MINUTES OF MEETING
PALM GLADES COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm. Glades Comm.unity
Development District was held on Tuesday, November 13, 2018 at 6:30 p.m.. at the Silver Palms by Lennar Clubhouse, 23770 SW115th Avenue, Miami, Florida.

Present and constituting a quorum. were:

Barbara Kraus Mauricio Pelaez Jesus (Jay) Vazquez Edwin Lugo

Chairman (by phone) Vice Chairman Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Scott Cochran Yadira Hernandez
Stephanie Fresneda Carlos Ramos

District Manager District Counsel
HOA/ Clubhouse Property Manager Club Manager
Resident

FIRST ORDER OF BUSINESS
Ms. Duque called the meeting

Roll Call and Pledge of Allegiance

to  order  at  6:34 p.m..  and  called  the  roll.

All

Supervisors were present in person with the exception of Ms. Kraus who was present via phone and Ms. Baluja who was not present.
Ms. Duque: Before we proceed with the agenda, I would like to welcome Stephanie and thank her for everything she has done.
Ms. Fresneda:  Thank you for having m.e.
Ms. Duque: It's been a pleasure meeting you, Stephanie.
The Pledge of Allegiance was recited by all who attended the meeting.

November 13, 2018

Palm Glades CDD

SECOND ORDER OF BUSINESS

Approval of Minutes of the October
9, 2018 Meeting

Ms.  Duque:

The next  item is the  approval  of  minutes  of  the  October  9, 2018

meeting.

This is the  time  to make  any corrections,  additions  or  deletions.	If none,  a

motion to approve would be in order.

Discussion of Flooding Issue for 23538 SW 113 Path (This Item Was Added to the Agenda)
Ms. Duque: I would like to introduce Carlos Ramos, the owner of 23538 SW 113th Path. My recollection from prior meetings is that Mr. Ramos has had flooding issues at the back of his property. The area was evaluated by our District engineer and during our last meeting  the  District  engineer  presented  two  proposals  from surveying firms; one  from
E.R. Brownell & Associates (E.R. Brownell) in the amount of $1,800 and the other from Ford, Amenteros & Fernandez (Ford Amenteros) in the amount of $750, to provide a survey of the area. The decision from the Board was to hear from the owner what has been done on his side, but there are certain risks on the homeowner' s side and the Board needed to make sure that was taken care of. I communicated this decision to Mr. Ramos. He was not happy with that decision and wanted to bring his concerns back to the Board, so I let him know the date of the meeting. Mr. Ramos is with us today.
Mr. Ramos: Sure, I have a video. I don't know if you can see it, but I took George's advice to put the exit points from the roof and extend it to the outside. You can see in the video that the grass is at a level where the water doesn't come out. It doesn't recede. I tried to get as low as possible to the ground.
Ms. Duque: For the record, I would like to indicate that Mr. Ramos presented a video to the Board that pertains to his property. Is that the background?
Mr. Ramos:   Yes, it is.   As George said the last time he was here, the survey will
determine that there is no space for the water to go out. All I have is a pool of water there.

•

2

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the Minutes of the October 9, 2018 Meeting were approved.

:Noveinber 13,2018

Palin Glades CDD

Mr. Pelaez:  Okay.  So, the water comes right back into your yard.
Mr. Ramos: All the time. Like today with the little rain that we had, which was at least an inch-and-a-half, the water came out fast even with the two spouts all the way to the end.
Mr. Pelaez: Do you have pictures or video on that?
Mr. Ramos: I thought I did, but I don't. I don't know if you saw that the floor was still wet even though the sun was already out. That's because it's drying out from this morning's shower.
Mr. Pelaez: I have a couple of questions. Mr. Ramos: Sure.
Mr. Pelaez: The downspouts used to be right into the pavers in the middle of your yard, right?
Mr. Ramos: Right, it was a about a foot-and-a-half from the actual edge of the wooden fence. What I did was extended the downspouts to the edge of the water. It's doing what it's supposed to, but the water is still  coming  in  because  there's  nothing coming out.
Mr. Pelaez: What I see is that the water is not going anywhere. It's not even going into the grass. Do you understand? It's hitting the grass at the edge and the pavers are definitely lowr than the grass level, so even if the yard is lower it's going to end up flooding a little bit into your yard. It happens in my yard and I have the same situation because of the pavers, but mine only tends to flood a little bit.
Mr. Ramos: I believe that question would be better answered if we would get a survey and actually determine where the boundary line is.  Even George will say that. He told me to extend the spouts all the way to the edge, which I did, but even if we put it all the way to the grass all of that water is coming in, but not going out.
Mr. Pelaez: The water is not hitting the fence and then coming back splashing onto your yard?
Mr. Ramos:  Nothing is going out.

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Mr. Pelaez: Then you need to open the fence, so you have grass on the outside and then your pavers, which are lower than the grass.
Mr. Ramos: No. If you look at the picture again, I put it in a little lower. The bricks are even with the grass. I put foam right at the bottom so you can get a better look of where the grass is actually covering the inside and put the brick about a half inch lower so you could take a better look at the grass. You guys can go and see that. I put the spouts right in the middle of the grass, but the water is still coming in because nothing is going out. At that point, we have a pool from there on. If you look at the other side to the right of my property at my next-door neighbor' s property, there is a pool all along there.
Mr. Pelaez: So they have a pooling issue also?
Mr. Ramos: Yes, my neighbor lifted his backyard 2 to 3 inches. In other words, he raised the middle of it so he would have an edge; however, now all of that water is coming onto my property.
Mr. Pelaez:  Do your pavers go all the way to the edge of the fence or to the grass? Mr. Ramos:  No, to the edge of the fence.
Mr. Pelaez: Maybe someone else knows, but on the easement, there is supposed to be an edge around it for the water to drain onto the pavers.
Ms. Duque: Do you recall how much of an edge? Ms. Hernandez: I believe it's 2 feet.
Mr. Pelaez:  From the townhomes? Ms. Hernandez:  Yes.
Ms. Duque: You have to keep 2 feet between the fence and the pavers.
Mr. Vazquez: That's not our requirement. That's the county code requirement.
Mr. Pelaez: According to code enf orcement, the pavers are not allowed to go all the way up to the fence so your entire backyard is covered in pavers for drainage. That's why I was asking. I'm just trying to analyze if there is anywhere for the water to drain. I'm just thinking of different options.
Mr. Ramos:  I sent you a video of the pool of water that I have back there.
Mr. Lugo:  My house was built on a berm.  Lennar did that.

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Mr. Pelaez:  Mine too.
Mr. Lugo: Behind tny fence line is the berm. By design, most of the homes are like that. They are all pitching in. If we start fixing the one behind it, without alleviating the easement issue, then we need to take care of that part first. You are on the right track.
Mr. Ramos: I have gone back and forth with this issue for three years now and six months with the Board. I was advised by George that the Board asked for quotes for a survey, but since I wasn't at the last meeting the Board took the position of seeing if the homeowner can do something else, so I did.
Ms. Duque: No, Mr. Ramos. Let me clarify it's not because you were not here that the Board made that decision. Prior to that meeting, the Board was following up with direction from the District engineer that certain residences were the responsibility of the homeowner, but the District could be responsible for issues on the District side. So, he said, "On our side, I recommend you do a survey". The Board of Supervisors said during the meeting, if that's the case, we need the homeowner to follow the direction from George in terms of what he believes needs to be done on your side and let's fix issues that could be causing the flooding. That's why at the meeting nothing was discussed on your side, because we didn't know the status. Their direction was to wait because they wanted to hear from you on what you have done.
Mr. Vazquez: And the results.
Mr. Ramos: The results are the same. The rain that we had wasn't big, but we had some rain and water still coming in with no space for the water to go out. As I said, if the Board wants to get a survey, I know that money is an issue, so I can assure you that they will say that the water has nowhere to go. I'm not the only one having this problem, but maybe no one is complaining about it. Other folks did something else, like the guy next door before he moved out, but I don't think I should do that because that entire area is at a level that is not allowing the water to come on top of it. I walked around properties on my right and lef t when it was raining to see if they had the same problem and they don't.
Mr. Lugo: When you purchased your home, was that backyard already installed or
did you do that?

