MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, December 13, 2022 at 6:30 p.m. at the Silver Palms by Lennar Clubhouse Silver Palms, 23770 SW 115th Avenue, Miami, Florida.

Present and constituting a quorum were:

Mauricio Pelaez George Monserrat Zuzer Calero
Julie Varela-Medina

Also present were:

Juliana Duque Jesus Lorenzo Scott Cochran Monica Henning Oscar Borras Lina Contento Omar Tavarena
Wendell (Chic) Chandler

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services District Counsel
Clubhouse Director
KWPM
Octopools Comtech Solutions
Chandler Contractors

FIRST ORDER OF BUSINESS	Oath of Office for Newly Elected
Supervisors - Seat #2
Ms. Duque: The next item is the oath of office of a newly elected Supervisor for seat #2. So, should we do the resolution since we need to do the oath?
Mr. Cochran: Probably.
Ms. Duque: That's probably right because we have quorum, so let's do it that way. Mr. Cochran: Yes, she's still technically a holdover anyway.

SECOND ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order, called the roll and the Pledge of Allegiance was recited by all who attended the meeting.

THIRD ORDER OF BUSINESS	Organizational Matters
A. Consideration of Resolution #2023-03 Confirming General Election Results
8.  Consideration of Resolution #2023-04 Declaring a Vacancy on the Board
-Seat #5
C.  Oath of Office for Newly Appointed Supervisor(s)
Ms. Duque: So, as you noticed we made some changes to our agenda so the next item is the organizational matters, and the first item that we have is resolution #2023-03 which is the resolution that confirms the general election results. So, this resolution pretty much states that the Board of Supervisors of the District recognizes and accepts the results of the November 8, 2022 meeting. The Board then recognizes Julie Varela-Medina for seat #2, so a motion to approve resolution #2023-03 will take place.

On MOTION by Mr. Monserrat seconded by Ms. Calero with all in favor, Resolution  #2023-03 confirming  the

General Election results was approved.

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Ms. Duque: The next item is resolution #2023-04 and this resolution declares a vacancy on the Board for seat #5. So, I would just like to remind the Board of Supervisors that the seat is still vacant, and no one ran for that open seat, and once again that is seat #5. So, the Board shall appoint a qualified elector within 90 days of the second Tuesday following the general election as required by Chapter 190. Once again, I know the Board of Supervisors is aware this seat has been open for some time already, and it's my understanding the Board is trying to get one of our residents involved in this open seat. So, let's move forward then to the oath of office of Julie. So, Julie, I'm going to read the oath of office, and I'm going to say "I", and then you would provide me with your name, and towards the end you would just say, I do or I accept, or I agree, as your response, so "I".
Ms. Varela-Medina: Julie Varela-Medina.
Ms. Duque: A resident of the State of Florida and citizen of the United States of America, being a Supervisor of the Palm Glades Community Development District and recipient of public funds on behalf of the District, do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the State of Florida, and will faithfully, honestly, and impartially discharge the duties devolving upon me in the office of

Supervisor of the Palm Glades Community Development District, Miami-Dade County, Florida.
Ms. Varela-Medina: I accept.
Ms. Duque:	Thank you so much, Julie, so please sign and I will notarize your signature and all of the other information that is from the oath.

D.  Consideration of Resolution #2023-05 Electing Officers
Ms. Duque: Let's move forward to the next item which is the consideration of resolution #2023-05 electing officers. So, right now we have Mauricio Pelaez as chairman, the vice chairman is George Monserrat, the assistant secretaries are Julie Varela-Medina and Zuzer Calero, and seat #5 is an open seat once again. We also have Patti Powers from my office as the treasurer, you have Rich Hans as an assistant secretary, and Julia Duque as secretary. So, if the Board would like to maintain the same slate of officers I will just need a motion unless there are any changes that you would like to make to that slate of officers then this would be the proper time to do so.
Mr. Pelaez: I'm ok with the same seats. Ms. Varela-Medina: I agree.
Ms. Duque: So, it seems like I have a motion made by Mauricio, is there a second?

On MOTION by Mr. Pelaez seconded by Mr. Monserrat with all in favor, Resolution #2023-05 electing officers, keeping the same slate of officers as stated on the record by Juliana Duque was approved.

FOURTH ORDER OF BUSINESS	Ratification	of	Small	Project
Agreement (Sidewalk Repairs 2022) with Chandler Contractors, Inc.
Ms. Duque: So, now we go to ratification of a small project agreement, sidewalk repairs 2022 with Chandler Contractors, and I just wanted to let the Board of Supervisors know that it seems that the project is almost completed. I could probably say that 95% is completed, and I'll make sure I inspect those areas. I tried to do some inspections today

since I was advised yesterday that we have completed the project but, I want to make sure that we are 100% with it. So, at this moment just a motion to ratify will take place.

On MOTION by Ms. Varela-Medina seconded by Ms. Calero with all in favor, ratifying the Small Project Agreement (Sidewalk Repairs 2022) with Chandler Contractors, ln_c_._vVas approved.

FIFTH ORDER OF BUSINESS	Staff Reports
Ms. Duque: Let's move forward to the next item which is staff reports, attorney.

A.   Attorney
Mr. Cochran: Yes, good evening, everyone. I've been working with Juliana to knock out some of the agreements for the proposals that the Board approved at the last meeting for some of the work. I think the only one that is still outstanding is the one for Chandler to be like the project manager for the agreements, so I'm still working on finalizing that one, and obviously, once the Board approves any additional projects that get approved we'll do those as well but, that's basically all I have to report tonight unless anyone has any questions.
Mr. Pelaez: Thank you.
Ms. Duque: Thank you so much, Scott.

8.   Engineer
Ms. Duque: Nothing to report under the engineer report.

C.   Club
Monthly Report
Update and Discussion of Storage Shed
Discussion of:
Estimate #23629 for Pool Diamond Bright with Octopools
Meeting Space
Project Updates
Ms. Duque: Let's move forward to our club manager report. Sergio had an emergency, so he left before the meeting started. I know Monica is going to be assisting with this process that's my understanding that perhaps Oscar might also be able to assist.

December 13, 2022	Palm Glades CDD

Ms. Henning: Yes, Oscar is just running a few minutes behind but he will be here shortly as well, and in the meantime, I'll go over what I can for the club report and then also the areas that I had. So, as we move to the clubhouse report, taking a look at the work orders, we again had quite a bit that was completed this month. Much of it is our normal maintenance, in addition, to set up for our events, as well as some of the maintenance things that our staff handles out in the community as well. As far as for the project status updates, would you like me to go over those, or would you prefer that I start with the furniture stuff first to allow Oscar to give that?
Mr. Pelaez: I mean I think we have to start with, can we start with these and get
these out of the way and all that, especially that they're here and then we'll touch base on the rest.
Ms. Henning: That's fine.
Ms. Duque: So, I know in terms of the update and discussion of the storage shed, Mauricio do you want to do that?
Mr. Pelaez: Let's see if Chic has an answer as soon as he gets here so that way
we can confirm what direction they're going with that.
Ms. Duque: Ok, so let's move forward to the discussion of estimate for pool diamond bright with Octopools. So, you have received an updated estimate from Octopools, it's in your agenda package. So, Mauricio is going to get the tile so that you can look at it, and then I do know that we have representatives from Octopools present today too.
Mr. Pelaez: So, we met with them, and we were talking about the waterline tile for
the pool. These were our standards, and you can tell me if I'm wrong, these were our standards and this was our more decorative tile. Then we have this one which goes underneath the water, so essentially it goes like that right there. So, I guess we have to make a decision on the tile, and to me, this one looked a little bit prettier but if not, then you have the basic ones there, and then we're doing this on the steps on the bullnose correct?
Ms. Contento: Yes, that's nonskid.
Mr. Pelaez: Nonskid which is this one?
Ms. Duque: Do you have the sample here Lina or no? Ms. Contento: No.

December 13, 2022	Palm Glades COD

Mr. Pelaez: So, it's going to be like this in this blue. Ms. Contento: Yes.
Ms. Duque: Yes, ok.
Ms. Varela-Medina: But it has little things in it so you don't slip and slide. Ms. Contento: Yes.
Mr. Pelaez: And that's because of the code they want this is one, right?
Ms. Contento: Right.
Mr. Pelaez: But it will be in this blue. Ms. Varela-Medina: Ok.
Mr. Pelaez: I guess we have to make a decision on this, and any other questions
for them. I mean we talked about it, we walked the area, we've looked at all the diamond bright things, I think we're pretty clear on what we're doing, and good to start January 2nd or 3rd. What do you guys think of the tiles?
Ms. Varela-Medina: Did we get the answer to, I think there was a question and I
can't recall what it was?
Mr. Pelaez: Permitting.
Ms. Duque: There were a couple of questions, about the lights. Ms. Varela-Medina: Yes, the lights.
Ms. Duque: That was one, the permits was another.
Ms. Varela-Medina: And the process of the diamond bright and the permits, right. Ms. Duque: Yes.
Ms. Varela-Medina:  The process of how to get the diamond bright on or off, or
something to that effect.
Mr. Pelaez: So, we talked about the lights, I think the lights are in here somewhere or in Sergio's package, you guys already put in the new lights, the new LED lights.
Ms. Contento: Yes, the one with the transformer.
Mr. Pelaez: With the transformer, we're changing the transformer, they're going to be brighter so they're going to illuminate more now.
Ms. Duque: We have on the agenda Mauricio if you go to tab, after C.
Ms. Varela-Medina: That one that is blank, after C, here this one.

December 13, 2022	Palm Glades CDD

Mr. Pelaez: Ok, perfect. Alright, so on the notes we also had, for permits, so you're pulling to clarify, the permit for the lights, for the electrical, and also the permit for the diamond bright.
Ms. Contento: Yes, which is the construction.
Mr. Pelaez: The construction side of it, ok. So, you're going to sound it out, then you're going to put the bonding agent and then the diamond bright on top of the bonding agent, is the process, right?
Ms. Contento: Yes.
Mr. Pelaez: What else were we missing?
Ms. Duque: So, then for the lights, the total estimated amount is $14,980, this is to complete all of that, and this amount includes the $700 for the permits too.
Ms. Contento: Yes.
Ms. Varela-Medina: And this is for both pools?
Ms. Duque: For the pool and the spa, so they have it for the pool and the spa. Ms. Varela-Medina: Not the kiddy pool.
Mr. Monserrat: Not the kid's splash.
Ms. Contento: The kiddy doesn't have lights. Ms. Duque: No, it doesn't have lights, right.
Mr. Pelaez: We have the final somewhere, the final estimate, this is just for what the lighting?
Ms. Duque: This is just for the lights.
Mr. Pelaez: And we have somewhere the final amount we have the file and all that, if not we'll get everything for it.
Ms. Duque: Isn't it in his report, let's see the clubhouse report. On the clubhouse
report, he has all the proposals.
Mr. Pelaez: If not we'll get one printed if we need it. Anything else you can think of on the pools that we have questions on? We did a walk-through, we looked at everything, they're going to chip all the tile, put the new ones in and diamond bright, and he's going to be doing it in January, so hopefully if we get it approved tonight, I guess Scott will make the agreement.
Ms. Duque: Lina, did you bring with you today the proposal, the entire proposal, or
not?

December 13, 2022	Palm Glades COD

Ms. Contento: No, but #1 through #3 which includes everything.
Ms. Duque: Ok, can you forward that to me just so we are on the same page? Ms. Contento: Yes.
Ms. Duque: Our District attorney also has the ones that were presented during the
last meeting but, I just want to make sure that there were no changes to that.
Mr. Pelaez: The final clear one had because there were a couple of options to the tile, so the final one has the tile and everything.
Ms. Duque: Yes.
Mr. Pelaez: What do you guys think? Mr. Monserrat: I think it's used a lot too. Mr. Pelaez: So, you think one of these? Ms. Varela-Medina: I don't know.
Mr. Pelaez: This one you won't see so we don't need to go with anything fancy underneath.
Ms. Varela-Medina: Right.
Mr. Pelaez: I mean we can get some other samples, some other options if you guys want to go with something else.
Mr. Monserrat: I don't think these will really go.
(At this point several people were talking at 011e time, and 110 one conversation could be heard)

Ms. Duque: So, we have like the new one Scott for the pool, it's $70,500, the one for the tile is $65,000 and the estimate for the lights is $14,980. I'm going to make copies so that we all have it.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Pelaez: So, based on these, I think this one. Mr. Monserrat: Yes.
Ms. Duque: Mauricio, maybe we have like a serial number or something.
Mr. Pelaez: There's something on there, yes.
Ms. Duque: What's the name of this particular tile? Ms. Contento: Casablanca.

