MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, March 10, 2020 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez Edwin Lugo Bryant Xavier
Jesus (Jay) Vazquez Also present were:
Juliana Duque Luis Hernandez
Andressa Navarette Scott Cochran
Steve Sanford (by phone)
Monica Henning Maddy Ambroise Barbara Porras

Segment I:
FIRST ORDER OF BUSINESS

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services Governmental Management Services District Counsel
Bond Counsel Clubhouse Director A&A Tutoring Resident

Roll Call and Pledge of Allegiance

Ms. Duque called the meeting to order at 6:31 p.m. and called the roll. All Supervisors were present with the exception of Mr. Lugo and Ms. Baluja. The Pledge of Allegiance was recited.

SECOND  ORDER OF BUSINESS	Approval	of	Minutes	of	the
February 11, 2020 Meeting
Ms. Duque: This is the time to make any corrections, additions or deletions to the minutes of the February 11, 2020 meeting. If there are none, a motion to approve would be in order.

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor the Minutes of the February 11, 2020 Meeting were approved as presented.

THIRD ORDER OF BUSINESS	Consideration	of	Preliminary	
	Supplemental		Assessment	
	Methodology	for	Series	2020	
Bonds Expansion Area
Ms. Duque: I will have Luis present this item.
Mr. Hernandez: Good afternoon. You are probably getting used to the fact that every time I attend is because there are numbers involved. What we are presenting today is the Preliminary Supplemental Assessment Methodology. Just to bring everything up to speed, what the District has done so far is estimate the cost of the bonds that are necessary for the expansion area. I want the Board to understand that we are only speaking of the expansion area, meaning only 43 units that are going to be developed.  The fastest and easiest way for me to explain the methodology that is being presented is by going over the tables. Table 1 indicates there are 43 units and only 43 units are intended to be built in this annexed parcel that contains approximately 7.2 acres in total. In Table 2, we have the same estimate from the engineer that shows roughly that we are short $1.4 million in total to create all of the public infrastructure that needs to be built and developed, to be able to have this community be part of this District. Table 3, which differs greatly from the other tables, shows how much the developer is actually issuing in bonds, which is $870,000 in total. What is going to be used from those bonds is roughly $700,000 for construction. Everything is related to either Cost of Issuance (COi) or reserves that need to be maintained for the bonds to be issued. Based on that number, the District can, like in Table 4, take the cost that the engineer allocated per unit, which is $31,000. In  Table 5, it allocates how much of the bonds get to be allocated to each unit, which is roughly $20,000. That means the homeowners receive the total improvement that exists, what is actually being included and levied on the property, which puts us in much better perspective. With this one, we get to define the annual payment that we need to pay;  "they" meaning the 43 units that are going to be built. Each unit would need to pay $1,188 to be able to pay the bonds back. Tables 6 and 7, present how that is being allocated in the existing folios. As of yet, there are two folios. Also, the District already signed the part

that is going to allow us to have the 43 independent folios. The mylar that you signed a month or so ago was for that purpose.
Mr. Pelaez: Okay.
Mr. Hernandez: With that being said, this puts into perspective what the District intends to do. The first step that we need to be taking, is a motion from the Board accepting this Preliminary Supplemental Assessment Methodology dated March 10, 2020, unless anyone has any questions.
Mr. Xavier: What does the shortfall represent?
Mr. Hernandez: The shortfall represents what the developer is going to be putting into the improvements that they are responsible for, but that they are not going to be getting funds from construction in the COD. Technically, they can go back up to $1.3 million, but they have chosen at this point, for market purposes, to push to get it out and pay for it themselves, so they get an assessment that is comparable. What they were doing at the time that they were doing it, was checking to make sure it was comparable to the other units within Palm Glades.
Mr. Xavier: Okay. So, the developer is coming out of pocket for that? Do I understand that correctly?
Mr. Pelaez: Yes, but they will make it back.
Mr. Xavier: We are talking about $400,000/$500,000, somewhere around that. Mr. Hernandez: In round numbers, yes.
Mr. Xavier: The developer picks up the tax.
Mr. Hernandez: As we keep moving forward, we will prepare and present documents that will ensure that is what is going to happen. There will be some legal documents, presented by our counsel that will secure that this takes place.
Mr. Xavier: Okay. So that's a win for the buyers of these homes, right? Mr. Hernandez: Certainly.
Mr. Xavier: They are assessed less.
Mr. Hernandez: Correct. It used to be close to $2,200 and now it's coming down to roughly $1,200.
Mr. Xavier: I see.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the Preliminary Supplemental Assessment Methodology for the Series 2020 Bonds Expansion Area was approved.