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Mr. Ramos: Itwas always that way.
Mr. Lugo: So everything was already there. Mr. Ramos: Yes.
Mr. Pelaez: So seeing that, the problem is your house, right? My concern is there could be a situation inside of the yard with the paver level. The design of the paver is usually at the flow out. By not having an edge of 2 feet around for water to flow out with the downspouts, the water has nowhere to go. Even if you put it at the edge of the grass, all the water is going to do is hit the grass. That is my concern.
Mr. Ramos: Having a survey will answer all of our questions. I understand where you are coming from and that you are trying to figure out things and I totally understand that, but I've been dealing with this issue for almost three years. I even put weed killer along the edge to see if that worked to kill all of the weeds, but that didn't work. Why? Because grass or dirt hits the wall, blocking the water from coming out of the property.
Mr. Lugo: I'm looking at the satellite map and it looks like all of your neighbors behind you and  next to you have completely paved their yards, so there's not  enough surface area for the water to permeate. Essentially all of your neighbors created a problem where there's just not enough area of grass to absorb all of the rainwater in that vicinity.
Mr. Vazquez: Being that you purchased the home like that, what if it's surveyed and it comes back saying that everything is fine? Then what is going to happen?
Mr. Pelaez: Would you reimburse the District for the survey if nothing is found? Mr. Ramos: You just asked me to do it myself. That's the same thing.
Mr. Pelaez: No. We are just trying to come up with options.
Mr. Ramos: Had I known from the beginning that I had this problem, I would have never bought the house. I've been dealing with this issue for two to three years. I came here many times and called you many times and you guys delayed this matter because you were buying or selling property.
Ms. Duque: Just for the record, I would like to mention that when Mr. Ramos said
that he called you, he was referring to the HOA, not the CDD.

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Mr. Ramos: The lady that left because she was pregnant, gave me a number and I called them. That was about six months ago. George advised the Board to do this and the Board asked George to get quotes.
Mr. Vazquez:  He did, but you weren't here. Mr. Ramos: Exactly.
Mr. Vazquez:  Because you weren't here, we didn't know what you had done. Mr. Pelaez: There was also a recommendation about the pavers.
Mr. Vazquez: I don't know if I'm going to vote yes for the survey or no, which is why I'm trying to have a conversation with you. I understand where you are coming from because every decision that we take here is recorded and making such a decision will open up flood gates. People will say, "You did that for him, so why can't you do this for me". That's why I need all of the information. My question again is if we do the survey and everything is fine, then what's going to happen.
Mr. Ramos: Is it $750?
Mr. Vazquez:  What's $750? Mr. Pelaez:  The survey.
Mr. Vazquez: I'm not asking about the cost. I'm asking what your next step is if this doesn't turn out the way that you hope.  I just want to know what you are proposing.
Mr. Ramos: If the water is flowing 3 or 4 inches, that's going to cost me money.
Mr. Vazquez:  That's all I wanted to know.  I'm trying to get this inf ormation from
you.
Mr. Ramos: I totally understand that.  I'm 100% positive that the surveyor is going to come back and say, "Yes, this is too high". I'm positive because George even said that. He also said, "You might be able to fix the problem by bringing the spouts out", which I did. Unf ortunately, I couldn't get it done for free. I wish I did, so you guys could see that it's actually sticking out underneath the fence itself. Not at the grass level, but underneath it.
Mr. Lugo:  The water is not going to drain even if it's right up to the grass, unless
the downspouts were almost outside of the yard.

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Mr. Ramos:  Exactly.
Mr. Lugo:  There's no drainage in the backyard.  Would you reimburse the District
if nothing is found on the survey?
Mr. Ramos: If something is found, what will you do for me? Mr. Lugo: We will pay for it.
Mr. Ramos: Now we are betting here. You are betting that this guy doesn't find anything.
Mr. Vazquez: That's not what we are saying.
Ms. Duque: I'm going to stop the Supervisors right now. The direction from the Board has been very clear, which is to do the survey. If the surveyor comes back and says something needs to be done, that is something that the Board of Supervisors will look into.
Mr. Vazquez: It's not just you. It's all of the homeowners.
Ms. Duque: I think the precedent, Mr. Ramos, that the Board of Supervisors are trying to create here is, as Jay mentioned to you, as soon as they approve an item they don't want to create the perception that any other request coming from a homeowner is going to be the same result.
Mr. Ramos: If it's a legitimate request, of course it should be addressed.
Ms. Duque: I guess that's where they are coming from when they are asking you questions. If the surveyor comes back and says that the CDD property is properly graded and there is no issue on CDD property, will you reimburse the District? We don't know if there is a CDD issue. George mentioned to you and the Board that it may be, but that's not certain until we see the survey.
Mr. Ramos: He seems to be more positive that we should definitely get a survey because it looks a little high.
Ms. Duque: So I need direction from the Board, at this point, of what needs to be done and what the next step is.
Mr. Lugo: We want to confirm that the pavers aren't contributing to the issue so we
included research on the paver area as part of the survey work  Of course, it's going to extend the scope of the work and the cost, but we want to make sure that the pavers are in

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compliance with the easement requirements  and that they are not contributing to the flooding.
Mr. Vazquez: It's not just all of the homeowners in that area. If that's the direction, we have to make sure everyone's pavers are up to code. We need to hold everyone accountable equally, so it's fair and equitable.
Mr. Lugo: Would you be willing to make some modifications to your pavers to make them compliant with the code?
Mr. Ramos: Absolutely. If you tell me "You have a problem and need to lif t them up to help the situation," I will absolutely do that.
Mr. Lugo: By code the pavers can't go all the way to the fence. Mr. Ramos: I had no idea.
Mr. Lugo: That's why I'm asking if you would be able to modify your pavers to make them compliant with the code.
Mr. Ramos: If that's my problem, I'll do that.
Mr. Lugo: If the District engineer comes back and says, "You know what, he encroached the easement and created a problem, so we need him to pull back those pavers by 1foot," we will grade it.
Mr. Ramos:  I will do that, but I seriously doubt that he is going to say that because if we ever get a visual look at the place itself, we would not be having this discussion. It's so obvious. I don't know if I showed that on the video tape, but there's a wall there. George confirmed that there's a wall there. If they come back and say, "Look, you need to fix this", I'll do it in a heartbeat. That is my responsibility and I can actually come out and enjoy barbecuing in the rain. I haven't been able to enjoy my barbecue since I moved there three years ago when I bought the house.
Mr. Vazquez:  I know where I stand. Mr. Pelaez:  Let's hear it.
Mr. Vazquez:  Based on all of the years that he has had this problem and having the
same problem in my own home, I vote to·do the survey and go from there.