December 13, 2022	Palm Glades CDD

Ms. Duque: So, this one here, the Casablanca, CAS 320.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Pelaez: Do you want to reference this or no?
Ms. Duque: I just want to reference what you guys are going to pick at the end that's what we really need, I want to make sure that we have it, and I'll make my notes too.
Mr. Pelaez: There's something on the back too if you need that, I don't know.
Ms. Duque: No.
Ms. Contento: And the color is cobalt blue.
Mr. Pelaez: Cobalt blue, ok. Then to confirm, we're going with sky blue, similar to what we have now, so that's going to be referenced as well, sky blue, as the diamond bright color.
Ms. Duque: Yes, correct. Ok, so now we have copies of the updated estimates.
So, once again, for the pool lights which include the pool lights and also the spotlight for a total of $14,980, that would be for the lights and also the transformers and will include the permits. They will replace the existing lights and the transformer boxes. We have another estimate which is the pool and gutter plastering, in the amount of $70,500 that will include the pool, the spa, and the kiddy pool, also the permits are included. Then we also have the tile in the amount $65,000 that will be for the pool, kiddy pool and spa, and according to the discussion that just took place among the Supervisors, they would like to see the Casablanca CAS 320 for the tile, then the other tile that would go for the border will be that one, right?
Mr. Pelaez: It will be this one in the same blue.
Ms. Duque: So, that texture on that blue, ok. So, do we have any questions about the proposals and I believe the questions that the Board of Supervisors had during the last meeting were answered, which were in reference to the permits, which they will be running the permits. In reference to the lights, the new proposal is included also, I know we did discuss the tiles but I guess you guys decided finally which ones you want.
Mr. Pelaez: There is somewhere floating a PDF on the lights as well, so you can find it at some point so you can attach it to your stuff. There's a PDF of the specs that you have for the lights.

Ms. Duque: Of these specs, ok.
Ms. Henning: I'll make sure that it gets there.
Ms. Duque: Ok, so we have it, and that's important, we need to have that so that we're providing that to the District attorney.
Mr. Pelaez: Yes, I know it's floating somewhere.
Ms. Duque:	Ok, so we have that for the District attorney too and we need it to draft our agreement.
Ms. Henning: Ok, so I'll make sure that's attached here.
Ms. Pelaez: So, it's not going to be a problem by February to be done right, by the end of February.
Ms. Contento: Yes.
Mr. Pelaez: So, I know on this one definitely I guess we'll probably need the agreement as quickly as possible, and I know you're busy, but this one, the only reason is that we're going to have to pull a permit, so I guess we're going to have to sign that permit application to get moving with that.
Mr. Cochran: Yes.
Ms. Duque: So, the total amount for those 3 projects is $150,480. Are there any questions from the Board to Octopools since we have the representative here today?
Ms. Varela-Medina: No.
Mr. Pelaez: Anything else Chic that we missed, but I think we're good?
Mr. Chandler: Hi Juliana, I left a schedule or critical path there for all the Board members if you wanted it.
Ms. Duque: Yes, each Supervisor has it, and I passed it to everyone.
Mr. Pelaez: But I think for the pool side, is there anything that you need to go over on the schedule?
Mr. Chandler: No, but did you get a copy of this?
Mr. Pelaez: Yes, we have it here.
Mr. Chandler: So, there's kind of a critical path there, and I'm figuring at the end of January we should be putting the diamond bright on the pools, towards the end, which will probably roll into February but obviously we'll cover all that as we move on.
Ms. Duque: But why do we have to wait until January to start on the pool project? Mr. Chandler: No, the pool starts January 3rd.

Mr. Pelaez: They're going to chip out all the tile first, put the new tile, the diamond bright is the end, the last result, so they have to chip it, put the bonding, so when you say the diamond bright, it means the actual installation of the diamond bright, but the preparation is going to start before.
Mr. Chandler: Right all the tile has to be removed.
Mr. Pelaez: Exactly, so that's starting January 2nd but, they have to chip all that out and that for the process.
Mr. Chandler: Correct.
Ms. Duque: I just didn't see anything on the schedule so that's why I asked that. Mr. Chandler: I'm sorry I don't have a copy of that.
Ms. Duque: Here Chic, this is yours, I made another copy for you too.
Mr. Chandler: Ok, thank you. So, basically January 3rd, we want to start draining the pool, then on January 4th mobilization, bringing in A, B, and C and if you follow it across, this goes into Thursday and Friday of the first week. If you look down at the second one, sound out, they're going to start sounding out and tapping it out and going through it, Thursday or Friday, once the pool is drained, so it's still kind of hard to read, and this is just basically for my notes, but I figured I give you guys a copy of it. So come Wednesday or Thursday we're going to start down on the tiles, chipping and all that, that's the first week of January, and if you kind of follow down the blue area, which is the sound out and removal, it runs across, tile installation should be around the second week. After the first week of sounding it out, they're going to be doing tile work basically at the same time as doing the patchwork, diamond bright, and it's pretty much kind of self­ explanatory all the way down through there. I had figured as we spoke, somewhere around the end of January 23rd or 24th, maybe we can start to diamond bright the main pool, which gives us about 3 weeks, maybe before that but we're not sure, it depends on where we're at. So, I only got that far as the pool. They have to put in new jets, supplies, main drain, all of that kind of runs all at the same time, once all of that goes in is the when the diamond bright on the main pool is going to be moving forward with in theory should
be pretty close.
Ms. Duque: Ok, so that's in terms of the pool. Are there any other questions from
the Board to Chic?
Mr. Monserrat: When does the lighting go in, is that towards the end which is last?

Mr. Chandler: Right, last, right at the end.
Mr. Monserrat: So, we'll have most of February for that.
Mr. Chandler: Ok and on the left-hand side from my own little notes, I have kind of like in-house stuff because obviously, you're going to want to keep, maybe Jose busy, some people new that are going to be busy, you're going to want to get rid of the tables, move them out of there.
Mr. Pelaez: Just the pool right now. Ms. Duque: Just the pool.
Mr. Chandler: No, that is the pool area.
Mr. Pelaez:	No, but this is inside the water, we'll talk about the exterior in a minute.
Mr. Chandler: Got it.
Mr. Pelaez: Just so we can finish this up.
Ms. Duque: Decide on the pool, yes. Ok, thank you so much Chic, I appreciate it.
Mr. Chandler: I'll be next door getting the rest of those pictures for these, so call me if you need me.
Mr. Pelaez: Ok.
Ms. Duque: Thank you. Ok, so once again, are there any more questions from the Board, are you guys good?
Mr. Pelaez: I think we're good.
Ms. Duque: Ok, so this is the moment to make a motion, or how the Board would like to move forward. Oscar, I think you had a question.
Mr. Borras:  I have a question, I know you're deciding on what to go with the
project this far and for this year to make that decision now. For Octopoools, I looked at the estimate for the lighting and I saw the transformers, all the transformers are close to these side valves, in the event that someone goes there to the actual property, would you issue a credit on the value of the transformer as well?
Ms. Contento: Yes, but I believe they wanted to change.
Mr. Borras: Ok.
Mr. Pelaez: Just because of the cost of the transformer, I think we should have new lights, new transformers, it all matches.
Mr. Borras: Ok, alright.

Mr. Pelaez: For the cost of some transformers and then one goes out, or goes bad, and then we're trying to figure out if it's left over. We could save it for service but, at least for the start to match up the light, and then if something happens to the light, they blame it on that it was the old transformer or something, so let's match them up, inspect it on both, when the inspector comes, so that's my opinion.
Mr. Borras: Ok, that actually makes sense. When I was looking at both comparable with Sergio, that was a question that we had and then we walked them out just to make sure of that.
Ms. Duque: I think the Board would like to start from zero, fresh, with everything

new.

Mr. Pelaez: Exactly.
Ms. Duque: Ok, so thank you so much Oscar, I appreciate it. So, once again, I'll

need direction from the Board at this moment on how you would like to proceed with this project.
Mr. Pelaez: I make a motion to proceed with Octopools.
Ms. Duque: So, we have a motion on the table made by Mauricio to move forward with the estimates for the pool diamond bright with Octopools, including the lights in the total amount of $150,480.

On MOTION by Mr. Pelaez seconded by Mr. Monserrat with all in favor, accepting the 3 updated estimates for the diamond bright pool project with Octopools for a total

amount of $150,480 was approved.

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Ms. Duque: And once again, I will authorize District staff to draft the agreement, and I will provide you with the agreement as well so that we can all execute it. It's also very important, I would like to make sure we note on that agreement the specs that Mauricio was mentioning, it's my understanding that we have some specs for the lights.
Mr. Pelaez: Specs on the lights, yes.
Ms. Duque: So, let's make sure that's provided to me Monica please, and we'll include it in the agreement. Also, for the clubhouse staff, when we start the project, make sure to look at the water meter, you need to contact Miami-Dade County, and take a

picture of it, that's going to save us a lot of money if we go through that process, and I know Oscar is aware of it.
Mr. Pelaez:  So, I guess when the agreement is done maybe we can meet here,
sign it, and get the permit application signed as well, so you guys can get started with that.
Ms. Duque: Thank you so much Lina, I appreciate it. So, something that was also
discussed this month was that we wanted to look into another company, and perhaps do our due diligence in terms of the prices and how much it will cost the District to move forward with another pool company for the diamond bright. So, in the blue folder that was provided by Sergio, you actually have the proposal in your agenda package but, that is not the updated proposal, this is the last proposal from McGrath. So, the downside of this proposal is that they will not run permits, so they were running permits before but, they are no longer running any permits. Talking to Natalie, she told me they've been encountering a lot of issues with Miami-Dade County when it comes to permits so they're letting each entity or condominium or whatever run their own permits. Looking at the proposals, I can barely say that it's apples to apples, I think McGrath did include it, but their scope of work is a little bit more, and it has some other things that are not included in the proposal provided by Octopools. I did not meet with them onsite, this was done by Sergio, and Sergio is not present today but, I can tell you about a couple of things I did notice that they are not the same. So, in general, they did quote the lights for $18,800, which is more than the proposal you received from Octopools. For the tiling restoration, the total amount for the work was I believe $79,600, and for the interior resurfacing it was
$128,800, so it was a little bit more than, or a lot more than Octopools. Once again, there
are certain things they included, and I'm not an expert, but it seems that Octopools is very confident with the work that they are providing and the scope of work. Question, go ahead.
Mr. Barros: I actually did a comparison between both proposals with Sergio and
we went through the McGrath one in detail, and just going off of my observations from just the light replacement, it seems like some of the charges to replace apples for apples lighting were a bit excessive in my opinion, and we went in and looked up the product specs to see what the cost was for both vendors, to see what more or less how much of a profit margin they were going to be on the items and installation, and McGrath was a little

high, overall it's like a $50,000 difference. So, one of two things, either they're just more confident in the work that they were going to do, and sometimes that's the case with some vendors. Some vendors just have their cost for doing business, and it is what it is, either that or they just price themselves out of the project, I've seen that a lot now, your vendor says, you know what, we're not going to not provide an estimate because we want to make sure that we still come off professional but, they'll price themselves out completely.
Ms. Varela-Medina: Did they ever come out to inspect it? Ms. Duque: Yes, they did a couple of times.
Mr. Barrios: They came out and inspected, so when you look at the proposal it's
pretty comparable, they're doing the same thing as Octopools, they're going in, they're sounding out the pool, they're removing anything that's loose, and then they're just applying a fresh coat with the bonding, I mean it's pretty comparable to what they're going to do.
Ms. Duque:  No, but in terms of the interior resurfacing, for example, that's
something I noticed Oscar, they're planning to, on their scope, expose the source of existing rust extrusions.
Mr. Barrios:  Well yes, and when it comes to the exploratory work there, I guess
they were under certain assumptions there may be some exposed rebar or something, and we can get into that but that's a whole other conversation.
Ms. Duque: And they also add like structural excavation with a corrosion inhibitor, which is not on the Octopools one.
Mr. Barrios:  Right, some vendors are a little bit more thorough than others but,
again, I think that ultimately regardless of whether they're just more detailed in their scope of work or not, I think Octopools, for what the project is it's more competitive.
Ms. Duque: Ok, so I know we have requested Sergio also to kind of review the permit processing with Miami-Dade County so that he understands what needs to be done, and a copy of that process is attached to the documents that he provided as well, and I think that's all, in terms of the pool.
Ms. Varela-Medina: Here's another estimate on the other side.
Ms. Duque: Oh, but that is for leak detection. Ms. Varela-Medina: We have a leak in the pool?