Mr. Hernandez: Did you call Steve? Ms. Duque: Not yet.
Mr. Hernandez: He wanted to present this. When I contact Bond Counsel, he can read the exhibits to the resolution. This resolution presents all of the parameters that are going to be met, in order for the District to be able to issue bonds. It defines the steps that the District is going to be undertaking. The person that is going to be joining us by phone is the gentleman who prepared the resolution, Steve Sanford. He represented the District in the past as Bond Counsel. What he specializes in is preparing these documents for the District. As I indicated, the resolution sets the parameters as to what will be done and how it will be done. So, when you move to Page 3, you will see the parameters for the sale.
(Mr. Lugo joined the meeting, in person)

FOURTH  ORDER OF BUSINESS	Consideration	of	Resolution
#2020-06 Delegation Resolution
(Mr. Sanford joined the meeting, by phone)
Mr. Sanford: Resolution #2020-06 is what we call the Delegation Resolution. It is the final resolution that the Board will consider for purposes of issuing up to $1 million in Special Assessment Bonds, solely for the new expansion area within the COD. This resolution also asks the Board to approve certain documents that are necessary to get to the finish line.

Form Bond Purchase Contract
Mr. Sanford: This is a contract between the District and FMS, your Underwriter, spelling out the conditions for closing and what has to be delivered. That will get signed once the bonds are sold. Then approximately 10 days later, we have the actual closing.

Draft of Copy of Preliminary Limited Offering Memorandum
Mr. Sanford: This document is preliminary because we don't know what the final terms will be. Once we know the final terms, the Preliminary Limited  Offering Memorandum (PLOM) will be finalized with all of the bond terms delivered to the purchasers of the bonds.

Form Continuing Disclosure Agreement
Mr. Sanford: This is the agreement between the District, GMS as your Dissemination Agent and Lennar as an obligated party. This document is required under the Securities and Exchange Commission (SEC) rules, requiring annual disclosures or financial conditions of both the District and the developer. It also requires the developer separately to file certain quarterly reports regarding the status of the development. It's a fairly standard document that is required. The underwriter can't underwrite your bonds without that undertaking.

Form of Third Supplemental Trust Indenture
Mr. Sanford: You already have a Master Trust Indenture in place between the District and Wells Fargo as your Trustee. The Third Supplemental Trust Indenture only pertains to the series of bonds that we were contemplating at this point. Again, once the bonds are sold, a final indenture will be completed with all of the final terms, including the interest rates, indenture provisions and the like. The reason why we call this resolution a "Delegation Resolution," is because rather than calling a special meeting when the bonds are actually sold, in Section 3 of the resolution, certain parameters must be met. The theory being is when the bonds are sold and the pricing is within the parameters set by the full Board, the Chairman or Vice Chairman can authorize the Bond Purchase Contract without having a special meeting. The signing of the Bond Purchase Contract at that point, is considered just an administerial act. So, I will quickly go through what those parameters are. One is that we are not authorizing more than $1 million in Special Assessment Bonds. The outside cap will likely be less than that, but if for any reason, we need to issue more than $1 million, we wouldn't have to come back and change the other map. We set forth what the total arbitrage yield is, which is effectively the interest rate on the bonds, not exceeding 4.25%. I believe that's right in the current marketplace and would be the bond yield. If the bonds are subject to optional redemption, we have to provide certain

protections to the bondholders that the Board is not going to turn around and issue bonds tomorrow if interest rates drop. So, they need a window of protection. The outside window would not be no later than December 15, 2031. The life will be a little shorter. Usually the protection period is about 9 to 10 years. Lastly, the purchase price to be paid by the Underwriter is not going to be less than 98%. What that means is that the Underwriter buys the bonds from the District at 98 cents on the dollar, turns around and sells the bonds for
$1 to investors and the difference is compensation to the Underwriter. So, unless Board Members have any questions, it would be my recommendation to move to adopt Resolution 2020-06.
Mr. Xavier: Does the bond become callable after the protection period of 9 to 10
years?
Mr. Sanford: Yes. So, in other words, at that point in time, if interest rates are low today, but for whatever reason, they were lower 9 to 10 years from now, the District could issue refunding bonds at a lower interest rate. What that would do is reduce everybody's assessments. Keep in mind, the only people that are paying assessments on this bond issue are going to be residents within the expansion area only.
Mr. Hernandez: That's exactly what we did with the original bonds. As you probably recall, we refinanced them, and it took a period of time. So, the steps he is describing have already been taken in the prior part of the construction. If it makes sense 10 years from now, it will be seen at that time, but in order for us and for marketing purposes, there needs to be some kind of guarantee to the investor that is taking the risk as of today. So, they will know, at least for that period of time, that they are going to be earning that interest.
Mr. Xavier: Understood.
Mr. Sanford: Luis, the other thing that I wanted to point out, is even though there is going to be call protection in 9 or 10 years, that doesn't stop any homeowner from pre­ paying their assessments at any time. There is no lockout period, so if the homeowner wants to just get rid of the debt assessment levied against their property, they can make a prepayment and a portion of the bonds would be redeemed. There wouldn't be any more assessments levied on that homeowner's property.
Mr. Hernandez: That is an important point. Anyone can, at any time, can pay off the allocated debt or a portion of that debt. Does anyone have any questions?