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Ms. Duque: So we have a motion on the table by Jay to proceed with the proposal from Ford, Amenteros & Fernandez in the amount of $750, which was presented at the last meeting.
Mr. Vazquez: That's my vote. Please feel free to express your concerns.
Mr. Lugo: I approve moving forward, as long as both parties work together in order to resolve the situation. It's a partnership.
Mr. Ramos: If George comes back and tells me, "You need to lif t this up 1inch or 2," I have no problem. I just want to go on my patio and enjoy it. I don't want to be a prisoner in my house. I want to be able to come outside, sit back and watch football in the backyard because right now I can't do that.
Ms. Duque: I believe the Board understands your position, Mr. Ramos.

Ms. Duque: We will keep the Board posted. Thank you very much, Mr. Ramos. Mr. Pelaez: We appreciate it.
Mr. Ramos:  Thank you so very much.  If it comes out that I need to fix it, I will.
appreciate it.

I

THIRD ORDER OF BUSINESS

Public Hearing to Adopt the Rules

A.

Motion to Open the Public Hearing

Ms. Duque: A motion to open the public hearing would be in order.

10

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the public hearing was opened.

On MOTION by Mr. Vazquez seconded by Mr. Lugo with all in favor the proposal from Ford, Amenteros & Fernandez to provide a topographic survey at 23538 SW 113th Path in the amount of $750 was approved

November 13, 2018

Palm Glades CDD

B.	Public Comments and Discussion
C.	Consideration of Resolution #2019-01
Ms. Duque: Resolution 2019-01 reads asfollows:
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PALM GLADES COMM UNITY DEVELOPM ENT DISTRICT AM ENDING AN D M ODIFYING THE CLUB SILVER PALM S CLUB RULES AN D REGULATIONS TO REVISE

SECTION

3.5,	ENTITLE D

"PARKING

AREAS",

TO

PROVIDE

FOR

CLARIFICATION AN D ADDITIONAL PARKING RULES AN D REGULATION S; ESTABLISHING AN D ADOPTING RULES AN D REGU LATIONS FOR PARKING ON DISTRICT-OWN ED PROPERTY; AM ENDING AND M ODIFYING THE SCHEDULE  OF HOURS  OF  OPERATION,  DUES, FEES  AN D  CHARGES,

RENTAL

AREAS

&	FEES,

RENTAL

POLICIES,

PROCEDURES

AN D

REGU LATIONS, TO REVIS E THE AM OUNT OF DEPOS ITS AN D RENTAL FEES FOR RENTAL OF THE MULTI-PURPOS E GRAND ROOM AN D TO PROVIDE  FOR  THE AM OUNT  OF  DEPOSIT S AN D  RENTAL  FEES  FOR

RENTAL	OF  THE  TERRANCE  AREA	(ON  GRAND  ROOM

SIDE),	THE

COMBINED GRAND ROOM AN D TERRACE AREA, THE GAZEBO/ BBQ, AN D THE  COMBINED  TERRACE  AREA  AN D  GAZEBO  BARBECU E, AN D  TO

PROVIDE	AD DITIONAL	RULES

FOR	RENTAL	OF	SUCH	FACILITIES,

INCLU DING  HOURS,	CAPACITY,  AN D  M ETHOD	OF  PAYM ENT;  AN D PROVIDING FOR AN EFFECTIV E DAT E.11

Ms. Duque: Attached to the resolution that was drafted by District counsel, are the rules. As you recall, I sent the Board emails about the Silver Palms Rules and Regulations and what we came up with, was this set of rules. I don't want you to look at this package because it's a big package. We have an updated one that has everything, including some comments made by the Supervisors. My suggestion at this point, since there are no public comments and discussion for the record, is for the Supervisors to go through the rules. There are 16 rules.  If the Board approves the rules, which mimics what the HOA has, we
will attach them to Resolution 2019-01as an exhibit. The rules are:

"No vehicles of any nature shall be parked on any portion of the Palm Glades Community Development District "The District" except on the surfaced guest parking areas. 11
Ms. Duque:  We added guest parking areas at the request of a Supervisor to assure
that those areas are identified, meaning we are going to be putting striping or lettering naming those areas as guest areas.

1.

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2.

"All lawn maintenance vehicles shall park on the driveway of the Homes of the Silver Palm by Lennar HOA and not in the roadway or swale. 11
"Owners are prohibited from parking in guest parking spaces. "
"Guest parking should be utilized by guests during twelve (12) hours maximum limit,II
"No vehicles used in business for the purpose of transporting goods, equipment and the like, or any truck or vans which are larger than one ton shall be parked in The District except during the period of delivery."
"Recreational vehicles, personal street vans, personal trucks of 1-ton capacity or smaller, and personal vehicles that can be appropriatel y parked within standard size guest parking stalls may be parked in The District except during the period of delivery. 11
"Novehicle which cannot operate on its own power shall remain within The District owned property from more than twelve (12) hours.11
"No repairs or maintenance, except emergency repair, of vehicle, shall be made within The District owned property. 11
"Novehicles shall be stored on blocks within The District property."
"No commercial vehicles, limousine, boat, trailer including, trailers, but not limited to, boat trailers, house trailers, and trailers of every other type, kind or description, or camper, may be kept within The Palm Glades Community Development District within owned property. The terms commercial vehicle shall not be deemed to include law enforcement vehicles or recreational or utility vehicles (i.e., Broncos, Blazers, Explorers, Navigator, etc.) or clean "non-working" vehicles such as pick-u p trucks, vans, or cars if they are used by the owner daily for normal transportation. Notwithstanding any other provision in this declaration to the contrary, the foregoing provisions shall not appl y to construction vehicles in connection with the construction, improvement, installation, or repair by the Palm Glades Community Development District of the Club Silver Palms Clubhouse common areas or any
other property owned by the District. 11

3.
4.

5.

6.

7.

8.

9.
10.

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11.

"No vehicles displaying commercial advertising shall be parked with The District owned property. "
"No vehicles bearing a 'for sale" sign shall be parked with the District owned property. fl
"No parking with expired registration or license plates may be kept within The District owned property. "
"Parking spaces at the Club Silver Palms Clubhouse are for sole use of the clubhouse
members. No overnight parking at the clubhouse is permitted. fl

12.

13.

14.

Ms. Duque:  It is InY understanding that we already have tow signs in the parking

lot.

15.

"Designated handicap parking spaces are to be used when handicap decal; state - issued placard or disability plates with attached emblems are displayed on the front and/or rear of the vehicle.fl
"Unauthorized vehicles parked at Palm Glades Community Development District
owned property, will be towed away at owner's expense. "

16.

Ms. Duque: Remember, those are very broad rules. We can change them if District counsel believes there is a need to change any of them. It's also my understanding that at some point, after we move forward with the approval of this resolution, the District needs to communicate with the HOA. Accmding to the Board's direction, the Board would like the HOA to be the party enforcing those rules. I don't know if there's anything we need to do in terms of an agreement. We will probably do that after the fact with the HOA.
Mr. Cochran: Yes, we can do that after the fact with the HOA. In addition to any tweaks to these Parking Rules and Regulations, which will be attached to the resolution as an exhibit, there is a provision in the existing Club Rules for parking areas related to the clubhouse property. That's Section 3.5, which I have a copy of, but it might need to be revised. If everyone is happy with this, we can refer to this as the overall Parking Rules and Regulations, but we probably need to look into whether we need to amend that provision so the two documents are consistent. In addition to the parking, the resolution covers what we discussed awhile back, the clubhouse rental rates.  Included within the
original rules approved back in July are the rates for rental of the Grand and Multi-

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·Purpose Rooms.	There is nothing  new in there.

