talked about the parks, so perhaps he heard about this and hung up.   So, if there are no other comments from the audience because there is no audience present.

TENTH ORDER OF BUSINESS	Adjournment
Ms. Duque: So, a motion to adjourn will take place.

On MOTION by Mr. Xavier seconded by Mr. Monserrat with all in favor, the meeting was adjourned.

Secretary I Assifant
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