Mr. Xavier: I have no other questions.
Mr. Hernandez: So as requested, a motion to approve Resolution 2020-06 would be in order.

On MOTION Mr. Xavier by seconded by Mr. Lugo with all in favor Resolution 2020-06 Delegation Resolution was adopted.

Mr. Hernandez: Steven, does the Board need to make a motion for the Bond Purchase Contract?
Mr. Sanford: No. It is basically for the authorization of either the Chairman or Vice Chairman to sign the signature page of the Bond Purchase Contract. We are not going to reduce that until the bonds are actually sold, and we check to make sure it's within the parameters that were set forth in this resolution. You don't need to do anything right now, as this is an administerial matter that you can do after you adjourn the meeting.
Mr. Hernandez: Alright. Just so you know, it has already been signed and I will be holding this in escrow per the instructions that have been given. Thank you very much, Steve.
Mr. Sanford: Alright. Goodnight everybody.
(Mr. Sanford left the meeting)

FIFTH ORDER OF BUSINESS	Consideration
Documents

of	Ancillary

Mr. Cochran: Under Section 5, in your agenda package, there is a series of "ancillary documents" to the bond issuance, which deals solely with the expansion of the District. There are 43 properties, and these documents deal with the bonds, special assessments and securing the payment of those bonds for that expansion area only. It doesn't impact the existing residents of the District. I will just go through them in similar forms. If you have any questions, let me know or if you want time to think about things, that's fine. You can always ask those questions at a later stage. We've already agreed in principle for the process, so if you think something is wrong or you have questions about it or want additional reassurances, that's fine.

A. Acquisition Agreement (Expansion Area Project, Series 2020 Bonds)
Mr. Cochran: This is an agreement between the District and the developer, Lennar Homes, stating that we will not be paying until the project is completed. At that point, the District will convey those improvements that form the expansion of the project to the District. So, the District will basically acquire those improvements at that point, once the developer certifies that the improvements are complete. So, it's an agreement for them to convey to us under the terms and conditions in there. Luis, do you have anything to add?
Mr. Hernandez: Those are being acquired first. Part of what is required and what is being described in the Acquisition Agreement, is the District Engineer needs to certify that the validity of the documents that are being provided and the cost is being presented. The developer is receiving no profit or pay.
Mr. Cochran: In there, there is a provision in terms of the compensation. It's the lesser of whatever it takes to complete those improvements or the amount of bond proceeds that the District receives. So, we won't be coming out of pocket for any bf those improvements. Its bond issuance proceeds or cost of the project, whichever is less. If there are no questions, then a motion to approve would be in order. This would be in substantial final form. There are still some blanks in there to be worked out with the final terms of the bonds and everything like that, but by approving it in substantial final form, will allow us to go forward with it. If any substantive changes occur between now and whenever the bond closing occurs, we would have to bring those back to you. There is nothing rocking the boat. It's just filling in the final numbers and authorizing us to go ahead and execute that.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the Acquisition Agreement for the expansion area, Series 2020 Bonds was approved in final substantial form.

8. Completion Agreement (Expansion Area Project, Series 2020 Bonds)
Mr. Cochran: This agreement says if the project winds up costing more than the bond issuance, the developer pays the difference. So, it ensures that even if the cost estimates prove to be wrong, due to a cost increase in order to complete the project as specified in the Engineer's Report, the developer pays whatever is necessary to complete the project. The District would not be responsible. Again, this is an agreement between the

District and the developer. The developer is agreeing that they would complete the project and if it exceeds the amount of the bond issuance, they will pay the difference. Unless there are any questions, we need a motion to approve the Completion Agreement.

On MOTION by Mr. Lugo seconded by Mr. Vazquez with all in favor the Completion Agreement for the Series 2020 Bonds for the expansion area was approved.

Collateral Assignment and Assumption of Development Rights relating to the Silver Palms Expansion Development
Mr. Cochran: This agreement is a benefit to the District. The developer is basically assigning the District as collateral. Its developing rights in the project, so if the developer defaults on the project, in the course of building it, we would have the development rights, so we could form a special purpose entity and complete the development. So, things could continue to go as originally intended, as opposed to us being stuck, they have the development rights and it probably can't be developed. Its basically them offering that as collateral to us to ensure that they will do what they are supposed to do under all of the documents. They are the assignor and we are the assignee so we are the ones that would get these rights assigned and the development rights to that area. It's just security for the District.
Mr. Vazquez: They are building like animals everywhere throughout the area. Do
you have any idea of how many contracts are on those lots?
Mr. Hernandez: They expect to be done with those within the next six months. They are moving fast.
Mr. Vazquez: Do you need a motion to approve this? Mr. Cochran: Yes, in substantial final form.