Ms. Duque:	I think Oscar, or I don't know if Monica, can give us a little more feedback about the leak?
Mr. Barrios:  I believe that based on Chic checking to do a pressure test on the
lines to make sure there were no leaks, I don't recall if there was something identified as a leak because in conversation we discussed it on how the pool naturally loses water by
¼" per day.
Ms. Duque: But isn't this something that will be done by Octopools?
Mr. Barrios: So, I didn't see it, I think it would be good just to go back and ask them to see if they could include it because this is something that should be pretty much normal but, it wouldn't be customary as part of it.
Mr. Monserrat: And I think plumbing is already a separate issue. Mr. Barrios: It's a completely different issue.
Mr. Monserrat: Fittings and stuff they'll probably do but, to inspect the plumbing where it's to pressure test the lines, I would imagine that's another cost.
Mr. Pelaez: So, when we walked it last week or something like that, they don't do
that, so this company specializes in that, so they just made it a recommendation if we wanted to since we're already draining the pool and all that stuff to test the lines, you can give some more feedback on that but, they don't do it. I guess you need special tools and stuff and so that's why they recommended it, but we don't really think that we have an issue that we've seen that we have major leaks.
Mr. Chandler: You're talking about the pool.
Mr. Pelaez: About the pool pressure test option, so if you want to give some information on it, you can.
Mr. Chandler:  So, when Mauricio and I did a walk-through with the pool people
last week, you start to brainstorm a few things and I remember years ago we did a pool and they never did a pressure test and they discovered later on there was a leak. It was easy enough to fix because it was an easy location. I only brought it up to say, hey let's make sure we cover ourselves possibly, I don't think there's a leak, the bottom line is since I repaired the automatic filler you can't tell because once it drops it maintains the elevation. So, I only made a suggestion that maybe we should turn off the automatic filler and monitor it for a few days.  Now, the average loss in water is about ¼" per day for
everyone's home pool, depending on the heat, no rain, about¼" so in 4 days it can drop

1" it's normal evaporation, but anything more than that 2" or so on, might potentially be a leak somewhere, the problem is with an automatic filler you never know. So, I just threw it out there that it might be a good idea to check it. To inquire, to talk to people where that's what they do, as a matter of fact, they gave their proposals in the folder.
Mr. Pelaez: Yes, we're looking at them.
Mr. Chandler: Ok, you're looking at them, ok you got that, so they gave a couple of proposals. I think initially this is a perfect time to monitor, there was nobody in the pool today, so if we would have monitored today and monitor it the next 3 days, turn the filler off, we're going to know in 4 days how much it's dropped, if it dropped at all, that's all. Now, if you think it might be more than that, then really what we used to do is when we're working on the pools, they have to cut all the jets and all the supplies, and they pressurize them, they test them that way while everybody is working on it, they did the tile work and all of that.
Mr. Pelaez: I mean I don't think we've seen anything that indicates a leak, I don't
think we have real photos or anything like that.
Mr. Chandler: No.
Mr. Pelaez: I think we should monitor it by turning off the filler and unless you see something, I don't think it's absolutely necessary to spend a couple of thousand on it. You can have no leak now and then a year from now have a leak and we'll have to address it, 'lift the pavers and fix the pipe. So, I personally don't think it's necessary at this moment unless you see something huge when you turn off the filler.
Mr. Chandler: I'll talk to Kevin, I have a meeting with Kevin briefly today, and obviously Kevin is maybe going to have to play or have a role in all of this because he's your pool maintenance guy on what his role should be. Between now and then I think it's a good idea like we say, shut the filler off, monitor the pool, we know what the level is, and check it for the next 3 or 4 days or 5 days, we know we don't get rain and if it really doesn't drop then I think we're fine, if it does, then maybe we take it to the next level.
Mr. Pelaez: That's what I think too. I don't think we need to spend on that right now if we don't have an issue.
Ms. Duque: Ok, and just for the record they did quote the detection for the pool,
for the splash pad, and also the spa, for a total of $3,700 for the three of them.

Mr. Pelaez: And just to finalize on the pool, I think there needs to be and I know you're working on the discussion with Kevin, while the pool is closed, I mean he needs to deep clean all those things, check the pumps and now is the time to go through valves, and go through all the stuff so it's not like it just disappears. I mean he needs to be here actively in there every day, looking, changing jets, anything that's rusted, we don't want any rust from the lines, so check that other pump.
Mr. Chandler:  Just so everyone understands that, you know the rust spots that
are by the motor, you can see the rust, and they seem to think over 10 years of the pool people, that they were pouring muriatic acid and shocking it and all of that directly into the system, it causes the big pumps because they're all metal to rust, and they seem to think that's why that happens. (inaudible comment) Now, there's two giant pumps in there, not the motors, but the pumps themselves, one of them is leaking now, and all the bolts were rusted, remember Juliana we replaced a lot of the stainless steel bolts, they were all rusted, I had to hand cut them a couple of years ago. The main ones we didn't do, that are down in the hole because you have to drain the pool, it's a process, and that's when we said, hey maybe, I mean they're not all bad, but there's a leak in one of the pumps on the far side. So, when that pool gets drained is when we're going to want to check it and see if it's a bad seal or whatever it is at that time. So yes, we want to check everything, and it's also a good time for Kevin, those big filter tanks, that's the time to clean them, and I think someone said they mentioned they saw a crack or something down inside one of them but, regardless, just cover all your bases while the pool is drained. Kevin, if he has to replace any of those filter systems or anything, that's the time to do it.
Ms. Duque: Yes.
Mr. Pelaez: So, I don't know if that's included in his service but, if he's going to be here, and not servicing the pool that means we're not going to get charged extra because he's now doing a deep cleaning and all that, so whatever needs to take place to make sure with Kevin that there's no surprises there.
Mr. Chandler: And what I said to Kevin was, I said listen, you guys have always
been fair, and Kevin really doesn't want to lose the revenue to do this, so I said Kevin, make up for it with other stuff that has to be done, or maybe has to be done and just be fair. So, anything that's got to be maintained that's not part of his maintenance thing, which are those tanks, getting down in there, or whatever, anything that might have to be

done, you can do it, maybe even replace a couple of the valves, the small valves or anything like that, he can put the new pressure test in, and stuff like that, which is maintenance anyway.
Mr. Pelaez: Which is maintenance anyway so there should be no other issue.
Ms. Duque: We just don't want for him to come back and now we have an invoice for "X" amount for additional work.
Mr. Pelaez: Exactly.
Mr. Chandler: Right and I don't normally deal with him but, I'm saying that's easy enough to figure out too.
Mr. Barrios: So, at installation he should look at it as whatever Kevin charges us
for the pool maintenance, like pouring chlorine, making sure that it's clean, etc., that should be as a credit to this, that is whatever he's going to do, and we can just say look, if you want to keep the maintenance, these are the things we need you to do.
Mr. Chandler: Correct. (inaudible comment)
Ms. Duque: We just want to make sure that we follow the agreement that we have as well.
Mr. Pelaez: Exactly, so if anything needs to be adjusted, we adjust it.
Ms. Duque: Yes, if there is anything that needs to be done and there is a need to look into the agreement of all of that about issues, I want to make sure we follow that.
Mr. Pelaez: Ok.
Ms. Duque: Ok, and by the way that's something that needs to be done with every single vendor. We were talking earlier before the meeting about the janitorial as well, so I guess that's a task for the clubhouse director to make sure we follow all the different vendors, the work that is being done, and what's going to take place during those months that we're doing construction. Ok, let's move forward then to the meeting space.
Mr. Pelaez: Let's do this first, that way we can get Omar out of here. Ms. Duque: Oh, you already did that?
Mr. Chandler: Can I say something? Mr. Pelaez: Yes.
Mr. Chandler: Ok, if you're still on the pools, or we're away from the pools, I have
the pictures and all the photos of the kiddy splash, and I have all of this here. If you want

to run through that real quick just to have an idea, but I don't know if you're going to move on to the clubhouse or whatever, or if you want to stick with the kiddy splash.
Mr. Pelaez: Yes, I think we can talk about the kiddy splash real quick then since we're already on that.
Mr. Chandler: I think that's a good idea, and I only have 8 copies.
(At this point several people were talking at one time, and no one conversation could be heard)

Mr. Chandler: So, I'll just run through this real quick, so last week at the same time that Mauricio and myself and the pool people walked around we looked at a whole bunch of stuff, the kiddy splash we got a really good look at. From the distance, without getting in there, I said oh my God, this thing is in rough shape, it's not though, it's really not bad, and it's salvageable, and I want to go through it with you. Then you guys can decide what we should or shouldn't do but, I'll go through it. The first picture shows you all the railings, and all the water features basically so you can get a good look at it. The second picture are the steps, which is the deck, that's fiberglass decking, that instead of spending $10,000 three years ago, we decided to epoxy paint it, nonslip epoxy paint, and believe it or not, three years later it's held up pretty good, I'm actually kind of impressed with it. It does need another coat though, and also if you see the bottom step, that's worn out, you see the top steps are still in pretty good shape for three years with all the little kids running up and down and the thing running all the time. The second one is the upper deck, just one picture of the upper deck, it held up pretty good. It needs to be pressure cleaned and re-epoxy painted, and I think we'll be ok, but this time, the upper deck was never taken off, we only took all the steps off, and prepped the steps, but if we're going to dissemble this thing, now is the time to take off the upper deck and do a better job, and I'll explain all of that, and this, by the way, was all just done today. The picture here, if you look at the third picture, you see the rust, that's pretty superficial on the surface rust, it's not terrible, and I'll explain to you what we did, we did a couple of areas, it's salvageable, this is your 1965 Mustang that's got rust spots on it, we leave it, they're going to be holes before long. This could be sanded out and prepped and painted, but the key is going to be the painting and the prep work, but the steel seems to be in pretty good shape. There's another one that's basically a little deeper rust, a little

more work to get off, you want to get, it's like a can, so you want to get it all out before you cover it all up and paint it. So, each and every one of these pretty much has the rust, you can see the way some of this rust dripped out from the bolts, these are galvanized bolts in this picture, so we're going to take all the galvanized bolts, just like we did with the pool system, and replace them with stainless steel. Now is the time to replace them with stainless steel, that galvanizing is about 10 or 12 years old, it actually held up pretty well, and you can look at the one further back, you can see the railing here, if you guys look at the picture's nomenclature, you'll see it. Ok, the next picture, if you look at it closely the vertical rail pole, is one that we sanded yesterday, I sanded it, prepped it, clean it, and painted it.
Ms. Duque: Chic, you want to show this one?
Mr. Chandler: Oh, that's the one right there, yes you can get a better idea. So, we did that yesterday and you can see where the stuff is all it's finished. Now, that is with Rustoleum and you can see it's not going to last, but it's a good kind of what you can see what it's going to look like when you use real epoxy paint, which is a polyurethane base, and I'll get into with you real quick. The railing, the next one, same thing, we sanded the railing, used denatured alcohol, cleaned it, and painted it with regular Rustoleum and spray paint, it really looks nice, but it's not going to hold up.
(At this point several people were talking at one time, and no one conversation
could be heard)

Mr. Chandler: Ok, so you see the difference with the red, and I'll show you the paint samples I got. The next thing is, the water features, you see that they're clogged, so this thing needs to be, and if you look at your big picture, these are big steel pipes, water is pumping through there, and it's picked up plastic and crap and through the filter system and got through, so a lot of them are clogged, so it's going to be a little bit of work to unclog them, clean them up, whatever. Now, remember the rust that we see is all on the outside of it, so the rust we see is on the outside, if there's anything on the inside like, if you have rust on the outside of your car you can see it and you can fix it, but if it's on the inside you can't get to it, there's nothing you can do about it, and I don't think it's an issue, I really don't. Same thing with the next one, you can see a little less coming through the water features, I'm not going to say this isn't going to show up again,

obviously, if it's coming from the inside it's going to eventually show up again or whatever. Basically, what I want to do is say hey guys, I think what we want to do is a really good thing because we go back to the first picture, as I was thinking about this, I know Sergio had gotten prices too, that's $150,000 system, and this thing structurally is sound, I mean it's in good shape, it's solid.
Ms. Varela-Medina: How old is it?
Mr. Chandler: 12 years old, so in my opinion structurally it's sound, the sad part is we don't spend $150,000 and replace it, fine we save $150,000, but if we don't fix what we do have, or try to come up with something, it's going to look like crap in a year.
Ms. Duque:  Chic, are you up to speed with Turf USA, like do we know that they
already started the work for the repairs, which is additional to what you're saying?
Mr. Chandler: Turf, you mean the deck line, the coating? Ms. Duque: No.
Mr. Pelaez: No, they were changing bolts.
Mr. Chandler: Oh, ok no, I spoke to Rafael, and Kim was here last time, but I spoke to the old man, I didn't really know what was going on so I spoke to Rafael, that's the old man and said, Rafael, what's going on, I know you were out here before and we didn't get a chance to meet, and so on, A, B, C, and I said what was your scope of work? He said, well we're going to come in, we're going to replace some bolts, oh guys I don't think you have the picture of the real rusted bracket, there's a really bad bracket that's rusted, and I can show you another picture. We fixed one of them three years ago, we took it off, we sandblasted it, we grounded it, we recoated it and painted it and it's doing fine. There's another one there that has to be done, it's in bad shape. Whether we replace it or whether we go ahead and try to strip it down, fresh metal, prime, and paint it with the epoxy, it should be fine. His was kind of vague, so what he was going to do was vague, I'm saying right now, hold back on him now, we'll bring him in I think if we need him, I put budget numbers together on the last page and we'll go over all of that because he's just replacing bolts.
Ms. Duque: I talked to Sergio and asked what the status of it was because the last
time we were in the same place. So, during the last meeting, the Board approved, and it was like $3,500 or something like that, for the repairs, and you motioned to move forward with those repairs. I did follow up during this past month with Sergio and Oscar about the