The resolution included suggested

changes made by the Board, which are within the body of the resolution itself.  It also
approves the Club schedule which is part of the Club rules.	Those are the two major items, which the Board can discuss.	My main  comment is in #11, "with" should be

"within" and in #16, "park" should be "parked".

Other than that, my only substantive

change would be #1 says, "No vehicles of any nature shall be parked on any portion of the Palm Glades Community Development District "The District" except on the surfaced guest parking areas." It wouldn't allow parking in non-guest spots because it's District owned property so I think we probably need to adjust that one slightly, assuming the intent is to allow members and residents to park in the non-guest spots. Those are my comments.
Mr. Pelaez:  How would it read better?  Should it say, "No unauthorized vehicle of any nature shall be parked"?
Mr. Cochran:  I think what we are trying to do is to delineate that guests should
park in guest designed spots.  We have other rules in here relating to the duration and

things like that.

Members  should only park  in non-guest  spots, so I can make that

clarification, but while I'm doing that feel free to discuss any of the other rules.
Mr. Vazquez: This still doesn't give us any control over the county areas, such as the swale areas. Right?
Mr. Cochran: All we can control is District owned property.
Mr. Vazquez: My other comment was that those would be the areas of biggest concern because everyone is parking at the parks and on the swales. It gives the HOA a little more teeth.
Mr. Pelaez: Guest parking is a big problem.  In the middle of the community there
is guest parking and residents are parking there overnight, which is an issue.

Ms.  Duque:

I  think  that's important  because  I  actually  received  a  Courtesy

Warning Notice from Miami-Dade County.  I contacted Cassandra Hudson from Miami­
Dade County Transportation and spoke with Ed Rivera.  This was in reference to a Ford Mustang that was parked on those parking spaces that now belong to the District.  Thank

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God we worked  everything out with the HOA and they were able to find the owner because it could've cost the District $250 for a civil penalty.
Mr. Pelaez:  For us?
Ms. Duque: To the District. It seems that Miami-Dade County was contacted by some homeowners. Once again, the HOA resolved the issue, but we just received this notice. I think it's very important for us to have rules in place so we can enter into an agreement with the HOA to enf orce those rules.
Mr. Pelaez:. One thing that I didn't see in here, and I don't know if the HOA has a position on this, but an owner has a Ford Taurus completely wrapped by Geico.
Mr. Lugo: They are supposed to park it in their garage. My statement is based on decisions that the Violations Committee upheld based on the bylaws.
Mr. Pelaez: Are we upholding that here under #10, Scott?
Mr. Cochran: Number 11 says, "No vehicles displaying commercial advertising shall be parked with The District owned property."
Mr. Lugo: Number 8 has a typo. "Mad" should be "made".
Mr. Vazquez: Let's say that I have a guest who owns a commercial vehicle. How does that  work? There are people who live outside of the community who use their commercial vehicles as their primary vehicle.
Mr. Lugo: He is talking about a guest that comes to your house. That would be under the HOA. According to this, a commercial vehicle, even if it's a guest, can't park in guest  parking.
Ms. Duque: If any of you have a guest that parks a commercial vehicle in front of your house, you would have a violation issue with the HOA because it's in the bylaws. We are pretty much following those same laws.
Mr. Cochran: There are two parts. Obviously, you have the rules and regulations, which allow you to enf orce parking, but then how do you want to enf orce them? Do you want to give people discretion?   In those kinds of situations, you have the rule there,
which authorizes you to take action if there are abuses, but by the same token you want to

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have consistency so people are not complaining that you are being selective as far as enf orcement.
Ms. Duque:  Right.
Mr. Pelaez: Part of the issue is that guest parking is limited.
Ms. Hernandez: On the HOA side, there could be an issue of us trying to determine whose vehicle it is. Someone can just say, "Oh no, that's not my vehicle. That's my guest commercial vehicle," and then they stay there for an extended period of time. So, we have to determine whose vehicle it is and decide whether to make an exception for their guests and not for owners. Should #16 say, "Unauthorized vehicles or any vehicles violating the rules stated hereof, will be subject to towing at owner's expense" or "An unauthorized vehicle is a vehicle that has signs and is parked for more than 12 hours"?
Mr. Cochran: We might want to say, "Unauthorized vehicles or vehicles otherwise violating these rules and regulations will be towed away at owner's·expense."
Mr. Vazquez:  I know, but we have the 12hour provision. Ms. Duque: Yes, under #4 and #7.
Mr. Cochran:  Right.
Ms. Duque: Number one says no maximum of 12 hours and number 7 is for a non­ operational vehicle.
Mr. Cochran:	Number  3 says, "Owners are prohibited  from parking  in guest
parking spaces" and number 4 says, "Guest parking should be utilized by guests during

twelve  (12)  hours  maximum  limit."

It should probably say, "Guests may only use

designated guest parking spaces." I think that would take care of those two issues.
Mr. Pelaez:  Do we have to include language that parking is on a first come, first serve basis?
Mr. Cochran: I don't think you need to. Ms. Duque: Not for parking.
Mr. Pelaez:  Could it say, "By homeowners"?
Mr. Cochran: If it is taken.

16

November 13, 2018

Palm Glades CDD

Mr. Lugo:  What happens if someone parks there for 12 hours and it's only been 10 hours? Is there a burden of proof?
Ms. Hernandez: We will have to get with Delta 5 because I tell them to go through the area and make a note of vehicles that have been there for a long period of time so we can come back and address it. We can make a report. I have one more item that I didn't see in here. Can we add, "No covered vehicles are to be parked"? That is an HOA rule, in case a vehicle is not in working condition or has a broken bumper.
Ms. Duque: I think it can be added to the non-operational provision.
Mr. Lugo:  The one that says you must have a tag.

Mr.  Vazquez:

How  about  changing  #13  to  say,  "No  parking  with  expired

registration, license plates or covered vehicles may be kept within The District owned property." That's actually a good point because then you can't even tell whose car it is.
Mr. Pelaez: They could be covering the tag. Mr. Vazquez: That's a good catch.
Mr. Lugo: Instead of "owner", it should say, "homeowners are prohibited from guest parking".
Mr. Vazquez: Or residents.
Mr. Lugo: There are owners and then there are tenants.
Mr. Cochran: For #1, we have the word "guest", but is the idea that they should only park in actual designated surfaced parking areas? In other words, they are not parking on the grass. We already have the guest parking, so I think we should just cross out the word 11guest". I think that works. Section 3.5, under the general rules says, "Self­ parking is permitted in parking areas identified as such. No parking will be allowed on grassed areas or along, over or beyond curbed areas. No parking signs must be observed. Overnight parking in the parking areas is prohibited. Overnight parking is defined as the parking of a vehicle or trailer in the parking areas at any time between the hours of 1:00
a.m. and 5:00 a.m.  Any vehicles parked in violation of this section, are subject to being
towed without notice or warning."	That's what a portion of the Club Rules currently

define, which governs parking within the Club Rules.

I don't think there's  anything

17

November 13, 2018

Palm Glades CDD

inconsistent with these other rules and regulations.  What you could do is where it says,

"Any vehicles  parked  in violation  of  this  section", add

/1 or

the CDD Parking Rules and

Regulations, are subject to being towed". That would be my recommendation.
Mr. Pelaez: I guess my only question would be regarding the provision, "Overnight parking is defined as the parking of a vehicle or trailer in the parking areas at any time between the hours of 1:00 a.m. and 5:00 a.m." Can you elaborate on that? Is that for parking at the Club?
Mr. Cochran: That's for here.
Mr. Pelaez: Our Club hours are a little different. Mr. Cochran: That's true.
Mr. Pelaez: Can we say "12:00 a.m. to 4:00 a.m."? I think the gym is closed at 12:00
a.m. and doesn't open until 4:00 a.m. Am I correct? Ms. Hernandez: Yes.