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the Collateral Assignment and Assumption of Development of Rights to the Silver Palms Expansion Development was approved in substantial final form.

Delegation of Consent to Jurisdiction (Expansion Area Project, Series 2020 Bonds)
Mr. Cochran: This is not one that the District signs. It is basically an agreement by Lennar where they consent to the jurisdiction of the COD to issue the special assessments that will be imposed on what is their property now, to repay the bond funds. So, it's basically to stop them. They are acknowledging that we have gone through the process and they are valid and constitute a lien on the property. So, if something happens, they wouldn't be able to complain about the assessments because they agreed to the imposition of those assessments and that those assessments constitute a lien on the property. It's really for informational purposes. You don't have to approve it because the District is not doing it, just the developer consenting to jurisdiction.

Lien of Record (Expansion Area Project)
Mr. Cochran: This is not something that we believe is necessarily legally required. It's just something that's additional, a belt and suspenders kind of thing, because based on the Statutes, once the special assessments are actually levied and imposed, they automatically become a lien on the property without you having to record a lien. However, there are certain Statutes that wse this, so in an abundance of caution, we want to have one entered into by the District and recorded in the public records, so it's noticed to everybody that there is a lien on this property. So, for people who buy lots within it eventually, there is proof out there in the public record that there is a lien on the property and those assessments constitute a lien on the property. Unless there are any questions, we need a motion to approve the lien of record and authorize execution.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the Lien of Record for the expansion area project and authorizing execution were approved.

True-Up Agreement (Expansion Area Project, Series 2020 Bonds)
Mr. Cochran: This one is a little tricky to explain in layperson's terms, but basically as Luis has presented and we looked at earlier tonight, the Master Assessment Methodology, is how the assessment amounts are determined so that the bond proceeds get paid by the assessments and to make sure the assessments will be able to pay the

bond debt. It explains how those assessments get allocated. It's based on the 43 units that we discussed. Right now, because there are only two folios, it's based on acreage. Basically, if anything happens that changes those facts, such that the original Assessment Methodology and all of the properties are not sold or they don't want to build 43 units and only built 40, somebody has to pay for the three units. This is just an agreement between the District and the developer that if something like that happens, there's a true-up process that is set forth in the agreement, explaining how it would be done. It just makes sure that the developer will pick up the slack so that all of the assessments and bond debt gets paid. So that is basically what this true-up does. It's just additional insurance for the District that those assessments get paid or the bond debt gets paid. If you have any questions, I can address them.
Mr. Hernandez: The parcel has not been subdivided into individual folios. Mr. Cochran: Right.
Mr. Hernandez: If anything happens and we don't have 43 units as it was originally intended, this document kicks in so that the developer is responsible for that debt. That will not be allocated to any other unit. Let's say that the county comes tomorrow and says that we need to wideh the road and instead of 43 units, there will be 42 units with this document. The District could come in and pay the difference for the units that they cannot develop. Once again, this document will be provided. The document that has been passed onto the Board and approved by the Board, if there are any changes, the developer is responsible, and the District doesn't have any responsibility.
Mr. Xavier: So, the assessment stays the same for all units and its locked in.
Mr. Hernandez: Correct. Let's say that the $20,000 was per unit, any unit they cannot develop, they need to pay the District so they could be paid off and therefore, the obligation can be extinguished, but none of the other units are affected for that. The recommendation is to move on and approve the True-Up Agreement and authorize the appropriate officials to execute it.

On MOTION by Mr. Lugo seconded by Mr. Xavier with all in favor approving the True-Up Agreement for the Series 2020 Bonds expansion area project and authorizing the appropriate officials to execute it was approved.

Mr. Lugo: I have a quick question for Scott. Your fees in conjunction with all of this are being paid for by Lennar. Is that a direct transaction?
Mr. Cochran: The fees that are related to the bond for the expansion of the project, are not part of our regular District Counsel agreement. They are included within the COi for the bonds, such as Bond Counsel's fees, Underwriter fees and our fees related to that. That's all part of the COi and soft costs, not the construction costs for the bonds.
Mr. Lugo: So, you will get paid at the end of the day, once those are all insured. Mr. Cochran: At closing.
Mr. Hernandez: Everything is pending upon the issuance of the bonds. So currently its estimated at roughly $125,000 that would need to be spent through professionals, based on the work that has been done.
Mr. Lugo: Okay. This is the last lot that Lennar can acquire and build on in conjunction with Palm Glades or Silver Palms. Because the west lot, original estate homes were already supposed to be part of this. Will they be relinquishing their seat on the Board soon?

have?