status, were those completed yes or no, and the last thing that I heard was that we were going to get the invoice, the 50% down so they can start the work. So, we need to know what's the status of that.
Mr. Barros:  So, I spoke to Rafael today, and I was trying to have an update for
you guys, so I'm going to call him back to schedule the work, he said he doesn't need the down payment, he'll do the work. So, the project may end up somewhere on the 50% invoice, and for whatever reason, the message wasn't communicated with me, but he said I'm not going to send you an invoice for $1,500 if it's just about that, then I'll get the work done and you guys can pay me later, so if everyone is ok with that then I'll schedule the work.
Ms. Duque: So, but then what Chic is going over now is what we're talking about.
Mr. Chandler: What is he doing, is there an itemized list of these projects? Ms. Duque: There is.
Mr. Chandler: Ok, well I don't have that.
Ms. Duque: And I don't have it either but, Sergio said that during the meeting, and I'm just going by what was said during the meeting and what was discussed, and the motion made by the Board. It was clear the work that he was going to do, which is pretty much bring the splash pad to a safe condition, so everything that was not a safety issue, screws that needed to be changed, things that needed to be repaired, he did that which was very small because of the amount, and that's what they were going to do, pretty much. Just to maintain the splash pad in a safe condition so it could be enjoyed by the residents, that's what was approved. So, my point is, if the Board is looking to do additional work to it, which is what is being presented by Chic, I don't know if you might need to change the motion, and cancel that work that was approved at that time, move forward with everything with Chic and we have just one project. I'm just concerned, I don't want to, and I don't know if the Board sees my point but, I want, number one, just one vendor touching the equipment because we don't want to if we repair this, but he didn't repair that, and it's going to be pointing fingers, so their job was just a small repair. With Chic, we're trying to bring this back to life pretty much, and Chic, if we do that, how long do you think we're going to be?
Mr. Chandler: I had a meeting this morning with the commercial rep from Sherwin
Williams, and my biggest concern is first of all, I want to do something that's going to last

as long as possible, we don't want to waste the money away. So, he's recommending, and I got the specs for the paint which is a two-part polyurethane material, and they use it on bridges, it's designed for steel, etc., so I said Angel, listen, how long is it going to last and he said well you know you realize with the chlorine and the sunlight, and that thing runs all day long, etc., and he said if I were to have to guess I would say in 4 or 5 years you're going to see deterioration. I said, well, we say deterioration and not so much deterioration in losing it, deterioration in that it turns white, it turns yellow, like chlorine, and it bleaches it and fades it, and if you look at the pictures closely, between the sun and all that, that's what it does. I said, well ok, I just want, and I'll discuss the paint and material one more time and we're going to get the sample if we decide to move forward on this to make sure that we're, and he says it's the best stuff that they could recommend for this particular job, so I'll follow up on that.
Ms. Duque:  And then with this proposal, the one that you're presenting to the
Board today Chic, that includes everything, right?
Mr. Chandler: Yes, that includes everything that it says, and yes, I believe it includes everything that I can see or that I can figure. Now you just brought up a good point Juliana, so speaking to Rafael, when I spoke with Rafael the problem with this is, if you look at the front page of your picture, I don't know if you can see a couple of the base plates, those are the plates that are in the water, look at the one next to the slide, there's plastic covers that cover the bolts that are sticking out of the pool, they're missing some of those, we need to put those back because they can stub their toes, etc., and I mentioned it to Rafael on the phone, and he said yes I know what you're talking about, I should be able to get them. That's why I want to include Rafael, but as far as the bolts and assembling all of this, we replaced a lot of stainless steel bolts last year, or 2 years ago, like that kind of general thing. I don't believe there's a tremendous amount for him to do, as far as that goes, and that's why I'm saying, if you want to bring Rafael in and make sure exactly what we're doing, we work together, if he does it, it doesn't matter, I put budget numbers, hopefully, they'll work, but I would kind of hold off unless you know exactly what Rafael is going to do, and you brought up a good point if we're going to do this, and I have to dissemble, this thing has to be taken apart, these decks have to be taken off, they're going to have to be painted remotely, I figured we can do it on the other side over in the grassy area, cover it up, etc. and then we're going to want to assemble it,

so it's all got to be assembled back together. When I go to assemble it, I'll make a decision of, hey these stainless steel bolts are gone, if you notice a few of those are galvanized bolts with brother washers, if you look at the close-ups there's washers on some of them. Ok, if you look at this picture here, you'll see the gasket, those gaskets are dried up, so literally, if we're taking them apart and dissemble them, let's find the gaskets, do it now. When you look at them real close you can see that, and if you also look at those bolts, those are galvanized bolts, and they held up very well. A lot of the other ones I had replaced that didn't hold up as well, these are up and out of the water. The ones that are down in the pool, they're stainless steel, they're holding up, so if you want to bring in Rafael, like I said, whatever you do now, great, but we should know exactly what he's doing because I don't. You can bring him back to the table and say what you want to do, or just meet at the meeting.
Ms. Varela-Medina: So, that's my question because you mentioned bringing back
Rafael for certain things, so can you do everything, or do we still need Rafael?
Mr. Chandler: We can handle that, but I might need Rafael to locate the bottom patch because he's into it, and he's more into playgrounds.
Ms. Varela-Medina: Well, would he do that if you cancel him for the job but then
ask him to participate?
Mr. Chandler: If you canceled me and didn't hire me to do this, and then you say, oh Chic we need someone to paint it, will you do it, probably yes, sure.
Ms. Varela-Medina: Ok.
Mr. Barros: What I can tell you about this particular vendor is this job in reality is, for them, it's in good faith because they want to do business in the future, I think that was part of their proposal like I said, Playgrounds USA they're a pretty big company, they've been in business for a long time, they do a lot of parks and playgrounds. Then you have the estimate that they ultimately agreed upon and it's more so the safety, it's called safety inspection, and they list all of the parts that would make the playground safe and operable, and it's not so much an aesthetic approach to the equipment, it's just so that it's safe.
Ms. Duque: Correct, and that's what the Board motioned during the last meeting,
so the question for you Chic is, can you make it beautiful and also have safety?

Mr. Chandler: The safety issues that you would have would be, and we've done this if you look at the big slide, and the big round slides that are attached up top, we discovered that out of 10 bolts that were holding it, there were only 2 holding it, so we replaced those back in the day, which was one of the other ones, then they discovered the other ones had rotted out and rusted out, and they were missing some and Jose, I don't know if Jose was a part of it but, Jose discovered it and we got the other bolts to put it together, they're not the right bolts. We need to go back to the drawing board on the slides. So, talking about the slides, the slides are made of plastic, the big hood is made of plastic, that's fading. I think, if we put this thing back together and it looks good, A, B, C, etc., you're going to have to consider replacing the slides. They are deteriorating, they're ok in my opinion, and the insides are great.
Ms. Varela-Medina: So, all 4 slides? Ms. Duque: 3 slides.
Mr. Chandler: Actually there's 3 slides, so yes if you look at them real close, and if
you get in the pool or whatever, you can see they're fading, the bottom side is great, the insides are great, everything, it's just the top area. So, I went and when I was looking at it today closely, I said yes, it's just a matter of time. Do I think you need to replace them now, probably not, put it back together, maybe work on the next budget, or while we're at it try to locate just the slide, which is the plastic, and also that big dome, that feeds water up through it and it runs down through there, that's plastic also, and you see the color of it, it doesn't look great.
Mr. Monserrat: I take it that's not paintable though?
Mr. Chandler: Well, that's a very valid point, because they do make epoxy plastic paint, but I don't think whatever you do, is going to make a difference. Now here's a difference, if it's aesthetics and we want it to look better, I don't think this is the best option, I think it's sound, and we'll go back and make sure that the slides are sound, they're solid, they're strong.
Mr. Monserrat: Right.
Ms. Varela-Medina: So that means, to Juliana's question of safety, you can make it pretty and safe.
Mr. Chandler: Right, yes.
Ms. Varela-Medina: Ok.

December 13, 2022	Palm Glades CDD

Mr. Monserrat: Ok.
Mr. Pelaez: So, I think we wanted to try to replace it but, obviously we saw the
$150,000 price tag and we didn't go with that reality.
Mr. Monserrat: To replace what, the entire structure?
Mr. Pelaez: Yes, the entire thing, at the last meeting, so what we went with was just like the bare minimum which was the other guy to fix some bolts, and like the very minimum, but seeing some of the pictures, and seeing it when we walked and seeing now how it looks when it's like clean, and seeing this, I think it's going to give such a nice facelift without spending $150,000, and we're doing all this to the clubhouse like the kids love it, and I think that would really make it look almost brand new and if it lasted us for a few years, I think it would be great. I think your scope of work would maybe take it further than what the other vendor is doing because if you're going to take pieces.
Mr. Chandler: And he's just replacing parts, that is what it is.
Mr. Pelaez: And that's what I'm saying, so if you're going to take pieces off, that means you're going to get into seals and all that stuff, which would be even better, so I think if you're going to do it from start to finish you could figure it out and find caps where you have to, if you can't supply the caps, you'll have to just figure it out but, I think we should do it from start to finish and if you're already in there grinding then just go through the bolts and just do that part too.
Ms. Varela-Medina: And do we replace the slides?
Mr. Pelaez: And if you could find the slides that would be good.
Mr. Chandler: If you go to the scope of work, the last page, we'll go through it together just in case there's any questions.
Mr. Pelaez: So, right now even with making it safe we're not replacing the slides,
if we could find the slides then obviously it would give a good facelift and if you could definitely paint this dome somehow it would be nice, at least this part, it has to be able to be painted, even if it doesn't last as long.
Mr. Chandler: You're right, I didn't tackle that one yet, I didn't tackle the plastic yet
because I'm not comfortable with it.
Mr. Pelaez: Ok, but all of these reds and blues would make it look real nice, and the blacks to be painted as well too.
Mr. Chandler: Right.

Mr. Pelaez: And I think now is the time to do that because if we're going to do the diamond bright, then you already have it apart, you're already painting before the diamond bright goes in, now is the time to really do it and not talk about this next year and we should paint it next year, and then we have to deal with that.
Mr. Chandler: So, the scope of the work would be, and hopefully it goes with the pictures, but the first thing we have to do is remove all the upper decks and unscrew all of the deck, all the fiberglass and everything that was painted on the upper decks, take all that apart, and they have to be painted. Then we have to disassemble most of this thing, all the railings come apart, separate the blues from the oranges, A, B, C, etc., dissemble it, sand it, prime it and paint it in a remote area which I'm kind of thinking over there in the grassy area where we can set up a little net and they can spray it out there away from the deck, and away from everything.
Ms. Duque: And away from the houses.
Mr. Chandler: Yes, and away from the houses, exactly, or in the back or wherever, we haven't really picked it yet, but we'll figure that out, in other words, not in the pool area, but as much as we can. We need to sand, prime, and paint all of the steel components, which is an epoxy paint and I have the datasheet on that and I've also got the colors that it comes in. This water feature has PVC, rubber hoses, and all kinds of stuff running underneath this, and the last time we were in there a couple of years ago, we had to replace a few of them. I say let's just replace everything that we can because it's just a matter of time before the chlorine tears them up, so let's go ahead and try to replace all of them if we can, anything that's old and deteriorated, they're probably already pretty much reached their life anyway. Then we need to re-install the painted deck, which is all the blue decks, all the steps, everything has to be bolted back in place, stainless steel bolts, and then obviously last but not least is to go ahead and assemble the entire water feature equipment and putting everything back, all the railings and everything that was disassembled, back together with all new stainless steel bolts, replace galvanized bolts, A, B, C, etc.
Ms. Varela-Medina: But on this proposal, it's not the tower?
Mr. Chandler: No, the plastics, those are plastics or the slides, I didn't know, I just don't know, I mean I don't want to guess, I don't want to go that route. Personally, I say let's go ahead and see what they cost and if we can find one.