Mr. Pelaez:

So it would be "12:00 a.m. to 4:00 a.m." instead of "1:00 a.m. to 5:00

a.m."

Ms. Duque:
already discussed.

I believe as Scott mentioned, the facility rental fees and deposits were
Scott included them inthe resolution.

Ms. Fresneda: Would that be the inside area that is rented out until 2:00 a.m.?
Ms. Duque: Correct, I made that mistake too. Yes, that was the discussion that the Board had at the last meeting.
Mr. Vazquez: I have a question for Scott. We have started making some improvements in the terrace  area, adding ping pong tables. Do we need to include something that says, "It doesn't include the ping pong table"? It has wheels so we can wheel it out so owners can still use it. Maurice and I discussed adding more outdoor activities like a foosball table.
Ms. Duque: I believe it says, "4 hours (Available during & after hours, may be used for all types of events. No other club amenity/ areas are included)''.
Mr. Cochran: That's the way I understand it.
Ms. Duque: Keep it like that and if someone asks, Club staff could handle it.

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November 13, 2018

Palm Glades CDD

Mr. Vazquez: So we are going to move the ping pong table. Ms. Duque: Correct.
Mr. Cochran: I think saying, "no other Club amenities", is sufficient. Ms. Duque: Are there any other comments on the rules?
Mr. Lugo: No, they are very good. Are we making an agreement with the HOA for enforcement?
Ms. Duque:  Yes, I will get together with Scott on entering into an agreement with
the HOA, in terms of the HOA enforcing those rules and present it at the next meeting. We will make changes to the resolution and the rules as stated during the meeting and

present them at the next meeting for ratification.
consider Resolution 2019-01 would be in order.

If there is nothing further, a motion to

Ms. Hernandez:  Will the rules be mailed

to every resident when it's approved or

should the HOA send an e-blast so they are aware of the Parking Rules?
Ms. Duque: We don't send it to residents.

19

On MOTION by Mr. Vazquez seconded by Mr. Lugo with all in favor Resolution 2019-01Amending and Modif ying the Club Silver Palms Club Rules and Regulations to Revise Section 3.5, Entitled "Parking Areas", to Provide for Clarification and Additional Parking Rules and Regulations; Establishing and Adopting Rules and Regulations for Parking on District-Owned Property;  Amending  and Modif ying the Schedule of Hours of Operation, Dues, Fees and Charges, Rental Areas & Fees, Rental Policies, Procedures and Regulations, to Revise the Amount of Deposits and Rental Fees for Rental of the Multi-Purpose Grand Room and to Provide for the Amount of Deposits and Rental Fees for Rental of the Terrace Area (On Grand Room Side), The Combined Grand Room and Terrace Area, The Gazebo/ BBQ, and the Combined Terrace Area and Gazebo Barbecue, and to Provide Additional Rules for Rental of Such Facilities Including Hours, Capacity and Method  of Payment; and Providing for an Effective Date was adopted.

November 13, 2018

Palm Glades CDD

Mr. Cochran: We will prepare a revised version and Juliana will have GMS include them on the District's website.
Ms. Duque:  Correct.

Mr.  Cochran:

If the HOA wants to communicate  some aspect of  them to the

homeowners, that's fine.

D.

Motion to Close the Public Hearing

Ms. Duque: A motion to close the public hearing would be in order.

FOURTH ORDER OF BUSINESS

Ratification	of	Small	Project
Agreement	with	People's	Choice Pressure Cleaning, Inc.

Ms. Duque: As you probably noticed, People's Choice Pressure Cleaning, Inc. is already pressure cleaning our District areas. The Small Project Agreement was already approved by the Board and we brought it back to the meeting for ratification to be part of the record  for today's meeting.   A motion to ratif y the  agreement  with People's  Choice
Pressure Cleaning, Inc. would be in order.

FIFTH ORDER OF BUSINESS

Ratification	of	Sixth  Amendment

to

Agreement for Landscape Maintenance
Services with BrightView
Ms. Duque: This item is the same as the previous one. The landscape maintenance agreement was approved by the Board at the last meeting and we are bringing it to you today for ratification to be part of the record for today's meeting.  A motion to ratif y the
agreement would be in order.

20

On MOTION by Mr. Vazquez seconded by Mr. Lugo with all in favor the Small Project Agreement with People's Choice Pressure Cleaning, Inc. was ratified.

On MOTION by Mr. Lugo seconded by Mr. Pelaez with all in favor the public hearing was closed.

N"ovell1.ber 13,2018

Palm Glades CDD

SIXTH ORDER OF BUSINESS

Ratification	of	Small

Project

Agreement

with	BrightView

for

Palms Pruning 2018
we separated certain services from the general

Ms. Duque:	You may recall that

landscape maintenance agreement. This is one of them and BrightView presented a proposal that was approved by the Board of Supervisors. It was not included in your agenda package so I'm providing it to you now, which is in the amount of $14,825. A motion to ratify this agreement would be in order. It will be attached to the records of the District.
Mr. Pelaez:  What is the quantity of 593?
Ms. Duque: If you recall, the Board approved the pruning of 593 palms.
Mr. Cochran:	The Board already approved the work.	This is just ratifying the agreement.

SEVENTH ORDER OF BUSINESS
A.	Attorney

Staff Reports

Mr. Cochran:   Were you  going to  discuss the clubhouse  parcel?	I know Luis is aware of that.  We discussed it.
Ms. Duque:  For the taxes? Mr. Cochran: Yes.
Ms. Duque: Itwill be under the Manager' s Report.

21

On MOTION by Ms. Pelaez seconded by Mr. Vazquez with all in favor the Small Project Agreement with BrightView for the 2018 palm pruning in the amount of $14,825 was ratified.

On MOTION by Mr. Lugo, seconded by Mr. Pelaez, with all in favor, the Sixth Amendment to the agreement for landscape maintenance services with BrightView was approved.

N"ovell1.ber 13,2018

Pallll Glades CDD

Mr. Cochran: I will address it at that time. Other than that, I don't have anything specific to report, unless you have any questions.
Mr. Pelaez: I have one question, but I don't know if it's the right time. Ms. Duque: We can do it now, if you want.
Mr. Pelaez: I'm bringing this up now in case Scott has to get involved. I'm not sure exactly where we are at with the discussion for the three offices that are rented by Lennar. There was a lease agreement for them to use it, but obviously they are  not  using  it anymore so maybe we can terminate it if they are willing to. They are using the offices right now so maybe they forgot about it and let it go. The District can use those offices, but we still have the issue with the signs which has been ongoing. I don't know if we need to get more aggressive with them on some type of communication.
Mr. Cochran: I will have to review the Club Use Agreement with Lennar, as part of the Club purchase transaction. I know that is their agreement for the use of those offices. I think as long as they are still paying for them, even if they are not actively not using them, they are entitled to lease those offices. Whether there is some kind of limitation on the term, I would have to look at the agreement to see what it says and the next step.
Ms. Duque: Mauricio, let us approach Lennar and let them know what has been brought to our attention and how you see it. Perhaps we can have some type of agreement.
Mr. Cochran: If they don't intend to use the offices anymore, they might stop paying us.
Mr. Pelaez: Exactly.
Ms. Fresneda: Quite often, there are realtors and other people that stop by the clubhouse to see Lennar's salespeople and ask about units that are still being sold and we have to re-direct them. It's not a big issue, but that still happens because there is still Lennar signage throughout the community.
Mr. Pelaez: We need to do something with the signs.
Mr. Lugo: Do we have a need for those offices?