Mr. Hernandez: Their seat expires this coming November. Mr. Lugo: That's fine.
Mr. Hernandez: In November we will be done. Is Teresa Saluja the last one that you

Ms. Duque: Yes.
Mr. Cochran: It's not specifically tied to the expansion. Its more tied to the seat.
Mr. Pelaez: Are the estate homes part of the District right now? Could we go

through this in that back lot also, where there used to be the estate homes and now, they are going to make them single-family homes?
Mr. Hernandez: We are still working with the county on what they can do. They are having marketability problems with lots of that size and the value that they will have. I know that last time, they were going to the county, to see what the county would allow them to do and whether they have a clear understanding. They will let me know. As soon as they know you will be notified.
Mr. Vazquez: I think that's separate. I think the same process is happening.
Mr. Lugo: They own that property right now, but they would have to parcel it out.

Mr. Hernandez: They have been paying the debt assigned to those units. What I understand is that the intent is to subdivide it and have additional units, rather than the ones we currently have.
Mr. Lugo: I think that's why they want to do smaller ones, because having those estate ones will not sell.
Mr. Hernandez: It would be easier and faster under the current market to sell something smaller than the estate homes they were planning on selling initially. Once again, not even Lennar knows as of yet, what the county would allow them to do or not.
Mr. Lugo: They sent out notices and I didn't hear any follow up.
Mr. Hernandez: As soon as they know the exact number, I will let the Board know. Mr. Lugo: Thank you.
Mr. Hernandez: Unless there is anything else, I'm leaving.
Mr. Lugo: Whoever is responsible for getting the sign changed on 117th from 232nd, thank you.
Ms. Duque: It was my pleasure.
Mr. Lugo: It no longer says, "No HOA." It's actually a whole new sign. Ms. Duque: I know. I'm very happy.
(Mr. Hernandez left the meeting)

SIXTH ORDER OF BUSINESS	Ratification	of	Facility	Use
Agreement with Lanai Marin for Yoga Classes
Ms. Duque: The reason why we bring these agreements back to the meeting, is so they become part of today's record. A motion from the Board to ratify the agreement would be in order.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the Facility Use Agreement with Lanai Marin for yoga classes was ratified.

Ms. Duque: Is there anything that you would like to inform the Board of in terms of the yoga classes?

Ms. Henning: This month we had free community yoga. We had a great turnout. Residents were very excited about it and we are getting great feedback by email and in person. They are excited to see yoga.
Mr. Xavier: How many turned out? Ms. Henning: We had 14 participants. Mr. Xavier: That is a nice sized class.
Ms. Duque: That's good. Thank you, Monica.

SEVENTH  ORDER OF BUSINESS	Ratification	of	LED	Lighting
Agreement from FPL
Ms. Duque: The Board has seen this agreement many times. It was finally signed. The work here hasn't started on the COD side, as they are currently on the Miami Dade County side. We are going to see this project coming in soon. They have already worked in one of my District's, Lakes by the Bay South, and the community is very happy with the results. So, I would like to inform the Board. They moved forward with the 4,000 light poles, same as this Board and are extremely happy. So, a motion from the Board to ratify the agreement would be in order.

On MOTION by Mr. Xavier seconded by Mr. Lugo with all in favor the LED Lighting Agreement from FPL was ratified.

Ratification of A/C Preventative Maintenance Agreement with Montana Appliance
Ms. Duque: We finally signed the Preventative Maintenance Agreement with Montana Services for our A/C. We discussed and approved this agreement at our last meeting. I brought it today so we can ratify it and it could part of the record for today's meeting. A motion to ratify the Preventative Maintenance Agreement with Montana Appliance Services would be in order.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the Preventative Maintenance Agreement with Montana Appliance Services was ratified.

Ms. Lugo: Since that's quarterly, are you going to go ahead and start with this first quarter, trying to get the first maintenance completed?
Ms. Henning: I'm just waiting on a date that they can schedule to come out here. Mr. Lugo: Perfect.
Ms. Duque: At this time, we will proceed to the workshop.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items.)
A.	Discussion of Any Projects and Workshop Items

Segment Ill:
EIGHTH  ORDER OF BUSINESS	Authorization	or	Approvals
Requiring Board Action for Items Discussed During Workshop
Ms. Duque: Returning from the workshop section, I will now address the items that were discussed and require Board action. The first item is we had a reimbursement from the tutoring program. So, I need a motion from the Board to approve Maddy Ambroise of A&A Tutoring to use the Clubhouse exclusively on Mondays and Wednesdays from 5:00
p.m. to 7:00 p.m.

On MOTION by Mr. Vazquez seconded by Mr. Lugo with all in favor approving Maddy Ambroise of A&A Tutoring to use the Clubhouse exclusively on Mondays and Wednesdays from 5:00 p.m. to 7:00 p.m. was approved.