Ms. Varela-Medina: And the slides maybe.
Mr. Chandler: The slides, yes, anything that's the plastic, if we can, we get it, we get a brand new, and barn we're good for 10 years, I think that would be great. So once again, this is an educated guess, I went through the numbers, and I kind of walked through it myself, I think these are pretty fair numbers, I don't know, it's still a little bit of guesswork involved, the paint is very expensive.
Mr. Pelaez: So, all the rust is grinded and all that stuff.
Mr. Chandler: Right, we have to sand it, we prime it, we prep it, so you do the best you can, and prep is everything, and quality of paint.
Ms. Varela-Medina: And would you do all this while they're doing the pool?
Mr. Chandler: They'll be working out here and this is why, and listen, once again, the reason why we're doing this is because we're at the 11th hour, and that's because this just came upon us, and it's been hard getting people out here and paint representatives to do it, and these are the colors here, these are the actual epoxy red, which is safety red, and then you have the black railings. So, I said, listen how long is the painting, he said Chic we use this on bridges, this is really the top of the line, A, B, C, etc., but you're in water that's full of chlorine, and kids peeing all through it, and it's in the sun, and he said it shouldn't be a problem, this is really what you want and so I would recommend it, but it was a good meeting. So, listen all I need, and this is where the key is, Francisco, a guy who does a lot of epoxy paintings and he does a lot of stuff, I spoke to him today and he gave the price, and I said, here's the deal, I have a meeting tonight but I need to if they think they want to go with this, and they're going to tell me yes, we're pretty sure, I need to lock you in for the first of January. You have to commit to this job, and he said, no problem, I commit, and I said, I'm serious, no painting houses, no whatever, I don't want to hear about your mother-in-law, it has to be for this because we have a short window, we have a small window to fit into place because we have to do this while they're doing that pool because they're going to want to roll right into that, diamond bright, and we don't want to paint and do all this work and not time it right. So, really come January 3rd or 4th or whatever, we need to start on that thing, and my guy said that the only thing is that it's such a waste and do all this work and not at least do something, if you do nothing those rust spots are going to be worse, and let's put it this way, a year and a half ago, they really weren't there, I'm·sorry, two years ago when we were up on

that deck, or 2 ½ years ago, they weren't there, not like that. We had a few spots or whatever, no big deal, so that's happened in the last 2 ½ years, and you know the rust is going to compound rapidly, so I say try to save it.
Ms. Duque: So, we need direction from the Board as to what you would like to do,
would you like the clubhouse manager to approach Turf USA again, and tell them that we're finally going to move forward with that project, are you moving forward with the proposal presented by Chic today, so I need a direction.
Ms. Varela-Medina: I'd like for Chic to move forward with that proposal.
Ms. Calero: Although I guess we need to figure out are we buying the plastic, can we find the slides, so this wouldn't be the total amount?
Ms. Duque: Correct.
Ms. Calero:  So, at this point do we move forward, or contingent, do we do a
maximum?
Mr. Pelaez: Well, is this going to stop us if we don't find the slides, are we still painting? Let's say right now they say we can't find the plastic, I mean when he comes to the January meeting he could say, hey I found the plastics or not, but we have to assume either that he's not going to find those, do we still want to do this, is it contingent on finding the plastic.
Ms. Calero: I don't think it's contingent, but I think if we're going to do something like he said, a facelift, it would be half a facelift because you're doing all of this but then you still have this, this is visible, and we have all this, so that's why I'm just saying do we want to at least, or can we paint it, or can we buy, is it either or, or is just one, and I don't think Chic knows yet.
Mr. Chandler: I just got to here today, so all this came together today, and I met
everybody out there, so we can go to the next level obviously, start researching the slides and all of that.
Mr. Pelaez: Do you think this could be painted if we can't find the dome, the top?
Mr. Chandler: I paint anything, they make plastic paints, I have done grills, carts, autos, everything, but those paints can't be UV and protects, I just don't see it being that good but, I don't know. So, now we go to the next level and we say, do we use an epoxy paint, or a urethane paint, or something that will adhere to plastic and be UV protected and possibly help and I know what they're going to say, well yes, we have this really good

stuff but we don't how long we're going to guarantee it for, we just don't know. So, then we put that number, let's just say, it's $1,000 to paint the dome, you know what it's only
$1,000 we think it's going to work, let's try it, but if it's $5,000 then we don't know, and it's only going to cost us $6,000, or $5,000 or $3,000 or whatever it is to replace it, if we can get it, that's when we get to lay all those options on the table and say hey, let's just pick this. If it's going to be $2,000 to paint it and we don't think it's going to last, but it's going to be $5,000 to put a new one in, maybe we should just invest the money and be guaranteed we're good.
Ms. Calero: Right, so, the paint, maybe what we do is for the safety purpose and
to get this up to code, sort of speak, we can approve this and then pending what are we painting or paying for the new slides, is that what I hear you saying, that's probably what we can do since you need some time to research other options?
Mr. Chandler: Correct, yes, and my opinion, and your next meeting is in January,
so we know we need to fix this, let's just say we want to save it, we want to fix it, we want to fix all the water posts, everything that's on the list, let's do it. Right now, we have the open item of the slides, and the plastics, by January 12th or whenever your next meeting is, we check and try to research it, try to find them, put the numbers together then, check the lead time on the slides because even if you opened it up, you can put the new slides on any time, it's not like you're really doing anything, you know what I'm saying, it's not like you're carving anything, or it's heavy construction, it's just unbolting the slides and putting them back in place but, if you want to open it up come January 5th if you say, listen Chic, we would like to do something, let's research more and maybe by the next meeting you will know whether or not you're going to keep the slides or replace them.
Mr. Pelaez:  I mean I think we need to do the work, all the rust and the painting
and all of that, I think we can come back with a match from the slides and the dome with painting and replacing, but I still think that we should still do the rust work through, and let's say we didn't find the slides, I still think getting all the grays painted, and all these painted is going to give it a shine and getting rid of all that rust anyway. So, even in the worst-case scenario and you came back to the next meeting and it's not available, we can't do it, I still think we need to do the rest and then wait until we're either going to replace t e whole thing, or until we can find the slides, which I'm sure they could be found, and come up with something to paint the top. It may not last as long because it's

December 13, 2022	Palm Glades COD

plastic but, if you paint it and it lasts for a year or something like that, at least it's only the top dome but it will at least, on opening day, it will be all nice and new and painted.
Ms. Varela-Medina: And you're able to swap the screws or the knobs or whatever for the slide as well?
Mr. Chandler:  There's very little screws or anything, I replaced a lot of those
stainless steel bolts 2 or 3 years ago, but it's not really an issue, there's a couple of brackets, there's one busted bracket, that's supporting one of the slides, it has to be replaced and/or fixed. So, there's one, the other ones down below are ok, but we still should paint them obviously, so they're all painted. The galvanized bolts that are existing, they're still in good shape but what the heck, if I have to take them apart, and I have to put gaskets in them, let's just replace them with stainless steel bolts. In other words, the galvanized are ok but that doesn't mean in 2, 3, or 4 years they're going to be, so you might as well, you have to unbolt it, and you might as well put new bolts and washers in anyway.
Ms. Varela-Medina: Yes, and I like your proposal.
Ms. Duque: Ok.
Mr. Pelaez: I think we should hold off on the other company, let them know, and you do it from start to finish, up and down, and that's it, not have them come in, and everything.
Mr. Chandler: It's not just that when it comes down to it in the big picture, and he
can find the base plates, that's great, I'll bring him in absolutely.
Mr. Pelaez: Now, if there's an issue with timing and you need to start this a little bit before in that area or something, we could discuss closing it off before so that way there's no miscommunication, so you'll be ready by the time they get to the diamond bright in that section.
Mr. Chandler: That's what I'm shooting for, yes.
Mr. Pelaez: And I'm just saying if you needed to start that way there's no hold-ups then, just let us know.
Mr. Chandler:  Yes, and I appreciate it, and we're working this out between
Christmas and New Years and we'll just wait until after the first, I recommend it.
Mr. Pelaez: Ok.

December 13, 2022	Palm Glades CDD

Mr. Chandler: Although I'm going to tell you now, I know why there's nobody in the pool because it's really cold, so it's a good time to do the pool renovation.
Ms. Duque: So, what are we doing now?
Mr. Pelaez: We're saying no to the other company, and we're moving forward with
this proposal.
Ms. Duque: Ok, so Oscar make sure you approach Turf USA and let them know about that, and then I will need a motion from the Board.
Mr. Pelaez: Well, and he's going to come back with the slides and the dome
options, pricing, painting, what we can do with the slide and the dome.
Ms. Duque: They approved Turf USA with a motion at the last meeting.
Mr. Cochran: Right, and I mean I think is the direction to not do it, I mean we don't need a motion.
Ms. Duque: So, just a direction, it's enough, right?
Mr. Cochran: Yes, I think so.
Ms. Duque: Ok, so then at this point I will need a motion from the Board to move forward with the proposal presented by Chandler Contractors, for the kiddy pool water feature repairs in the amount of $35,000.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, accepting the proposal from Chandler Contractors for the kiddy pool water feature repairs in the amount of $35,000 was app,_r_o_v_ed_.	

Ms. Duque: Also authorizing District staff to draft the agreement and then Chic for the January meeting if you could please provide us maybe with an update about the slides, and the dome that would be good.
Mr. Chandler: Yes, and you know you get pictures all along the way from me.
Ms. Duque: Yes, thank you, Chic. Perfect, ok, let's then move forward to the next
item.
Mr. Chandler: Wait one more thing, I think you guys are done with me, you don't
need to tell me anything about the clubhouse or the scope, in other words, I gave you a critical path also for January at the clubhouse, everyone should have that but, if you have any questions now between January and they're starting on the 3rd.

December 13, 2022	Palm Glades COD

Mr. Pelaez: We do have questions, so just wait 10 minutes.
Mr. Chandler: Ok, you want me to wait, I'll go in the other room, and you'll call me.
Mr. Pelaez: Or you can just stay here if you want. So, let's just go over this real quick, so we had talked about it at the last meeting, we had talked about improving this TV projector, this, that, and the other, but analyzing it with the screen, where we'd put the projector, the power, it was just going to be complicated trying to put the screen in with breaking walls, etc., so we thought the easiest approach was going with a bigger TV here for 85" because the movies are decent here, we still can use it but if we go a little bit bigger here on this TV and we need another TV. So, 85" is kind of like the biggest, like it jumps from thousands of dollars when you get past 85", so since we need a new TV in the gym and in the gym annex, we're going to take this one and move it, and then we're just going to purchase one more for the annex, or wherever we don't put this one, so essentially, we're buying two. We're buying one for here, and then one for the gym.
Mr. Tavarena: Correct.
Mr. Pelaez: And then you are coming in at the beginning of January, he's going to take down all the speakers and all that so they can paint, the existing ones that we're keeping, and then putting them back up after they paint, and then you are replacing the speakers in the porte-cochere and in the terrace which are rusted already, and then you are putting the audio equipment with a rack so that way they can control it from the IPad, each zone separately, they don't have to adjust it in there, and you are also replacing the A/C thermostats so they're automated so they can adjust it from their !Pads as well.
Mr. Tavarena: Correct.
Ms. Duque: And the system in the closet is also going to be done.
Mr. Pelaez: In the closet, it's going to be replaced, there's going to be a rack in there, everything organized, we'll have separate power in there.
Mr. Tavarena: I don't see an 85", I only see a 65".
Mr. Pelaez: Right here on page 1, the Sony. Mr. Tavarena: Ok.
Mr. Pelaez: On the pole, we had them kind of do, we went through some options
but it put zero on the ones that we're not replacing. So, in the grand room, just so we know, we're not replacing the speakers in here so you'll see zero because they're good and they don't need to be replaced.

Ms. Varela-Medina: So, you need two in the gym, and this one is going to move to the gym.
Mr. Pelaez:  Correct, we need one in the gym and one in the gym annex, the old
kiddy area because they're both bad.
Ms. Varela-Medina: Ok, and then the 85" here. Mr. Pelaez: Yes. Did I miss anything important?
Mr. Tavarena: No, it's a pretty straightforward install. We're replacing also in there, we're removing the ones by the two tone on the walls, so those will be gone completely, so you don't have to worry about that.
Ms. Varela-Medina: And what's the total for everything?
Ms. Duque: $35,868.67, that's correct right Omar, the amount, on page 12. Mr. Tavarena: Yes.
Mr. Varela-Medina: And this is happening when?
Mr. Pelaez: So, he'll come at the beginning of January, he's going to take down all the speakers so that way they can paint, he's going to take them down just to make sure if someone else takes them down they don't damage them, and then you'll come in between and they'll put them up at the end and you'll start this. Once they've painted this room you can start here and move along as they go and move some stuff around, you can take the other ones down so that way they can paint, the ones that are no good you can just leave them here and then we'll take care of the rest, just leave them here.
Mr. Tavarena: Yes, and I was thinking we can just put everything together where it's not going to be in anybody's way.
Ms. Varela-Medina: And you're going to put it back up then when they're done?
Mr. Tavarena: I will be, yes. Ms. Varela-Medina: Ok, alright. Mr. Pelaez: Good.
Ms. Duque: Do you guys agree? Mr. Pelaez: Yes.
Ms. Duque: Ok, so I will need direction from the Board then. So, I have a motion
by Zuzer to move forward with the proposal from Comtech Solutions in the amount of
$35,868.67.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, accepting the proposal from Comtech Solutions in the amount of $35,868.67 to remove and disconnect all the audio equipment in the clubhouse area for painting as stated on the record was approved.

