MINUTES OF MEETING PALM GLADES

COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community Development District was held on Tuesday, September 8, 2020 at 6:30 p.m. via Zoom video conferencing, pursuant to Executive Orders 20-52, 20-69 and 20-91 (as extended by Executive Order 20-112, 20-114, 20-150 and 20-179) issued by Governor Desantis

on March 9, 2020, March 20, 2020, April 1, 2020 and April 29, 2020 respectively, and pursuant to Section 120.54(5)(b)2., Florida Statutes.

Present and constituting a quorum were:

Mauricio Pelaez Edwin Lugo Bryant Xavier
Jesus (Jay) Vazquez Also present were:
Juliana Duque Andressa Navarette Scott Cochran Monica Henning

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

District Manager
Governmental Management Services District Counsel
Clubhouse Director

Segment I:
FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Duque called the meeting to order at 6:44 p.m. and called the roll. All Supervisors were present with the exception of Ms. Saluja. The Pledge of Allegiance was recited. This meeting was held in accordance with Office of the Governor, Executive Order 20-69 (Emergency Management - COVID-19 - Local Government Public Meetings), authorizing the use of communications media technology.

SECOND  ORDER OF BUSINESS	Approval of Minutes of the July
14, 2020 Meeting
Ms. Duque: This is the time to make any corrections, additions or deletions to the minutes of the July 14, 2020 meeting. If there are none, a motion to approve would be in order.
Mr. Vazquez: I did not see anything when I reviewed them.

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor the Minutes of the July 14, 2020 Meeting were approved as presented.

THIRD ORDER OF BUSINESS	Ratification of FPL LED Lighting
Agreement
Ms. Duque: The project was already completed. A motion to ratify the agreement would be in order.

On MOTION by Mr. Xavier seconded by Mr. Lugo with all in favor the FPL LED Lighting Agreement was ratified.

FOURTH  ORDER OF BUSINESS	Ratification of Fourth Amendment
to Agreement with CDI Enterprises, LLC

Ms. Duque: If you recall, we bring those contracts to the Board to ratify them, so they constitute a part of the meeting records. Therefore, a motion to ratify the agreement would be in order.

On MOTION by Mr. Vazquez seconded by Mr. Pelaez with all in favor the FPL LED Lighting Agreement was ratified.

Ms. Duque: At this time, we will proceed to the workshop.

Segment II: Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items.)
Discussion of Any Projects and Workshop Items

Segment Ill:
FIFTH ORDER OF BUSINESS	Authorization	or	Approvals
Requiring Board Action  for Items Discussed During Workshop
Ms. Duque: Returning from the workshop section, the first item is Astra Proposal #10771 in the amount of $2,732 to install four cameras at the driveway area under the portico.

Mr. Vazquez MOVED to approve Proposal #10771 from Astra to install four cameras at the driveway area under the portico in the amount of $2,732 and Mr. Lugo seconded the motion.

Ms. Duque: The amount of $2,732 takes into consideration a couple of concerns we had with Astra. I don't know if the Board also authorizes District Staff, meaning Scott to draft an agreement. I would rather have that in place. I understand it's not a high amount.
Mr. Pelaez: Will our current agreement cover it?
Ms. Duque: No. That's why I'm asking for a new one.

On MOTION by Mr. Pelaez seconded by Mr. Xavier with all in favor Proposal #10771 from Astra to install four cameras at the driveway area under the portico in the amount of $2,732 and for District Staff to draft an agreement was approved.

Ms. Duque: Next is a motion from the Board to approve the proposal from All Florida Pest Control for one disinfectant treatment in the amount of $1,482 and proceed as needed. It is my understanding that the Board would also like to appoint a Supervisor to work directly with Monica. I need a motion to approve the proposal and appoint a Supervisor to work with Monica.

On MOTION by Mr. Lugo seconded by Mr. Xavier with all in favor the proposal from All Florida Pest Control for one disinfectant treatment in the amount of $1,482 and appointing Mr. Pelaez to work with the Clubhouse Director was approved.

Ms. Duque: The next item discussed during our workshop section was the proposal presented by Monica from Redline Iguana Removal. There was direction from the Board to allow Monica to reach out to the Department of Health to get a form that needs to be filled out for us to be able to use the pool at night, and at the same time, contact the electrician for a sign. The Board also directed Monica to work on a proposal to change the lights we have inside of the pool to LEDs. Those will be presented during our next meeting. I don't need a motion from the Board at this time, just direction. The next item we have is Monica presented some updates for the basketball court. The only item we have pending is there is some damage to the court itself. It seems as suggested by a couple of vendors, we need refurbishment. Monica, for the next meeting, please make sure that we bring proposals. It is my understanding that the Board would like to see the proposal from Agile Courts as well as Sports Surfaces. In terms of the basketball court, there has been a request from one Board Member, Edwin to bring quotes to install benches and a canopy. So, let's make sure that we bring that to our next meeting. The next item is a motion from the Board to approval a proposal presented from Montano in the amount of $480 to relocate and rerun cables for the thermostat located inside of the kid's playroom.