Ms. Duque: I would like to also mention for the record, that we have existing agreements with separate vendors for the tutoring program. We need to make sure that the Clubhouse rules and regulations as well as the terms on those agreements are enforced. I think Monica is doing a great job with that. The next item is we received a concern from a resident in terms of the construction in the annexed area. Some houses are affected by that construction. I'll be reaching out to this specific person as well as Lennar and the HOA to make sure their concerns are addressed. The next item is we had another resident express concern with the construction and use of the Clubhouse and, the impact it will create. It was explained to them that our facility is a public entity. She also

had some concerns in terms of the fitness equipment, which was addressed. We are actually talking about different proposals to purchase or lease fitness equipment, as part of items to be discussed by the Board. She also presented an item from the Board perhaps to build a tennis court at our Clubhouse. Once again, the Board is currently working on repairs and maintenance (R&M). We will be revisiting all of those projects soon. The next item is we presented a proposal for pool maintenance, which Monica obtained from KH Pool & Services. At this time, I need a motion from the Board to authorize staff to terminate the existing agreement for pool maintenance and enter into an agreement with KH Pool & Services in the amount of $2,850 per month for five days per week service.

On MOTION by Mr. Lugo seconded by Mr. Xavier with all in favor authorization for staff to terminate the existing agreement for pool maintenance and entering into an agreement with KH Pool & Services in the amount of $2,850 per month for five days per week service was approved.

Ms. Duque: During the workshop section, we discussed the purchase of tables and chairs as well as the purchase of a shed. Those items will be addressed at our next meeting. The next item is the fitness vendor equipment discussion that took place during our workshop section. We will be bringing those back again to our next meeting. We want to make sure, as stated by Edwin, that we included not only Fitness Solution and Gym Source, but also reach out to Life Fitness, to not only purchase, but perhaps lease that equipment. The last item is a motion from the Board to host the National Night Out event with the Miami-Dade Police Department in front of our Clubhouse on August 4th from 5:00
p.m. to 9:00 p.m.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor hosting the National Night Out event with the Miami­ Dade Police Department in front of the Clubhouse on August 4, 2020 from 5:00 p.m. to 9:00 p.m. was approved.

NINTH ORDER OF BUSINESS
Attorney

Staff Reports

Mr. Cochran: We pretty much covered everything. I don't have anything additional, but if you have any questions, I would be happy to entertain them.
Ms. Duque: Thank you so much, Scott.

Engineer
Ms. Duque: There is something that I need to report. Under Tab E, you will see some pictures that were taken by a homeowner. The homeowner took it upon himself to add a layer of asphalt/sealing topcoat to our roadway.
Mr. Vazquez: No.
Ms. Duque: Yes. For the record, the District was not approached and I'm not aware that the HOA was approached at any point. The HOA did not approach the COD either. As for their report, you can see from the District Engineer, George Graupera, that the homeowner added a layer of asphalt and cement to the road in front of his property to repair existing gouges. The District Engineer visits the District every year and provided us with a report. Those are as he mentioned, cosmetic damages. As per his experience, he didn't need any measurements, but they were done. As you know, those were things that they were doing the days we were not here. So, there is not much that we can do. He actually recommends, as you can read in the email, not to have the homeowner remove the sealant and just leave it as it is. It's kind of one of those situations that's difficult.
Mr. Vazquez: I'm curious. Is it a layer of asphalt because it says topcoat? Ms. Duque: He said like a top ceiling coat.
Mr. Vazquez: So, it's just like paint. Ms. Duque: Pretty much.
Mr. Vazquez: That will fade in a few months.
Ms. Duque: What he said is just to leave it there. If you drive over there, you will be able to see the patch, from one side to the other in front of the property.
Mr. Vazquez: So, it's not raised. It's not a layer or inch of asphalt. Ms. Duque: No.
Mr. Vazquez: He definitely needs a slap on the wrist and make sure his neighbors know that's frowned upon.
Mr. Xavier: It's not allowed.

Mr. Pelaez: Do we want to invoice him for the cost it is going to cost us for an engineer to come out and check this out?
Mr. Xavier: Yes.
Ms. Duque: I'm bringing this back to the Board because of course I had to reach out to the District Engineer, and he came to the property. I haven't seen any grooves yet, but I will check on that. Once again, I'm just getting direction from the Board.
Mr. Xavier: I second Mauricio's comment. There must be some kind of penalty, because if not, his neighbor will use a yellow top sealant.
Ms. Duque: I will make sure as soon as I receive the invoice from the District Engineer, we will send an invoice back to the resident. Perhaps in that letter, we can also mention that they shouldn't be doing repairs on COD property or the COD needs to be approached.