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November 13, 2018

Palm Glades CDD

Ms. Fresneda: We could use it as storage space. Yadira and I talked about various functions and storage that we can use those spaces for.
Mr. Pelaez:  So there is a need. Mr. Vazquez:  Yes, we need it.
Ms. Hernandez: We need it to store supplies, such as a Christmas tree in the future.
Right now, we don't have storage for the Halloween decorations.
Ms. Duque: We will make sure that we address that concern with Lennar and will get back to you.
Mr. Pelaez:  Thank you.
Mr. Vazquez: What signage are you referring to?
Ms. Fresneda: The signage throughout the community, in the clubhouse and the front entrance signage.
Ms. Hernandez: In the sales hallway we have TVs. I don't know if we want to keep them because we have no function for them. All of their samples for the homes are stored inthe cabinets behind you.
Mr. Pelaez: On the main avenue there used to be big signs. They took those signs down, but now the wood frame is up, which is even worse.
Mr. Lugo:  I drive by one every day turning into my neighborhood.	It's about a
10x20.
Ms. Fresneda: At least three or four times a week, which is conservative, I get a phone call or a realtor coming in to the front desk asking to see a Lennar salesperson.
Ms. Duque: One item that Scott just mentioned, which I was going to bring up under my Manager's Report but we can discuss, is that we received a copy of the notice for the 2018 real estate property ad valorem taxes and non-ad valorem assessments for the clubhouse, which is in the amount of $46,175.46. I would like to remind the Board that Lennar pays a portion of it at closing. It was about $18,000. If we pay for November 30th, the amount is less, which is the direction that the District will move in but we don't want the Board to see this payment and not understand where it is coming from.  These are the
real estate property taxes.  The District has carry-forward funds from last year of about

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November 13, 2018

Palm Glades CDD

$700,000. We utilized $405,000, so we still have $350,000 in carry-forward from the last year, which we will use to pay the taxes. I don't know if you want to mention anything Scott.
Mr. Cochran: I would like to add a few things. We closed on the clubhouse property in June and the closing documents provided that the real estate taxes for the tax year of 2018 would be prorated. We received Lennar's portion as a credit towards the purchase price for this year. On January 1, 2018, this property was still owned by Lennar and that is the basis that they were taxed. We don't know why, but Lennar could have sought an exemption as common properties. They didn't do that for whatever reason. The plan is to see what they will do for this coming tax year, because on January 1st, it will be owned by the District. It is our position that it should be exempt.  Sometimes Miami­ Dade County does not recognize the CDDs as completely exempt so what they will do instead, is to assess the CDD property at a nominal value. That happens frequently.  One or the other will typically happen. They assessed it at a higher value, but we are challenging that assessment with the Value Adjustment Board so we will see what happens there. The bottom line is that we are monitoring it and hopefully it will not be assessed at this value going forward so we will take whatever steps we need to try to make sure that doesn't happen. I want to bring to your attention that we believe the District could bring a lawsuit against the property appraiser to challenge this tax for this tax year. It would have to be filed by December 11th because there is a statutory window that you have to file after. That is not a course that we recommend for a number of reasons; one, because with the proration that Lennar paid you are not responsible for that much tax this year and having to pay to sue the property appraiser would likely make up the rest of that. It's uncertain how that would turn out because like I mentioned, as of the tax date, it was owned by Lennar. It wasn't owned by the CDD, so we wouldn't have the governmental right of exemption for that. Also, if you lose that lawsuit you could be liable for costs, plus it's not a good idea to be suing another governmental entity unless you have to because this is based on the actual assessed value for it, which was grandfathered from
the original value because it's significantly less than the purchase price.

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November 13, 2018

Palm Glades CDD

Mr. Pelaez: Would you appeal the taxes?
Mr. Cochran: There are a few different avenues we could take. One is for you to receive the TRIM notice and appeal the value. Another way is to file for an exemption for tax year 2019 to see how that plays out. I believe that one of the things that we had to do, before we closed on this property, was to get an amendment to some of the restrictive covenants with the Community Zoning Appeals Board to allow for the public to pay to become members of the club, if they so choose to. So, there are restrictions because in terms of the evaluation, they assess us for nominal value. Whenever they have not done that they complained that there is no restriction on the use, but those documents indicate it's restricted for a clubhouse and educational public uses.  So, we think that there are several avenues to ensure that it won't be assessed at a non-nominal value next year, but we don't have a crystal ball so we don't know what they are going to do yet. As far as the taxes for this year, the only recourse would be the lawsuit method, but even if we do that, we still have to pay the taxes for this year.
Mr. Pelaez: Would your firm handle both of those near year? Are you qualified and capable of doing the appraisal?
Mr. Cochran: That would be discussed amongst us if we filed that lawsuit. I don't know that we would want to be the ones doing it, just because it  would  have ramifications, not only for this particular parcel but for all District owned property within this District and others. It would have a lot of potential and wide-ranging ramifications. We suggest using a larger firm that does that type of work.
Mr. Pelaez: What about a tax appeal?
Mr. Cochran: It depends on how involved it gets. If it's relatively simple, we can

probably  do  that.

If it gets more complicated, then you might want someone who

specializes with more frequency for those bodies.
Ms. Duque: Are there any questions?
Mr. Vazquez: What have you experienced in the past in these situations? Ms. Duque: I don't have any experience.

25

:November 13, 2018

Palm Glades CDD

Mr. Cochran: In talking with Luis earlier, I think other Districts that you manage, where we acquired clubhouses from developers, I think he said once the property is in the District's ownership technically you haven't had an issue.
Ms. Duque: Correct, but as Scott said, we don't have a crystal ball so this particular case we haven't encountered before.
Mr. Cochran: To be frank, it seems to be a somewhat unique issue to Miami-Dade County because in all of the other counties, we represent Districts that recognize the exemptions across the board, but it's something that Miami-Dade hasn't been doing. It's one of those things where you have to go to war and you want to be careful because it could go the other way quickly.
Ms. Duque: Thank you so much Scott.

B.

Engineer

Ms. Duque:  There is nothing to report.  I will make sure to contact George so we
can provide the survey on the property of Mr. Ramos.

C.	Clubhouse
Mr. Pelaez: I would like to have a workshop.
Ms. Duque: If the Board agrees, we will proceed to the workshop.

Workshop Section:
(The Board had a workshop meeting at this time to discuss thefollowing items.)

Clubhouse Holiday Hours of Operation, Proposed Events and TVs Holiday Party
Proposals  from  Action  Painting,  Premier  Steam  Cleaning,  Ortiz BrightView and DBL Media
Plants and Trees at Clubhouse Entrance Kids Playroom Remodeling
Rubber Mulch Proposals
:New Pool Vendor Barbells for Gym

Construction,

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November 13, 2018

Palm Glades CDD

•

Authorization  or  Approvals  Requiring  Board  Action  for  Items  Discussed During Workshop (This Item was added to the Agenda)

Ms. Duque:  Returning from the workshop, I will now address the items that were
discussed that required Board action.  The first one has to do with the clubhouse hours of

operation for the holidays.
November 21st at 3:00 p.m.
I

For Thanksgiving, the clubhouse will close on Wednesday,
On Thursday, November  22nd, the clubhouse will be closed

and  on Friday,  November

23rd, the hours will be the normal  operating hours.