On MOTION by Mr. Pelaez seconded by Mr. Xavier with all in favor the proposal from Montano to relocate and rerun cables for the thermostat located inside of the kid's playroom in the amount of $480 was approved.

Ms. Duque: There is also a concern that we have a couple of issues perhaps with ducting, so let's make sure we reach out to Montano and see if we need to bring another proposal. Thank you so much. There is nothing else to discuss. Nothing else was approved during the workshop section.

SIXTH ORDER OF BUSINESS	Staff Reports
Mr. Cochran: Good evening everybody. Before I get to the legislative update, I was going to provide an update on the Governor's Executive Orders. We are still able to meet this way via video conference, as it stands now, through the end of this month. The most recent order from the Governor on this topic, has lifted in-person quorum requirements through the end of this month, but unless there is further action, we prefer to have a quorum of the Board in person beginning in October. It's always possible there could be another order that would extend the current situation further, but we will continue to monitor that. I know that Juliana and GMS are monitoring that as well.

Attorney - Discussion of 2020 Legislative Session
Mr. Cochran: We do this once a year. There is a Memorandum in your agenda package summarizing some of the legislation pertaining to Special Districts, CDDs specifically. There are actually quite a few this year, more than usual. I am not going to go through each one of them, as they are not connected in any way. They are just kind of all over the place, but you can read about them. We are always available if you have any questions. I am just going to touch on a few items, briefly. There has been a reduction in the requirements for what is required to be maintained on the District's website. For example, now instead of posting the Audit Report annually, you can post a link to the Auditor General's website, where they maintain a copy of that Audit Report. So, we can just provide that link rather than providing a whole report on the website. In addition, we are no longer required to have the Annual Facilities Report posted on the website. Finally, while we are still required to post agendas for the meeting, seven days prior to the meeting, we are no longer required to provide any meeting materials that are available in electronic format also. Again, it is just loosening the requirements that should result in cost savings. There are several amendments dealing with contracts, so I'm not really going to go into them, other than mentioning that we are following them. We will work with Juliana to make sure we have those updates in the contract. One other item is an extension of the Public Records Law for an exemption that was scheduled to expire. If you pay your ad-valorem taxes online, the Tax Collector will have you submit an email address where they will provide you with a procedure. The email

address you provide to them is exempt from the public record. That might be of interest to you. That's all I have. If you have trouble getting to sleep, take a look at the memo. It will probably help you. That's all I have unless the Supervisors have anything.
Ms. Duque: Thank you so much, Scott.

8. Engineer
Ms. Duque: The District Engineer has no report.

Club - Monthly Report
Ms. Henning: Over the last month, we have been working a lot, as discussed at the workshop section, trying to bring information to the Board about some updates to the basketball court and other things we have been working on as far as work orders. You can see the completed items, including some pool ladders, updating the barbecue grills and the gazebo area. We still have quite a few items in progress as far as the Kids Splash. We are basically updating and resurfacing the deck with some new material. We have some Diamond Brite patches that we needed to fill. There are some additional projects that we are still working on. Some are still pending as well, which would include things like updating the French drain out on the pool deck and adjusting some pavers and such. As far as some items that have been completed under Club updates and project status, which I mentioned at the workshop section, the root pruning was completed by the basketball court. Tony's Landscaping did a great job. We are able to move on to the next phases of that project. As you can see from the photos, we are working on resurfacing the Kids Splash. It is currently drained out there right now, like in that photo. So, it looks interesting. Work is moving along quite well. As far as value optimization recommendations, one of the recommendations, which I brought to the Board today during the workshop section, was resurfacing and repairing the basketball court, which I received direction on. Currently, we are still holding off on any of the hospitality or social events due to COVID-19. The proposal for the PermaSafe System was brought before the Board. That's all I have.
Ms. Duque: I don't know how the Board feels about it, but I actually spoke to one District about this. Right now, they are doing a lot of Zoom activities. I don't know if the Clubhouse can create a Zoom activity with residents. I am going to give you an example