Club
Monthly Report
Ms. Henning: As far as our work orders and where we stand with those, as you can see, we have a lot of items that we are still working on that are currently in progress. I am working closely with Chit Chandler to get a lot of these items fixed. Some are still pending because we are looking at costs and what is going to be involved in some of these smaller projects. As far as club updates and completed projects, we had the installation of the additional Wi-Fi. Everything went smoothly with Ark Solvers. Our residents and our team are noticing the increased ability to get Wi-Fi everywhere in some of the dead spots that we had. So that's excellent. You will also see that the Men's sauna wall and threshold repair was completed this past month. There was also the stone wall repair on the outside of the Clubhouse. The inside of the sauna wall has also been completed at this point. I will be working with Tony's Landscaping to get the mulch back into place now. Last week, our trellis was completed. It is back now, and it looks more beautiful than ever. As far as value optimization and recommendations, we are finalizing the preventative maintenance for the HVAC. We are still in the process of working with the cardio equipment proposals and with Miami Pool Tech with the decisions to be made. I am still working with DBL Media to get some of our damaged club signage updated, and I should be bringing that before the Board to take a look at, as well as to get some ideas as far as covering the pool pump areas to protect all of the equipment from the sun and constant rain and things like that.

Last week, we were looking into smart thermostats and lighting for the Clubhouse. We had some awesome events in February and great turnouts. We had BYOB night on February 7th, which had a salsa dancer. We received rave reviews. Everyone enjoyed it. Those who couldn't make it were very sad that they missed, it. We had an awesome time. The feedback was amazing. The residents look forward to this every Friday. They reached out to the vendor we used, so the vendor was very pleased and thankful. There was some boost on his end as far as salsa lessons. On Friday, February 2pt we had cupcake wars, which two Board Members, Mauricio and Edwin, judged. They were awesome cupcake judges.
Mr. Lugo: That was fun.
Ms. Henning: Everyone had a great time. The parents did. The kids did. They were talking about before, through and after. They were very excited about that. There was an awesome turnout.
Mr. Pelaez: You did a nice job with the set up. I didn't expect that. I thought there would just be some buttercream and a couple of M&Ms, but with all of the decorations, it, was great. You did a great job.
Ms. Henning: It was fun. We even had a great time.
Ms. Duque: I came in the day they were working on it and it was amazing.
Ms. Henning: For upcoming events, we will be having food truck night on March 13th and arts and crafts night later this week. For April, we are set to do the Easter Egg­ stravaganza as well as a movie night. In May, in honor of Mother's Day, we are going to be having Mommy and Me Yoga. A date has not been set, but that might potentially change because we have to work with our yoga instructor to offer the Mommy and Me Yoga. So, the final date is pending. Then we are having a superhero trivia night. That's all I have.
Mr. Lugo: The Clubhouse looks awesome, but one of the nets needs to be replaced on the basketball court.
Ms. Henning: I will get right on it.
Mr. Vazquez: Are the ping pong table balls good?
Mr. Lugo: I haven't checked. I have been neglectful of my duties. Sorry guys.

Tutoring Program Discussion
(This item was discussed earlier in the meeting)
Ms. Duque: I have one item. Monica, do not forget to follow up with Little Swimmers.
Ms. Henning: As of right now, I have already followed up with the owner a handful of times, but I'm not getting any response.
Ms. Duque: If we don't receive anything, we can get with another vendor. I can perhaps email you some information. It seems like there were some internal changes in Little Swimmers and that might be reason why they are not responding. We will follow up. I just want to make sure that we have this before summer comes.
Ms. Henning: Absolutely. I will take care of it. Mr. Lugo: Are we open the Fourth of July?
Ms. Henning: Yes.
Mr. Lugo: I just want to make sure. I think Jay and Mauricio and I discussed this back when we had Stephanie here, but on those three-day weekends, like Memorial Day weekend and the Fourth of July, we should have a DJ to play music at the pool.
Mr. Pelaez: I think we talked about that at the last meeting. Ms. Henning: I can get quotes. What holidays?
Mr. Lugo: Memorial Day, Fourth of July and Labor Day. Ms. Henning: Absolutely.
Mr. Vazquez: I'm going to be getting CPR and First Aid instruction for adult and child by the end of March. Once I have everything in place, I'm planning to give free classes. If you want your card, you are going to have to pay whatever the American Red Cross charges. I'm not going to charge for my time. I would like to do that because of the pool.
Ms. Henning: Absolutely.
Mr. Vazquez: Once I get everything, I will bring it back.
Ms. Duque: Thank you, Jay. Is there anything else for the Clubhouse Director?
Hearing none,

Field Manager
Monthly Report
Ms. Navarette: Good evening. We had our regular service by the vendor and took care of the ant piles for Edwin.
Mr. Lugo: Thank you.
Ms. Duque: That was done the next day.
Mr. Lugo: Wow. They also removed the king size mattress off of the side of the
road.