For

Christmas, the clubhouse will close on Monday, December 24th at 3:00 p.m.  On Tuesday,
December 25th, the clubhouse will be closed and on Wednesday, December 26th, there will

be  normal  operating  hours.

For  New Years, the  clubhouse  will close  on Monday,

December 31st at 3:00 p.m. On Tuesday, January 1st, the clubhouse will be closed and on Wednesday, January 2nd, there will be normal operating hours. The Board received a clubhouse proposed events schedule from KW. On those events, they included BYOB Happy Hours. The direction from the Board is for the HOA to use the Grand Room. The proposed dates are going to be presented at the next meeting. We will work with the HOA on those events. The next item for Board action is a TV for the gym area. It is my understanding that the Board set an amount not-to-exceed of $2,000 for a Samsung TV.
Mr. Pelaez:  Not necessarily a Samsung TV.
Ms. Duque:  What are the specifications for the TV?
Mr. Vazquez: Within $2,000 to include a bracket. The easiest and simplest way is to get the best price for a TV with a rate of 120.
Mr. Pelaez: So you recommend a 4K LED TV with a motion rate of 120. Mr. Vazquez: Do we have $4,000?
Ms. Duque: We have $2,000. Clubhouse staff will work with Jay on the purchase of the TV. There has been approval for the clubhouse staff to work with a vendor and move the Vizio TV that we currently have in the Grand Room, to the gym area.  If there are no
further comments, a motion to approve would be in order.

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November 13, 2018

Palm Glades CDD

Ms. Duque:  The Board approved spending an amount not-to-exceed $1,038, for a
holiday party on Sunday, December 16th from 12:00 p.m. to 3:00 p.m.	A proposal was presented from Paramount for outdoor and indoor speakers,' six channel mixer and two

wireless mies, someone to dress as Santa and a snow machine.
would be in order.

A motion to approve

Ms. Duque:  The next item is a proposal from Action Painting in the amount of
$1,800 for painting and touchups of baseboards.  A motion to approve would be in order.

Ms. Duque:  The next item is the grout cleaning of the clubhouse tiles.  We have a
proposal from Premier Steam Cleaning in the amount of $1,650, which includes carpet stretching. A motion to approve would be in order.

28

On MOTION by Mr. Pelaez seconded by Mr. Lugo with all in favor the proposal from Action Painting for painting and touchups of baseboards in the amount of $1,800 was approved.

On MOTION by Mr. Pelaez seconded by Ms. Kraus with all in favor the proposal from Paramount for outdoor and indoor speakers, six channel mixer, two wireless mies, someone to dress as Santa and a snow machine in in a not­ to-exceed amount of $1,038 was approved.

On MOTION by Ms. Kraus seconded by Mr. Lugo with all in favor authorizing clubhouse staff to work with Supervisor Vazquez to purchase a 4K LED TV for the Grand Room in a not-to-exceed amount of $2,000 and moving the Vizio TV in the Grand Room to the gym was approved.

November 13, 2018

Palm Glades CDD

Ms. Duque: Stephanie and Yadira obtained proposals from Ortiz Construction for the installation of 5 feet of chain link fence on the basketball court, a 6-foot aluminum fence with a privacy panel, a basketball backboard with support brackets, a new basketball
rim and pole pads.	All of the items totaled $7,015.  The direction from the Board is to

approve  all  of  the  Ortiz  proposals  in  an  amount  not-to-exceed  $6,500.
approve would be in order.

A  motion  to

Ms. Duque: The next proposal  is from BrightView for trimming the encroaching trees at the basketball court for $2,800 and $1,850 for removal of the existing trees. Both of those items total $4,650, but we need to include the permits so what was discussed, was a not-to-exceed amount of $5,000 to proceed with this project with BrightView.  A motion to
approve would be in order.

Ms. Duque:  The Board directed clubhouse staff to work with the existing planters
and trees at the entrance of the clubhouse and work with landscape vendors to get new

plant  material  for the existing pods.

For the kid's playroom remodeling  project,  an

29

On MOTION by Mr. Pelaez seconded by Mr. Lugo with all in favor the proposal from BrightView to trim encroaching trees at the basketball court, remove existing trees and permitting fees in a not-to-exceed amount of $5,000 was approved.

On MOTION by Mr. Pelaez seconded by Mr. Lugo with all in favor the proposals from Ortiz Construction in a not-to­ exceed amount of $6,500 as stated above was approved.

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the proposal from Premier Steam Cleaning for grout cleaning of the clubhouse tiles in the amount of $1,650 was approved.

November 13, 2018

Palm Glades CDD

amount not-to-exceed of $4,500 was approved
Itincludes painting, furniture and decorations.
Mr. Pelaez:  Was it $4,500 or $6,500?

and for Edwin to work with clubhouse staff .

Ms. Duque: $4,500. A motion to approve would be in order.

Ms. Duque: The next item is for the Clubhouse Director to get proposals for rubber
mulch  to  compare  to the existing proposals  that were  presented  for  the playground

improvements.

They will be presented  at the next meeting.

The pool vendor was

discussed and the current services provided to the pool.  There was direction to terminate
the contract with World Wide Pools.

Ms. Duque: The Board needs to approve a contract with a new vendor, Miami Pool Tech in the amount of $3,797, which includes the monthly services of $2,950, plus an annual cleaning fee of $802. That means we are going to be paying $802 once a year and
our monthly services will be $2,995. A motion to approve would be in order.

Mr. Pelaez: We should probably clean the kid's splash pad in January. Ms. Duque: We need to look into that as soon as possible.
Mr. Pelaez: Is there a situation with the pads right now?

30

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor entering into a contract Miami Pool Tech in the amount of $3,797 was approved.

On MOTION by Mr. Pelaez seconded by Ms. Kraus with all in favor terminating the contract with World Wide Pools was approved.

On MOTION by Mr. Lugo seconded by Mr. Pelaez with all in favor remodeling the kid's playroom with  painting, furniture   and   decorations   in  a  not-to-exceed   amount  of
$4,500 was approved.

November 13, 2018

Palm Glades CDD

Ms. Fresneda: No. They don't exist.
Mr. Pelaez: Maybe after this transition in January, we can clean it. Ms. Fresneda: To clean it, they have to drain it anyway.
Mr. Pelaez:  Can we do it at the same time?
Ms. Fresneda: Yes. We can do it all at the same time.
Ms. Duque: Other direction provided from the Board was to authorize Stephanie to donate the existing cabinets on the side of the clubhouse to Habitat for Humanity. The next item is a proposal from DBLMedia to replace all six mats in the amount of $1,935.
Ms. Fresneda: It is to replace three mats and add three mats.
Ms. Duque:  It's my understanding that the mats are going to be black  A motion to approve would be in order.

Ms. Duque:  We need to have a motion for a barbell rack at the gym in an amount

not-to-exceed $700 and for Stephanie to work on this item.

Would any Supervisor like to

work  with  Stephanie?

Edwin is pointing  to Mauricio,

so

Mauricio

will

work

with

Stephanie. A motion to approve would be in order.

Ms. Duque: Those are the clubhouse items.