of something that we are trying at one specific District. We are getting the canvas and all of the paint. It works pretty much, "first come first serve." Let's say that we limit it to 50 people, we provide that to them and then during the Zoom meeting, someone is actually at the Clubhouse doing the painting with them. Perhaps it's something that can bring a little more happiness to the families to the community. I'm trying to see if we can come up with a couple of ideas at the Clubhouse to bring a couple of activities. We know it's not going to be that one-to-one activity, but it is perhaps taking advantage of this new normal. I don't know if something can be done about the Zoom video and teleconference. It's just an idea for the Board. If you think that's something the Board wants, we might ask Monica to look into those options. I can share some information with her too for what we are trying to do in another District. It's up to you, but I think even though we are social distancing, I've seen other mechanisms we can use to try to get the community together again. It's up to you.
Mr. Pelaez: For the painting class, would residents pick up the materials out front and this company would run the Zoom meeting or was it something that Monica would have to paint?
Ms. Duque: Yes. That's where it is being done. Once again, we can try to create different activities. Another example is a Zumba class. Since we already have an agreement with someone providing the classes, we set up everything for that person here at the Club, and people from the community can Log in and take the Zumba class through Zoom or any of those apps.
Mr. Vazquez: I personally think it's a great idea to get people involved again. I think a painting class is a great idea and I really like having Zumba. There are also people that want to do the Zumba, that feel uncomfortable coming here. They don't need to show their face, but they can watch it, and dance at their house. Maybe a couple can do it together. I think it would be a great idea to give both items a shot. You have instructors to show how to do it. It's just a matter of putting it together, but I really like it and I think it would be awesome to do it.
Ms. Henning: I can also reach out to our yoga instructor and see if she would like to participate. There are a couple of ideas that I can bring to the Board for the next meeting. Like photo scavenger hunts of things, they have to find around their house. I

can work with the HOA to get that information out and even have a little competition. It is maintaining the social distance and they are staying within their homes, but there are fun little things that they can do.
Mr. Vazquez: I think that's a phenomenal idea.
Ms. Duque: Something that we are looking into in this District is to have a Christmas parade. There would be someone dressed as Santa riding around the community on a big truck, waving to the kids. There are things that we can do that doesn't require residents to meet at the Clubhouse, but would bring happiness to the community itself.
Ms. Henning: Last year, we had an amazing Halloween Event. While that may not necessarily be what we can do this year, even if we were able to set up a couple of little scenes or photo ops that they don't have to touch or interact with, so there's no contamination, we could allow the parents to have their kids dress up. That's such a huge thing for Halloween and they are able to take a photo in a Halloween themed area. We just make sure to organize it so it's not high interaction. They can even set appointments or whatever the case. It's an opportunity for them to dress up and enjoy their Halloween costumes.
Mr. Pelaez: That sounds great to me. I really like it.
Ms. Henning: So, I will work on some of those ideas to bring before the Board for the next meeting.
Ms. Duque: Are there any other comments from the rest of the Board?
Mr. Xavier: No. These are great ideas. Thank you. We have Zoom Bingo, where we can download or have security drop off a card. There are things like that to keep the community motivated and keep the kids happy and engaged in something. I think those are great ideas. Thank you.
Mr. Pelaez: I would like to see us do it.
Ms. Duque: That will be presented to the Board during the next meeting. Are there any other comments or questions for Monica? Hearing none, thank you so much, Monica.

Ms. Henning: Out of curiosity, do I have the Board's permission if the Zumba and yoga instructions are good to go? Can I go ahead and start moving forward with that right away?
Mr. Pelaez: Personally, I would like to see it before the next meeting, if we can. Ms. Henning: Okay. Perfect.
Ms. Duque: Good. We will do that then. Are there any other comments or questions for Monica? Hearing none, thank you, Monica.

Field Manager - Monthly Report
Ms. Duque: Andi?
Ms. Navarette: Good evening. You have the report. We had pest control. We inspected some areas with Juliana and made a list of items for the vendor to take care of. They treated for white flies and fertilized the Trinettes. Chinch bugs near the Clubhouse were treated. We have some pictures. We inspected the sidewalks where there were roots. I lifted them so you are aware of what we had to do. Its self­ explanatory. We checked it out and fire hydrants were painted by the Fire Department. They look like new. The August Wet Check Report is under Attachment A. Palm trimming was completed by the vendor. Newly planted trees were secured by Brightview. Regarding miscellaneous items, we have a picture of some kids swimming in the lakes. This was handled by Delta Five. They were notified to monitor this practice because it was prohibited and we have, "No Swimming" signs. The HOA informed us that they were seeing kids in the lakes. We have a picture of overgrown grass on SW 119th Avenue. We spoke to Lennar and they sent out some people to  clean up that area. Regarding the accident we had on the median, we were able to speak to the guy's insurance company, Geico and recovered the funds to cover the damage. You have the lake service report for July, but I will send to you later today, the report for August. I just received it because they treated on the 21st. Everything looks good. The water  level was normal and clear. You have the attachments. That's my report.
Mr. Lugo: I have lived here two-and-a-half years and I am starting to see some sidewalk lifting, especially around the Gumbo Limbos. I'm curious about that.