Ms. Duque:	And once again, authorize District staff to draft the agreement.
Thank you so much I appreciate it, Omar.
Mr. Tavarena: No problem.
Mr. Pelaez: I have a million dollar question for Chic. Ms. Duque: Ok, go ahead.
Mr. Pelaez: Ok Chic, the million dollar question is the shed update, storage shed.
Mr. Chandler: To be honest with you I haven't talked to him, I've been so wrapped up, but that the last email, you saw that it was submitted, and everything was submitted by the engineering, I do apologize, I'm sorry, I can't get anything done, I can't doing everything, driveway, sidewalks, concrete, I just can't do anything because my hands are tied, they said it was dropped with the engineering, they had engineering changes, the last I heard. I apologize but it's just one of those things that are out of my control.
Ms. Varela-Medina: And you don't know what the holdup is either?
Mr. Chandler: There was an engineering change, but in a nutshell, he was originally going to pull the permit to do everything, he had it all under control. Dade­ County changed the rules because it's on a concrete structure that you need a general contractor to pull the permit. Once they include the general contractor, they have to change what the application is, so I guess that had to go back to engineering because it's now not just a screening because if it was a screen enclosure it's fine, the same exact thing is going on a concrete structure, so that was the problem. I think they dropped the ball on the engineering department, in other words, the changing from the engineering drawings, and it never got submitted but, once again, I want everyone to know just so you understand, $1,500 is out of my pocket, you haven't paid me a dime because I haven't asked you for it. So, it's all on me and my hands are tied, and just hope it doesn't totally get dropped because I'm still praying that it's going to come through because I'm out
$1,500 and a lot of my time, and if I build you a beautiful house and the door sticks, and that's all we're going to hear about, not all that beautiful stuff. So, the same thing here,

this is a thorn in my side as far as this permit for this shed, and the other shed. So, you're welcome by all means and I mean it, if you want to find someone else that may be able to come through for you better, it's worth a try, no hard feelings on my part. I'm sorry, I can give you answers for anything, but not that.
Mr. Pelaez:  So, I know we had said at the last meeting that if we didn't have an
answer by this meeting we were going to just scrap the idea, but I also know that we have a lot going on right now with all the club and all of that, and we need to get that done because we need the storage but, I don't know if we're going to start tackling that right now. So, with that, and everything that's going on, maybe we just leave that for another month in motion and nothing is happening, maybe something would happen at Miami-Dade but, let's give it another month and see if we get some type of answer unless we really say from now until the next meeting we're going to start changing it, with all this that's going on, I don't know if we want to start that.
Mr. Chandler: Start the project?
Mr. Pelaez: Start finding somebody new, starting from scratch again. Mr. Chandler: Alright.
Mr. Pelaez: Or we can, I don't know if another company is going to have the same
issues or are more successful at pulling the permit for us. What do you guys think?
Ms. Calero: I think we do have a lot going on in January.
Ms. Varela-Medina:	If the other company for the pool didn't want to pull the permits, so that seems to be an issue, so let's just wait another 30 days.
Mr. Monserrat: It's also the end of the year too, I don't know, maybe it's harder to
get a hold of them, a lot of them are leaving out of town.
Ms. Varela-Medina: Yes.
Mr. Pelaez: So, can you send an email to Mora?
Mr. Chandler: Absolutely, and I'm being nice but what's my alternative, say hey either you get it or you give me my $1,500 back for the engineering for the drawings, and you know, once again, I'm going to lose if we do, and I'll take it, but I gave them the
$1,500 because they needed it for the engineering, this is for the drawings and everything for the screen company to submit for the roof, but once again, they had to go back to the drawing board because it's not a typical job.

Mr. Pelaez: Can we put like on a calendar for somebody or you guys all to touch base or something, like we need to email and call these people on a weekly basis, like get them annoyed and get them going because a month goes by and you email them once, nothing is going to happening.
Mr. Chandler: Have Juliana send me an email, if you want to, I'm just spitballing
this, send me an email and ask in the email, Chic, we need to decide what we're going to do on this, I need to know, or the Board, or whatever it is, and I'll send it right to them.
Ms. Duque: Chic I've done it already, I think going to Mauricio's point, we have a clubhouse director, and I need that direction to come from the clubhouse director. I need the clubhouse director to be on top of those projects, and it should be an update on what's going on, and follow up, and what happens with this, that's what I wanted to see, and that's what I've been asking for quite some time already because the times you've requested an update is because of Mauricio or myself have asked you for it, so that's why I'm saying I need the clubhouse director to be on top of those projects.
Mr. Pelaez: So, let's bring it back to the next meeting, and starting tomorrow let's go ahead and please actively get on them, and email them.
Mr. Borras: Ok.
Ms. Duque: But yes, I will send you an email tomorrow. Ok, let's move forward to the next item which is the meeting space. So, now that we are approaching to start the work, we're going to continue meeting at the clubhouse and we need to make sure we have the space not only for the Supervisors but for anyone from the public if they would like to attend to our meeting, so that's very important. What we did, we did a big project in one of our clubhouses close to you, and when we coordinated the schedule what we tried to do is, we said let's tackle the first room or the room that you're going to need, it's going to be our first room for everything, so we're going to do all of that. If we need to access that room through another area, then we can place a note on the front so people know that they will need to come around those gates, but that's something we need to coordinate with Chic and I will also need direction from the Board. I think that's the best way of doing it so that we know, that room needs to be the first room by this date which is the date of the meeting, it's going to be available for us to meet, or for that first meeting we're going to make an exception and we're going to meet outside, because they are currently working on that room, or we have the space in the main lobby so we can meet

in there, just that it's going to be a little bit difficult because the gym is being used. You can close the gym that specific day but, it also comes down to the pros and cons and the residents are not going to be happy because we're closing the gym, so I'm just putting in different ideas out there but it will be up to the Board of Supervisors how you would like to proceed.
Ms. Varela-Medina: When is our next meeting in January?
Ms. Duque: January 10th.
Mr. Calero: So, based on Chic's schedule the grand room which he'll be working on will not be available.
Mr. Chandler:  Unless we finish this in 5 days then it's probably not going to
happen.
Mr. Pelaez: I think we're probably going to have to meet outside for the January meeting, especially that first week because there's going to be, all this furniture is going to be moved, the gym is closed to the residents but, this has to go over there, and like there's going to be a lot going on in that 10 days. So, I think for that one maybe we can meet outside.
Ms. Varela-Medina: And outside will be ok on the terrace?
Ms. Calero: And outside they won't have to remove the tables quite yet.
Mr. Pelaez: Well, when you do all the furniture you can leave a section off here so that way we can meet out there, and some of this can even go underneath the terrace, I mean we can literally have this table set up right out there, and have our meeting. Hopefully, it's going to, now we've gone through all of this, it will be a shorter meeting and easier and we can meet outside.
Ms. Calero: That works too.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: And Oscar, just to make sure that we post signs in the front so that the residents know that the meeting is going to take place outside. So, for the January meeting, most likely we're going to meet outside, the terrace area, so just make sure we post something at the main entrance, so the public and the residents know that the meeting is taking place at the terrace, and if there is equipment or if there is construction

going on in that section to show the ways of entering into that particular section, meaning through the side door or whatever, we need to make sure that it's clear for the public and the residents.
Mr. Chandler: Lighting might be an issue out there, so you won't have a whole lot.
Mr. Pelaez: Just get those spotlights that we have here. Ms. Duque: The construction lighting.
Ms. Calero: You have the event lights.
Ms. Henning:	Let me know what color you want for January and I'll make it
happen.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Duque: Ok perfect.
Mr. Chandler: Do you need anything else from me still or do you guys want to talk about the clubhouse?
Mr. Pelaez:	No, I think we're good with that, I think we can probably answer
everything without you.
Ms. Calero: Thank you. Ms. Varela-Medina: Yes.
Mr. Chandler: Ok, thank you guys, it was a pleasure. Thank you so much.
Ms. Duque: Ok, thank you so much Chic. Let's move forward to project updates which I think we have done it already in terms of the work, the schedule that's going to be presented by Chic and how everyone is going to be coming in January, so we're good I don't think there are any other updates, am I missing something else?
Mr. Pelaez: So, just one more update, we've been talking to Monica, and she's going to clean out all the cabinets with the team here and organize all that stuff, organize the room, categorize all the furniture, all these cabinets, and get the closets in the office during that timeframe.
Ms. Varela-Medina: Oh, can I ask for an update on the scanning situation has that
been finished?
Ms. Duque: I received an email that it was completed. Ms. Varela-Medina: Yes, ok.
Ms. Duque: Yes, it was completed.

Mr. Pelaez: So, when are those going to get sent out is the question, when are they going to get sent out for scanning?
Ms. Henning: I'm making notes here to ask Sergio that question.
Mr. Borras: Right, and I've been taking notes too, and I will get you an answer on
that.
Mr. Pelaez: Thank you.
Ms. Henning:  So, if you could remind me Juliana, did we already move forward
and we created that agreement, or were we holding off on that District agreement to finish the scanning?
Ms. Duque: That's correct.
Ms. Henning: So, we're holding off on that. Ms. Duque: Yes.
Ms. Henning: Ok, so then he should probably follow up with them to see if rates
have changed or anything like that.
Ms. Duque: Yes.
Ms. Henning: Ok, then I'll let him know that.
Mr. Pelaez: It needs to be the same because if not we're going to bring this into January now, and those need to be back by the time the clubhouse opens again.
Ms. Duque: Correct.
Mr. Pelaez: So, the rates need to be the same, and if not, I don't know figure it out but, we need to get those out and back and not to January's meeting because the price has gone up.
Ms. Duque: I agree.
Mr. Pelaez: And then lastly what we spoke with Monica is that in the manager's office all these offices have keypad codes, so changing the lock on the manager's office and that office doesn't need to be used by security, it doesn't need to be used by anybody else but them, so it needs to be coded like all of these other ones, so if we can make sure we get that done now because when the files are gone, nobody needs to go in there, even on the weekends. So, they need to be at the front desk, not in the office, they don't need access into there, the part-timers on the weekends, the security, they don't need to be in there, so it's at the front desk greeting the homeowners and that's it.
Ms. Henning: I'm making a note of that too.

December 13, 2022	Palm Glades CDD

Ms. Duque: Perfect.
Mr. Pelaez:  That's not the lunch room, that's not the security break room, that's
not all of that.
Ms. Duque:  I agree. Are there any other updates?  Anything that maybe Sergio
needed to report on?
Mr. Pelaez: And there's more stuff that Monica has too. Ms. Henning: I have stuff.
Ms. Duque:  Now, the only thing that I do know in terms of Sergio's report is the
colors for the painting.
Mr. Pelaez: And there's more samples.
Ms. Duque:	Yes, the samples are outside, I don't know if you had a chance to look at them already, and then for you guys too.
Mr. Pelaez: Well, the first corner is one that everybody seems to like.
Ms. Varela-Medina: Yes, so the gray one I really liked that.
Mr. Pelaez: So, do you want me to get the exact name, or do you know which one
it is?
Ms. Duque: Silverpoint. Mr. Pelaez: Is that it?
Ms. Varela-Medina: Yes, silverpoint.
Mr. Pelaez: So, that was pending on our agreement or something, right?
Ms. Duque:	Correct, so we need the Board to decide the color and I think I'm
hearing silverpoint, which is SW, Sherwin Williams 7653. Now, I do know our District attorney has assisted us in drafting those agreements already, and they're ready, I know that flooring is missing just Mauricio's signature so we're going to get that signature today but, the vendor already provided us with that. The painting, I talked to Sergio before he left and he said the vendor hasn't signed it yet, and that he's still reviewing the agreement, so I just want to make sure Oscar and if you can pass this on to Sergio, Monica please, that it was passed on to him a couple of weeks already.
Mr. Pelaez: So, he's had the agreement for a few weeks already? Ms. Duque: Yes, about 2 weeks, I think, more or less.
Mr. Henning: And that's with Joe from Master Rollers? Ms. Duque: Yes.