31

On MOTION by Mr. Pelaez seconded by Mr. Lugo with all in favor authorizing Supervisor Mauricio to work with the Clubhouse Manager to purchase a barbell rack for the gym in a not-to-exceed amount of $700 was approved

On MOTION by Mr. Vazquez seconded by Ms. Kraus with all in favor the proposal from DBL Media to replace six mats in the amount of $1,935 was approved

:Novelllber 13, 2018

Palm Glades CDD

D.	Field Manager - Monthly Report

1)

Ratification  of  Proposal  from  BrightView  to  Install  Mulch  in Comlllon Areas

Ms. Duque: In your agenda package, there are a couple of proposals from Dennis Baldis for BrightView. The first is to install red mulch in the medians, parks and other CDD common areas. Once again, this is another item that was not included  in our landscape agreement, at the direction of the Board. Dennis needs to work on these items to get ready for our holiday season as we are running behind schedule. If the Board agrees, a motion to approve this amount would be inorder.
Mr. Pelaez: We have a line item for this in the budget already, right?
Ms. Duque: Correct, it's part of our landscape item. We just don't have it included with the regular landscaping.  The direction has been to work during this holiday season

·

with the existing vendor  and Dennis will provide  quotes from different vendors.

A

motion to approve the installation of the red mulch as directed by the Board in the amount
of $28,035 would be inorder.

2)

Consideration of Proposal from BrightView for Irrigation Pumps

Ms. Duque: You may recall that I brought this to your attention a long time ago. This is work that BrightView recommends because it will improve the performance of the irrigation system.  This has been done in other Districts.  It's not something that needs to
be done now, but the irrigation experts believe that this is good for the pump because they

get overworked by the growth of algae inside of the system.

If the Board wants to

proceed, we have proposals for four pumps, with each pump costing $400 each. There is a separate proposal for pump #1 because they found a blockage on the line. Pumps #2, #3 and #4 totals $1,200.
Mr. Pelaez:  There is labor of $400 for each pump. .

32

On MOTION by Mr. Vazquez seconded by Ms. Kraus with all in favor the BrightView Proposal to install red mulch as directed by the Board in the amount of $28,035 was ratified.

November 13, 2018

Palm Glades CDD

Ms. Duque: Pump #1was already addressed because we couldn't wait and is being repaired. The lines will be cleaned in pumps #2, #3 and #4, which will prevent blockages. It is up to the Board on moving forward with that item.
Mr. Pelaez: It will be cheaper now to do it like this versus having an issue later on.
Ms. Duque: Correct, a motion to approve would be in order

Ms. Duque:  Keep in mind, there is a proposal for pump #3 to separate the large rotors to an existing zone, but we can hold this item until the lines are cleaned.  For pump
#4, the vendor recommended relocating the rotors and adding four more, but we should
hold on this until the lines are cleaned.

3)

Consideration of Proposal from People's Choice Pressure Cleaning, Inc. for Cleaning Medians and Swales on S.W. 117th Avenue from 232nd Street to 24Qth Street

Ms. Duque: The last proposal is from People's Choice Pressure Cleaning, Inc. As you know, we are currently working on the pressure washing of the District areas, but we did not include pressure washing of the medians and swales on S.W. 117th Avenue from 232nd Street to 240th Street because they don't belong to the District. When you drive, those medians give you the perception that they are within our District. It's not something that we need to do now, if the Supervisors agree not to move forward. I think it was wise for Dennis to get this proposal.  It's up to the Board.
Mr. Pelaez: Are we under budget on what we spent already on the pressure washing?
Ms. Duque:  We have the exact amount in our budget.  If you want to proceed, we
can get the funds from the contingency or any other line item from our budget because the exact amount is for our current contract.
Mr. Vazquez: Does the county own these roads?

33

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the BrightView Proposals for the irrigation pump repairs as stated above was approved.

November 13, 2018

Palm Glades CDD

Ms. Duque: They are county roads. SW 238th Street is owned by the county, but we pressure clean the medians and the curbs.
Mr. Vazquez: Is the county fine with that?
Ms. Duque:  We have an agreement to maintain the parks and pressure clean the sidewalks and curbs.
Mr. Pelaez: We need to get it done.
Ms. Duque:  Then a motion to approve the proposal from People's Choice in the amount of $2,600 would be in order

E.

Manager

Ms. Duque:	I don't have anything else to report.	The taxes and the Courtesy
Warning Notice that we received from Miami-Dade County were presented.

EIGHTH ORDER OF BUSINESS

Financials Reports

A.
B.

Approval of Check Register Balance and Income Statement

Ms. Duque:  Tab A is the Check Register, and Tab B is the Balance Sheet and Income
Statement.  Unless anyone has any questions, a motion to approve would be in order.

NINTH ORDER OF BUSINESS

Supervisors Requests and Audience
Comments

Ms. Duque: Are there any Supervisors requests?
Mr. Pelaez: Can you get us a quote for a foosball table for the next meeting?

34

On MOTION by Ms. Kraus, seconded by Mr. Lugo, with all in favor, the  Check  Register, Balance Sheet and Income Statement, were approved.

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the People's Choice Pressure Cleaning, Inc. Proposal for clearing medians and swales on S.W. 117th Avenue from 232nd Street to 240th Street in the amount of
$2,600 was approved.

November 13, 2018

Palm Glades CDD

Ms. Hernandez: Yes. An outdoor one? Mr. Pelaez: Yes.
Ms. Hernandez: Do you want to place it on the terrace?

Mr. Pelaez:

Right out here somewhere.

Secondly,  I want  to  either  cancel  or

postpone the December meeting.  If we have a lot to go over that can't wait until January, then we can postpone it to maybe the 13th or the 18th or cancel it.
Ms. Duque:  We don't have a lot of items.  The meeting for December is the 11th. It's up to the Board, but we can cancel and wait until the January 8th meeting.
Ms. Hernandez:  So you would be moving the December 11th meeting to January

Mr. Pelaez: No we would cancel the December meeting.
Ms. Duque: So we will cancel the December meeting and meet in January. Mr. Vazquez:  I'm fine if there are no pressing matters.
Mr. Lugo: If there's something urgent, I can take care of it.
Mr. Pelaez: I think there are a lot of items that we already approved, which staff can work on that and by January it will all be done and then we can start moving forward on other items. You don't need anything to move forward on that pool contract, right?
Ms. Duque:  No, we terminated it and I will work with District counsel and inf orm Stephanie.
Mr. Pelaez:   Everything else is a not-to-exceed  so you have carte blanche to move forward.
Ms. Hernandez: That's fine.
Ms. Duque: Are there any other Supervisor requests?
Ms. Kraus:  Who is responsible, Juliana, for the vending machines on the patio?
Ms. Duque: There is actually an existing contract with a vendor. What do you need Barbara?
Ms. Kraus: I just wanted to know who was responsible to fill them. Ms. Duque: The vendor is responsible for that.
Ms. Hernandez: The front desk calls them to fill or repair it.

35

November 13, 2018

Palm Glades CDD

Ms. Duque: Do we have any audience comments?
Ms. Hernandez: I just want to update the Board that the HOA approved the shared cost for the dumpster for the clubhouse. I will be getting the agreement signed by the HOA and sending it to Juliana for execution by the CDD so that we can finalize the
agreement and start sharing the cost.

Ms. Duque:	Perfect.	Thank you, Yadira.	Not hearing any other
requests, a motion to adjourn would be in order.

comments

or

TENTH ORDER OF BUSINESS

Adjournment

36

On MOTION by Mr. Vazquez seconded by Mr. Pelaez with all in favor the meeting was adjourned.