February Wet Check
Ms. Navarette: We had a follow up on the treatment on the Gumbo Limbos and fertilizer at the main entranceways. We did have new plant material installed at the main entrance. I hope you noticed it because the Ruby Red Cordy lines are beautiful. We provided our field inspection/quality assessment, pest control and wet check reports under Attachment A. We inspected the lakes and they are in good condition. The last visit that the vendor had was on the 26th. You have the report under Attachment B. DERM requested signatures on the permit for the tree removal project. If you remember, we spoke at the last meeting that we had to remove some trees because they were lifting the sidewalks and were going to get a status from BrightView. They were waiting for DERM and asked the Board to sign the paperwork. Juliana took care of it already and sent it to Nick. So, we should have a date for them to take care of that soon, maybe next week. We were informed that there were some overgrown hedges on the electrical panel, which Brightview took care of. There was a proposal from Tony's, which was approved by Dennis. I'm bringing it back here so you guys can see what it would cost to remove tree stumps. Tony's was chosen because their proposal was less than BrightView presented to us. So, it was removed, and we have the picture. They removed and installed the grass. That's everything we did. If you have any questions, let me know.
Mr. Lugo: Thank you.
Mr. Pelaez: That was the first time Tony's had done some work outside of the Clubhouse for us.
Ms. Navarette: No. It was the second time. Mr. Pelaez: Are you guys happy with them?

Ms. Navarette: Yes. They help when we have extra work that is not in BrightView's contract. As directed by Juliana, I reached out to them to get a second quote, because we need to be fair with the numbers. If they give us a quote that is more, we just get another one from Tony and compare it. If he's less, we can save money.
Ms. Duque: That's a way of keeping our vendors in check. Ms. Navarette: Yes.
Ms. Duque: Thank you, Andi for that report.

COD Manager - Street Repair and Paint Update for 11227 S.W. 236th Lane
Ms. Duque: I already mentioned to the Board the street repairs and paint under the Engineer's Report. The other item that I would like to mention to the Board is that I am currently working with Mauricio and Chit on our entrances. We found a lot of electrical issues at our main entrances, in terms of installations, a couple of outlets that were closed and water inside of those outlets. They addressed all of those concerns. Once again, remember, this is the time of the year when we repair the main entrances after the holiday decorations. I think Chit has been key in terms of R&M for the Clubhouse as well as for outside. He has been very humble in terms of his knowledge and providing that knowledge to us in terms of things that need to be done or things that he considers to be appropriate. So, we are glad to receive that information. I will report more about this to the Board at our next meeting because this is an ongoing project. We are still taking baby steps. So, its ongoing. The next item that I would like to be part of today's agenda, that is going to be part of today's records, is the notice of the qualifying period. It's important because when we were talking about the expansion area, Edwin mentioned that one of our seats is being held right now by Lennar. So, this is the notice of the qualifying period for the candidates, which will commence at on June 8, 2020 and close at Noon on June 12, 2020. Remember, the candidates must qualify for the office of Supervisor with the Miami-Dade County Supervisor of Elections in Doral. The information is going to be part of today's record and if anyone has any questions, we will be addressing those. The seats up for election are Seats 1, 3 and 5. Seat 1 is held by Teresa Baluja. Seat 3 is held by Mauricio Pelaez. Seat 4 is held by Xavier Bryant. It's very important for you to know the seats because if you are trying to run again, make sure that you run for the seat you are expecting to be elected to. We have had cases where Supervisors or residents are confused and run for the same

seat and leave one seat open. So, there would be two Supervisors running for Seat 3, no one running for Seat 4 or residents running, so it's very important to have this information cleared so you are aware. Once again, this will be part of the record.
Mr. Pelaez: So, what exactly needs to be done for the process? Do we run for the seat again?
Ms. Duque: Yes.
Mr. Pelaez: Before June 8th ?
Ms. Duque: No. Noon on June 8th.
Mr. Pelaez: So, on June 8th , we have to go to Doral.
Ms. Duque: Exactly. From Noon on June 8, 2020, all the way to Noon on June 12,
2020.
Mr. Pelaez: At the Doral office.
Ms. Duque: Correct. So, if you need further information, please let me know and I
would be more than happy to provide that to you and assist you. It's a very simple process with the Office of the Supervisor of Elections. They are very nice and guide you. They are amazing. Just in case, please let me know. I don't have anything else to report.

TENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: Tab A is the Check Register and Tab B is the Balance Sheet and Income Statement. Unless anyone has any questions, a motion to approve would be in order. I think Chandler has been doing a great job.
Mr. Pelaez: Has there been any changes in the cleaning?
Ms. Henning: Yes. This past weekend, there was a change as far as the staff we have over the weekend. So far so good. We were pleased with what we saw and the level of work. So, we will just continue to monitor that over the weekend.
Ms. Duque: I also spoke with Ramon about the motion made by the Board during our last meeting. He agrees that it's okay to wait until the next fiscal year to make the changes on the agreement.
Mr. Pelaez: Has your remote been fixed for the access control when they were
here?

Ms. Navarette: Yes. Astra came out last week to troubleshoot and they corrected the issue. It was a minor issue.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor the February 1, 2020 through February 29, 2020 Check Register, Balance Sheet and Income Statement were approved.

ELEVENTH  ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisors requests? Hearing none, no audience was present, so we need a motion to adjourn.

TWELFTH  ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Lugo seconded by Mr. Pelaez with all in favor the meeting was adjourned.