Ms. Henning: Ok.
Ms. Duque: Just to make sure that he reviews it, and signs it because we are running out of time right now, and if he hasn't signed it, it should be signed soon so that we can move forward with the project. I don't want that to be signed on January 1st or 2nd and then they're rushing and wanting GMS to cut a check on Monday, which is not going to happen.
Mr. Pelaez:  And what if he doesn't agree then now we have to find somebody
else for instance, so I think we need to have an answer by the end of this week.
Ms. Duque: Yes, it's important. Ms. Varela-Medina: Yes.
Mr. Borras: I'll reach out to him.
Ms. Duque: Thank you, Oscar. I think that's all I see additional for Sergio.
Mr. Pelaez: Monica has a couple of things in here, or I don't know what section you want to go over.
Ms. Henning:  Sure, I'll go with a couple of the smaller items first.  So, taking a
look at the Home Depot where you see the oven, soover the last couple of events that we've been offering, obviously partnering with the HOA to offer food for residents, we're kind of running into difficulties as far as keeping items hot and things like that. One of the things we wanted to approach the Board with was an idea to potentially, during this renovation, install an oven only, so no stove top or anything like that but just strictly a convection oven. With the help of Mauricio, I spoke with Chic, and we kind of looked at a couple of different spots potentially in the kitchen that could be installed with minimal demoing or anything like that, so that we can provide power to it and that we would be able to keep hot items hot and serve them at the proper temperature and stuff like that for the events because I think that would be more enjoyable for the residents quite honestly. Speaking with Chic, I did review a couple of different options with him, this specific wall oven unit is one that would meet the specs of what we would be able to place in the kitchen and it's something that would certainly, I think based on the level of events that we have, this is something that would certainly benefit us and I don't think we would really need more than this.
Mr. Pelaez: So, like at the BYOB, that she wants to pass out the hot food and all
that, that she can heat up in here, instead of having to like hire a company every time and

buy their stuff, she could just go to Costco and buy, and then make them here and that will also save a little bit of money too, and you could pass it around.
Ms. Henning: Yes, there is sometimes difficulty for example with sternos, you know you're looking at open flames, but you're also dealing with steam issues and things like that, that's what are crispy are no long crispy, so it really narrows down the items that we're able to offer without pulling in an outside company which is a lot more expensive to produce that food, so it's something where we would be able to bring it in house more. I spoke at length with Chic and also Mauricio and I expressed my concern that this is probably something that we should either be able to cut power, limit power, and lock something like that it wouldn't be available to rent out, this would strictly be used for clubhouse approved parties under our supervision only.
Ms. Duque: I think that the Board can move forward with it, if you'd like to, contingent on, or I would like to ask the insurance company about it before we move forward, and I would like also for Monica to reach out to code enforcement because I don't know if we are limited to have that type of equipment, and we might now, but I don't know, but let's check off all the boxes and I don't think we need to wait until the next meeting. If all of the boxes are checked and we're ready to go, and you're planning to move forward with this, then·it's just a matter of communicating, I can communicate directly with Monica and then we'll let the rest of the Board of Supervisors know, but I want to check those boxes before moving forward, and then, of course, limit the use only for clubhouse staff.
Mr. Pelaez:  And we have the dishwasher on a switch right now as well, so it
would be very similar, so it will be able to be turned off so that way they can't use it when they rent the room.
Ms. Varela-Medina: Right.
Ms. Duque: Ok.
Mr. Pelaez: And this is where the electrician is going to have to come in and get this set up and all of that, so I know our electrician is working on the option for it, so if it gets approved and all the boxes checked then he can move forward on the electrical.
Ms. Duque: So, do you want to do like a not to exceed amount, so that you approve all of it because do we have a proposal from the electrician, no right?

December 13, 2022	Palm Glades CDD

Mr. Pelaez: We don't, I know Chic was working with him on coming out here, so I know they were working together on it but, we can ask him for an update. There's a couple of outlets he needs to do for the audio stuff anyway in the closets so maybe he can do it at the same time but, we don't have a quote for the electrical part yet.
Ms. Duque: I can assist Mauricio in following up on that, so then would you like to do a not to exceed amount because it seems that you would like to approve this?
Mr. Pelaez: Do you guys want to move forward with the oven? Ms. Duque: So, for the oven, it's $1,548.
Mr. Pelaez: I mean I think just another $1,000 for electrical, just to put it high, but
that would be probably all the electrical work.
Ms. Duque: So, a not to exceed $3,000?
Mr. Pelaez: With the electrical work, with the other stuff.
Ms. Duque:	So, not to exceed $3,000 to install the oven and make sure we approach the insurance company, and all of the boxes are checked as discussed.
Ms. Henning: So that would for the insurance. Ms. Duque: Correct.

On MOTION by Mr. Monserrat seconded by Ms. Calero with all in favor, authorizing a not to exceed amount of
$3,000 for purchase and electrical work on a new oven in the clubhouse kitchen, for clubhouse staff use only and contingent on checking with the insurance company as stated on the record was approved.

Ms. Henning: So, another item that I wanted to bring to the table as well to discuss is, having some kind of an onsite freezer, like a deep freeze, where we would be able to store additional bags of ice. It does happen during the events where ice is melting fast and things like that, and we need to be able to get more onsite quickly but, we're already at maximum capacity with the two refrigerators we have, whether we're storing other items in there to keep them cold or chill them, or we have other ice in there, we just simply can't hold all of the ice that we need to use for an event. So, taking a look at it based on how much space we have, I'm looking at having this placed in the first storage office that we have there. It runs off of a normal plug so you don't need any

special updates to electricity or anything like that, and we'd be able to get an additional between I'd say 15 to 20 bags on site and that's above and beyond us needing to actually use either one of the freezers that we have. So, it's something that would really come in handy last minute when we have to grab ice, we'll always have it ready.
Ms. Varela-Medina: I'm ok with that. Ms. Henning: Ok.
Mr. Pelaez: So maybe Chic can do a favor and pick it up and deliver it, instead of
there having to pay a delivery fee.
Ms. Henning: Ok.
(At this point several people were talking at one time, and no one conversation could be heard)

Ms. Henning: Ok, so I'll go ahead and I'll work with Chic to organize that, is it something that I will be able to place on the card?
Ms. Duque:  Yes, for that amount, and it's just direction from the Board to move
forward with it.
Ms. Henning: Ok, and then, did you have to do a motion or no? Ms. Duque: No, you already got the direction.
Ms. Henning:  Ok, got it.  Then the last thing is, I know that we, and this is the
furniture proposal, so at the last meeting I brought more info and more feedback about Rooms to Go and continuing to work with them, and I had some information in there that was basically a lot of, it was packed in all of the emails and back and forth with John. Inside of those emails was a long list that was actually a breakdown of all of the furniture that you're seeing here in this proposal, however, I know it's difficult to really understand what it is that we would be paying for when you're just looking at skews and quantities. So, here is a more formal breakdown, that I put together based off of the quotes that John and I have been kicking back and forth. So, here you can actually see the furniture itself and what it's going to look like, and I also have specifics in here as far as the location that these are going to be placed. So, you can kind of take a look through here, towards the back of this whole proposal I have the formal quotes from John, and you'll notice it's on the Rooms to Go heading, there's an outline there, the total cost first and then it breaks down into itemized for orders. He said that he apologizes ahead of time

that it was on four separate orders, that's the way their system breaks it down, and he wasn't able to compile it all in one. So, it has the actual cost there, sales tax of course taken off because I sent him the tax exemption certificate. I was able over the last couple of days, and John was able to coordinate some onsite meetings, so I went to the Cutler Bay location and then also the Dadeland location to walk in, jump on the couches, you know sit on all the chairs, feel all the fabrics, I didn't actually jump on them, but all of the sofas that he did recommend. So, I sat on all of them, and they're all actually very comfortable, so they were good choices. The furniture, the different textures and stuff that I was looking at, all appear to very high quality, even taking a look at some of their rugs, seeing how either plush they were, or thin, looking at a lot of the various plants to make sure they look adequate as well. So, it was really beneficial to be able to do that, there were only a couple of pieces that I was specifically able to physically touch because they weren't available anywhere close than Boca Raton but other than that pretty much the maturity of them I did actually get to take a look at and scope out in person, so I think that we're moving in the right direction with these, it feels like the quality of what we would be paying for is there, they don't feel cheap or like they're going to break easily. I also was able to take some additional photos separate from these, of like the artwork that's in there, and since it's mounted on the walls in the store you are able to get a more accurate feel of just how large some of these photos are, so I know that in here you'll probably notice there is quite a bit of artwork but, if we actually take a look at how much artwork we currently have in the clubhouse, we have 38 paintings in here and so the goal with some of these larger artworks was to go ahead and kind of take up more space visually with less items and of course it's a cost savings too. So, I don't know if we have any questions, a couple of things that I do want to just continue working on with John is to add a couple of additional lamp options because the lamps that we currently have in here are really just slated to go to the front of the section of the lobby, when you first walk in, those two seating areas are those ones that are really outfitted with lamps. I expressed to him that I would like to look at a couple of additional ones in there as well, so he's getting back to me with pricing. Those I actually scoped out today and so I sent them to him and he is in process of finding those. Do you have any questions about any of the items that you're seeing in there, or any comments as well?
Mr. Pelaez: No.

Mr. Monserrat: No.
Ms. Varela-Medina: It's going to look good with the bright color of the walls.
Ms. Henning: Yes, and that was really kind of the goal, he was trying to make sure that everything still looks really cohesive, that we do change it up from some of what we have currently, and also based on some of the feedback as well, kind of letting him know that the brown leather couches work well in here, but let's try to lighten it up a little bit, let's not have everything dark brown, so he's taking a lot of really great direction from the feedback that I've given to him, making sure that we don't have a lot of glass tables and things like that, where they could be easily damaged or potentially broken. Even the water station that the table we have slated to go in that area, the top is made of stone and metal so we won't incur any damage on it when the water station sweats or anything like that when someone spills things, so all of those kinds of things were taken into consideration for those.
Ms. Duque: Monica, question, what's the decorator club per year? It says, once activated the card cannot be canceled.
Ms. Henning: So that is the decorator club and it was one of the items that I had
mentioned, I think it was the first time when we were even looking at it before, so it's a discount card essentially. So, it's good for 3 years and we can use it on the initial order to get 20% off of decor, lamps, rugs, and a lot of the rugs in here, because rugs can get expensive as they get larger, so we'd be able to save 20% off of all of those items, and then with it, we'd still be able to purchase things over the next 3 years. So, if we see, you know what, we do need an extra painting or a lamp, or something gets damaged and we have to replace it, we would still get 20% off of that.
Ms. Duque: Now, they also mentioned that merchandise must be picked up on the
scheduled date, so they will not deliver the merchandise?
Ms. Henning: That one and I'll reconfirm why it says it in here but, they will actually be delivering to us. I think what they mean there is that it's actually from the warehouses, but they're slated to deliver everything to us. John has already confirmed multiple times to me that he'll be here for the actual load onsite to make sure that everything is coming in the way that we want it, and that everything is set properly as well, where we would prefer it to be.
Ms. Duque: Ok.

Mr. Pelaez: So, I think what we had said was, I know you went recently, took all the pictures and all of that, and bring it back for the final. This is for the end of February, to bring it back to January's meeting for the final, and going through this for the last time, so until the next meeting just making sure everything is in place, but we'll check on everything and then get an approval for the next meeting.
Ms. Henning: I'll reconfirm with John too just to make sure that with moving forward for the next meeting we'll still have enough of a runway to get everything in on time for that as well but, yes I have already been speaking with him as far as we would be essentially pulling the trigger in January for it.
Mr. Pelaez: Right.
Ms. Henning: And also, my explanation to him is we don't need all of it showing up here when we don't have floors in yet, that would be pretty dicey, but yes, I'll reconfirm that we would still be good to go for that.
Mr. Pelaez: And you have the lamps and just one more walk-through making sure
what's going to go where and just being sure that we don't have too many things or missing something and just a final, we want to make sure that this is 100%.
Ms. Henning: Definitely, I know also there have been talks as well as far as
window treatments, and we had initially spoken that they could include window treatments, and that's something that I'm exploring separately from Rooms to Go. John made it very clear that he wasn't going to be tacking on a big charge or something, like he was literally just going to transfer the exact cost for it. He is going to get some swatches that he'll be sending in so that I can see some different options for window treatments, and then also I'm exploring some local companies, just to price·out what blinds would be and things like that. There's a lot of different options that we could go with for blinds and I had a couple of discussion with Mauricio on it, and also John as far as, I don't know if you've ever seen like the zebra blinds, they're very popular, they've pretty much kind of exploded in the last 2 years, and looking at those, being someone whom first hand has had to kind of get these back in order and repaired and stuff like that, I don't specifically feel comfortable with putting the zebra blinds in here also because they're fabric and they're pretty difficult to clean of stains and such, you'd be surprised how many things get on blinds in here. So, I'm looking probably at trying to get a few different options in front of the Board as far as something similar to what we have

here but, definitely different colors to lighten things up and see what will work best because this is a room that highlights the events. That's all I have for that, is there anything that the Board would like to see added to this for the next meeting? Anything you wanted to see less of?
Ms. Duque: Any changes? No. Ms. Henning: So, that's all I have.
Ms. Duque: And I don't think we need a motion right now, we're still exploring ideas, so Monica, as she mentioned she's looking for some other lamps but I think we're going towards the right direction, Monica.
Ms. Henning: Ok.
Ms. Duque: You did a really good job. Ms. Henning: Thank you.

report.