Ms. Duque: Edwin, as soon as we get to the COD Manager report, I will report on that to you.
Mr. Lugo: Okay. Thank you.
Ms. Duque: My pleasure. Are there any other questions for Andi? The only thing that I have to mention under the Field Report is that I met with the Miami Dade County Parks and Recreation representative again. We inspected six parks and there are a couple of items pending. Those were reported to Chandler's Construction. He inspected the areas and is going to be working on them in the next couple of weeks. Nothing important, just the regular repairs and maintenance (R&R) that we need to make in those sections. Overall, the meeting with Miami-Dade County went well. As Andi mentioned, the palm pruning around the COD took place. The tree trimming is still pending. I'm working with Brightview. I will be meeting with them to perform an inspection. Then we will move forward on the tree trimming. A couple of trees were already lifted or some of the branches were removed, because we were approached by a couple of residents. There were specific areas that we wanted to tackle before we moved forward with the project. I will report more updates at our next meeting.

CDD Manager - Discussion of Financial Disclosure Report from the Commission on Ethics - everyone has filed
Ms. Duque: I would like to thank the Board as everyone has filed. I am currently working on a storm drain cleaning project for 2020. The Board will recall that this is a project we do every year during this time with the same company, Cliff Berry. They gave us a proposal for $16,530, which is lower than our budgeted amount. They also gave us a 5% discount, to take into consideration that we worked with them before. So, we are moving forward with the project. I need the Board to ratify it. This proposal was presented to Mauricio. We divided the section into three areas. What we found with the inspection is one area needed no attention, but we need to move forward with the other two areas. Once again, I need a motion from the Board to approve the agreement with Cliff Berry.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the proposal from Cliff Berry for the 2020 storm drain cleaning project in the amount of $16,530 was approved.

Ms. Duque: Thank you. I am also currently working on sidewalk repairs. I already discussed a couple of areas with Chit from Chandler's Construction. I provided him with a couple of pictures and a map of the location. That is something we are going to start tackling. We noticed a couple of areas in worse condition than others. We are going to be tackling those first and then we are going to move to the other areas. It's been quite a nightmare with Miami-Dade County to get permits to remove trees, so now in those specific areas, we are doing root pruning and repairing sidewalks. There are a couple of areas where we also need to do some repairs on the pavers. I would not recommend the Board remove those trees. Once again, the Board knows that the Bismarckia palms are still pending on SW 112th Avenue. They requested the Board or the District actually sign a bond. They provided Scott with all of that information. It doesn't make sense for the District to actually sign the bond, so we are still going back and forth with Miami­ Dade County. I will give you more updates as soon as I receive them. With the inspection we did with Chit, it doesn't seem that we need to remove those trees right now. Perhaps, the root pruning will help and the repairs we need to do. I believe that is going to be the direction. Once again, I will bring to the Board any specifics as soon as I have them, but this is part of the repairs and maintenance (R&M) that we have in our budget. We will start tackling those as soon as possible. I don't know if there are any questions from the Board.
Mr. Pelaez: Are the caps in the front of the columns still pending?
Ms. Duque: Yes, those are still pending. We don't want to do anything with those because of the removal of the Bismarckia palms.
Mr. Pelaez: Okay. That's fine.
Ms. Duque: That happened when one of those palms fell due to heavy winds. Some of the caps were affected. As soon as we tackle that and the trees are finally removed, we can come back and do the entire perimeter and work on the repairs.
Mr. Pelaez: Okay.

Ms. Duque: Are there any other questions from the Board? Hearing none,

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance and Income Statement
Ms. Duque: Tab A is the Check Register and Tab B is the Balance Sheet and Income Statement. Unless anyone has any questions, a motion to approve would be in order.

On MOTION by Mr. Lugo seconded by Mr. Xavier with all in favor the July 1, 2020 through August 29, 2020 Check Register, Balance Sheet and Income Statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments

and

Ms. Duque: Are there any Supervisors requests? Hearing none, no audience is present, so a motion to adjourn would be in order.

NINTH  ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor the meeting was adjourned.