D. Field Manager
Monthly Report
Updates on Right of Way Maintenance HOA
Ms. Duque: Ok, so let's move forward to our next item which is the field manager

Mr. Lorenzo: Good evening, everyone, to save you some time, do you have any

questions? I can highlight some of the projects that we may have done, there's some ficus hedge that was removed at a median on 234th Street, you see the before and after pictures. The flower rotation was done, the irrigation right there at the main rotunda was done, as well as the wet check for the month. BrightView replaced some bad grass on 248th Street medina, the mulch was installed, and the bismarck palm, it was a bad one, which is included there, it's been removed, and if not, they're working on it. There's a bismarck palm with the frond tie still on it, at park #6, you had BrightView remove it just to make sure that the tree is healthy and is able to be unconfined. We met with Tropical Plant and Pest Control Services at the beginning of last month to go over some items. You'll see in the attachments there was sod that was tested, it has a virus, we removed a section which we would need Board approval at park #2, that's on page 8 of my report, we also tested the crotons. It's already been done, so just to ratify the approval.
Mr. Pelaez: Ok.

December 13, 2022	Palm Glades CDD

Mr. Lorenzo: It's the big patch of grass to the right, so the whole field has it, so they have to be very careful on how they cut the grass because now they're going to transfer it to all the grass here, so eventually, I don't know if that's something the Board wants to do, but just that patch was $5,177.
Mr. Pelaez: For grass? Mr. Lorenzo: Yes.
Ms. Duque: So, let me give the Board a little more information, so what's going on in that section is what's called the Mosaic virus. So, this happened first like in 1960's and the virus comes from the sugar cane, it affected the sugar cane back at that time, and it's transferred to different plants, one of those being the St. Augustine grass, which is the one that we have. So, this happened in the 60's and then it happened again like in 2013, 2014 in Pinellas County, and the way that it's transferred is the blades of the machines, if they're not properly cleaned, they will spread it to different sections. I believe in perhaps 2017 or 2018 Homestead area got affected really bad, there were actually certain Districts in that area that they needed to remove all of the grass and replace it, and we found it here. We were suspicious about it because of the name, Mosaic, that's what you see, you see the blotchy kind of look on the grass, it's like a yellowish green, brownish color, and it started affecting like small sections and it keeps growing and growing, and once again, if the mowing or the machinery is passed over it, it's transferred to certain areas and there is nothing that you can do, nothing.
Ms. Varela-Medina: Except for replacing it.
Ms. Duque: Right, except for removing so you can stop it and replace it. So, we had a meeting with BrightView, also with the pest control company, and we were every strict about it, Nick and BrightView clean all of the equipment, you have to actually do it with Clorox, to spray Clorox and it's just a mission but, we sent that particular section to be tested, it was tested and it was positive. So, it's a small section right now, and you'll be surprised with the amount but, the recommendation is like highly recommended to actually remove it and install new grass. So, for now, what we have done, and what Nick has done is like we're keeping that area enclosed, not being exposed to other sections until we had the meeting because of the amount that needs to be approved. I strongly recommend the Board to move forward with it, the pest control company is aware of it, and BrightView is aware of it, so we're making sure if we find or see any other sections

that kind of look like it and tackle it immediately, but at this point there's nothing that can be done, nothing.
Ms. Varela-Medina: Alright.
Mr. Lorenzo:	And he put blue grass which shouldn't contract it as easily in the

future.

Ms. Duque: Correct, that's another type of grass, not as the St. Augustine. Mr. Lorenzo: Yes.
Mr. Pelaez: How are we doing with the pest control, do they do a good job?
Ms. Duque: It's better.
Mr. Lorenzo:  I mean we're communicating with them and just making sure that

everything is being taken care of.
Ms. Duque: I mean the reports, I think we saw the reports, they're improving, at least he follows up and then as receiving the actual reports with them, they've been doing that but, I want to let the Board know that we're still trying to figure that out and see if it's indeed something that we need to bring back to you and perhaps do our due diligence and cancel that contract, move forward with perhaps giving it back to BrightView, whatever makes more sense at that moment. They know that we are on top of it, so I don't if that's the reason why we're receiving everything, but I think they're being tested right now, let's put it that way.
Ms. Varela-Medina: How long have we been using them?
Ms. Duque: I think since perhaps 2018 when the contracts were divided. Back at that time, the contracts, we used to have a full contract with BrightView and what was done is that the contract was divided into different contracts which you are aware of, the tree trimming, the irrigation. They used to have the pest control service as well, but it was canceled to BrightView, and provided to this new company, and we started having our meetings, and our drives, and I was seeing the pest control in certain areas were not as they used to be, so we started with a little bit more of constant meetings, and we're there, so let's give them another month and we'll keep you posted.
Mr. Pelaez: Ok.
Mr. Lorenzo: In an ideal world you would want the landscaper to be doing that maintenance part of it because then you don't have the finger-pointing, like well, you

didn't tell me about this, or you didn't treat this, so you have a little bit more accountability.
Ms. Duque: And I agree with that.
Mr. Pelaez: Do we want to go back and explore them to do that? Ms. Varela-Medina: Did they do a better job?
Ms. Duque: Julie, I'm trying to recollect what happened back at that time but, back at that time I think I was not involved in those conversations, I was not the District manager of the District, but I do know that we had several meetings with BrightView, there were issues on the COD side, also on the HOA side, so I do know that there were certain conversations, BrightView attended a couple of different meetings with the Board because the Board was not happy with different things and the way things were done back at that time, and what made more sense was kind of to divide those services, so that you can put pressure on them, or if you wanted to change a specific service you could do it only for that service instead of putting all of the contracts out for bid. So, I think back at that time what made more sense was that the Board considered that to be the right path, but as Jesus has mentioned it's kind of hard. We met with BrightView and with them at the same time, but yes, it's a back and forth because it's like, oh but this wasn't done, yes it was done.
Mr. Pelaez: I mean I think we should explore again, just see what BrightView has
to offer, if you guys can bring it back to the next meeting or whatever, and just see the cost.
Ms. Duque: Sure.
Mr. Pelaez: But I like the idea of the one company doing it because then the finger-pointing and all that would stop. I know back then BrightView, we had a lot of issues as a whole, homeowners were complaining but really, I think they've improved totally, and I think it would be ok if they did it, if their price was right.
Ms. Duque: Yes, I agree, ok.
Mr. Pelaez: Especially having issues with this company.
Mr. Lorenzo: So, before we move on to any other section, do you want them to ratify the sod?
Ms. Duque: Yes.
Mr. Lorenzo: So, to ratify the sod which is I believe in your packages is exhibit E.

Ms. Duque: And you have the plant specimen report from the University of Florida attached to that as well for the Mosaic grass.
Mr. Lorenzo: Yes, which is exhibit F.
Ms. Duque: For the sugar cane Mosaic, it's exhibit F. Mr. Lorenzo: And this is the sample.
Ms. Duque: Yes.
Mr. Cochran: So, there's three different separate proposals for that.
Ms. Duque: Yes, but those are part of the repairs and maintenance, like regular maintenance of the District, the irrigation repairs, it's just that one because it's in the amount of $5,177.67. So, we do have in our budget landscape replacement, and currently to the needs that the District has if there is something that needs to be changed or a palm tree that was hit by·lightning, it all depends on the amount and it makes sense we'll move forward with it, but if it is this type of a scenario, we like to bring those back to the Board of Supervisors for your approval. So, we'll need a motion from the Board in the amount of $5,117.67 to replace all of the grass affected by the Mosaic virus.

On MOTION by Ms. Varela-Medina seconded by Mr. Monserrat with all in favor, ratifying the proposal from Tropical Plant and Pest Control in the amount of $5,177.67 for the grass replacement affected by the Mosaic virus was approved.

Ms. Duque: And Scott, no need for an agreement, we just need to make sure we follow up with BrightView.
Mr. Lorenzo: The lakes are being serviced as usual, -the parks are looking good,
the playground parks are looking good, and the sidewalk repairs she mentioned are pretty much done, we just need to do an inspection. The only other item, we're going to postpone the restoration of the monuments after January.
Mr. Pelaez: Once the lights come down.
Mr. Lorenzo: I'm guessing maybe even after this project, like maybe the first thing he gets off of, once he's done here, I would say, I don't know if you want him doing that too.
Mr. Pelaez: Yes.

Mr. Lorenzo: Ok.
Mr. Pelaez: This was more important. Ms. Duque: Yes.
Mr. Lorenzo: Right, so just not to take up any of his time. The encroachment, there was one unit with a lot of stuff on the side, or two of them, or three actually, and they've all been taken care of, so you've seen that in the last report as well as this one, so that's done. Aside from that, unless you have any other questions or concerns, I received your text, they damaged, I want to say, 6 to 10 of the annuals, and I'm working with Nick to get that replaced, and maybe put another like 3 strips of sod. Aside from that, I hope they don't, so I saw them marking when I was doing an inspection and I took pictures of the area because I've dealt with this in the past on the HOA side in other communities, they come in and do whatever they want and ask questions later, or again bombard it, or get approached on the site by the entity, but this is just a couple handful of plants.
Ms. Duque: But we cannot deny them access.
Mr. Lorenzo: Right, we can't deny them access but they should restore that.
Ms. Duque: They have an easement, so if they're running cables, or whatever, we just have to be on top of them and make sure to follow up, if yo_u need to replace it, then replace it. Sometimes Mauricio, they come, they do whatever they do and they leave, and then it's like that's it, that God it wasn't that much.
Mr. Lorenzo: Yes, it really wasn't much, I was expecting it to be worse, but it wasn't much.
Mr. Pelaez: Ok, good.
Mr. Lorenzo: But when I see those markings, I know what's coming, I just take pictures with a date, so that when they say, oh, but it didn't look like that when I was there. So, unless you have any other questions or concerns, that's all I have.
Mr. Pelaez: Thank you. Mr. Lorenzo: No problem.
Ms. Duque: Thank you so much, Jesus.

E. COD Manager

Ms. Duque: So, the next item that we have which is also part of the COD manager's report, is the updates on right-of-way maintenance HOA. So, I have included an email sent by the HOA property manager, so it seems that the maintenance of the right-of-way, those areas are not owned by the District but they're owned by Miami-Dade County. They currently are being maintained in terms of cutting the grass by the District. The HOA has approached us and they are requesting that we could please continue maintaining those areas, and continue mowing the grass. It says that they are trying to somehow, at some point be responsible for the trees on the swale area, so I guess they're working on their budget, working perhaps with the attorney so that we'll continue mowing the grass and the HOA will be responsible for the trees. It seems that's the direction that we're heading towards, and at the end, the money is coming from the left side, but it's still the same money, same residents, so it will be up for the Board to discuss if you're planning on moving any other direction. Their concern is a very valid concern, if we stop mowing that area, nobody else is going to do it, Miami-Dade County are never going to come and do it, but once again I want to be very clear for the residents and to the Board that we do not touch those trees, that we are not doing sidewalk repairs on maintenance of those trees, we are not cutting the root system. If a resident calls because of their pipe or if it's not in the COD area we're not doing anything. So, if there is another direction, or if the Board wants me to do something else just let me know.
Mr. Pelaez: I think it's good, I think it's fair that we continue maintaining and that the trees are maintained by the HOA. We're already maintaining the grass right now, so let's leave it like it is and everybody takes care of their own thing, and it works out better like that, so we're working together on this is what I think, so I think it's good.
Ms. Duque: Perfect, thank you so much, so I'll make sure I reply to the HOA. Nothing else to report on my side, unless you have any questions.

SIXTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: Not hearing any questions, let's move forward to the financial reports, so tab A is the approval of the check register, and tab B is the balance sheet and income statement. Unless there are any questions about those, a motion to approve them will take place.

On MOTION by Mr. Monserrat seconded by Ms. Calero with all in favor, the Check Register, Balance Sheet and Income Statement were approved.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisor's requests? Not hearing any, there is no audience present, so no audience comments.

EIGHTH ORDER OF BUSINESS	Adjournment
Ms. Duque: A motion to adjourn will take place.

On MOTION by Ms. Calero seconded by Ms. Varela­ Medina with all in favor, the meeting was adjourned.