MINUTES OF MEETING PALM GLADES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Palm Glades Community

Development  District was  held on Tuesday,  March 12, 2019 at 6:30
Palms by Lennar Clubhouse, 23770 SW 115th Avenue, Miami, Florida.

p.m.

at

the

Silver

Present and constituting a quorum were:

Mauricio Pelaez Edwin Lugo
Jesus (Jay) Vazquez Byron Xavier

Chairman Vice Chair
Assistant Secretary Assistant Secretary

Also present were:

Juliana Duque Scott Cochran
Stephanie Fresneda Gabriela Casanas

District Manager District Counsel Club Manager Camp Unbeatables

Segment I:
FIRST ORDER OF BUSINESS
Ms.  Duque  called  the  meeting

Roll Call and Pledge of Allegiance

to  order  at  6:30  p.m.  and  called  the  roll.

All

Supervisors were present, in person with the exception of Ms. Baluja who was not present.
The Pledge of Allegiance was recited by all who attended the meeting.

SECOND ORDER OF BUSINESS

Approval

of

Minutes

of	the

February 12, 2019 Meeting
Ms.  Duque:	The next item is the approval of minutes of the February  12, 2019 meeting.	This is the time to make any corrections, additions or deletions.	If there are
none, a motion to approve would be in order.

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor the Minutes of the February 12, 2019 Meeting were approved as presented.

Palm Glades COD

March 12, 2019

THIRD ORDER OF BUSINESS

Ratification of First Amendment to Club Use Agreement

Ms. Duque:  This agreement was amended to delete Section 2.1 (b), Office 2, the last office close to the Grand Room.
Mr. Pelaez: Was this request from the HOA? Ms. Fresneda: Yes.
Ms. Duque: A motion to ratify the agreement would be in order. Mr. Pelaez:  Do you have access to everything?
Ms. Duque:	There is still office furniture, but some office supplies were already removed by Lennar.
Ms. Fresneda: Yes.

FOURTH ORDER OF BUSINESS

Ratification of Agreement between

Palm	Glades	COD	and Homes, LLC

Lennar

Ms. Duque:  This agreement is related to the annexation and special assessment bonds, which were discussed during our last meeting.  A motion to ratify the agreement
would be in order.

FIFTH ORDER OF BUSINESS

Ratification of Revocable License Agreement between Palm Glades COD and Andres David Gonzalez and Ana Isabel Esquetini

Ms.  Duque:

The  District  authorized  and  entered  into  the  Revocable  License

Agreement with the owners of 23704 SW 117th Place.  If you recall, the owners requested
a portion of the District property to be utilized for the landscaping project shown on Exhibit B of the Agreement.  A motion to ratify the agreement would be in order.

2

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor the Agreement between the Palm Glades COD and Lennar Homes, LLC was ratified.

On MOTION by ML Pelaez seconded by Mr. Vazquez with all in favor the First Amendment to the Club Use Agreement was ratified.

March 12, 2019

Palm Glades COD

Ms. Duque: At this time, we will proceed to the workshop section, but before we do, the Clubhouse Director has certain items to present as part of the Club Report that Mauricio  asked  me,  prior to  the  meeting,  if those  could  be included  at the workshop
section.

Segment II:  Workshop Section:
(The Board had a workshop meeting at this time to discuss the following items.)

Discussion of Trees on Easements Discussion of Barbara Kraus Memorial Plaque Discussion of Miami-Dade Parks
Discussion of Projects and other Workshop Items

Segment Ill:
SIXTH ORDER OF BUSINESS

Authorization

or

Approvals

Requiring Board Action for  Items
Discussed During Workshop
Ms. Duque: Returning from the workshop section, I will now address the items that were discussed that require Board action.
The first item is direction from the Board for me to work with the HOA to get different proposals for tree removal, root pruning as well as sidewalk repairs in areas owned by the District to determine the best deal for the entire community. The next item is a motion to approve Estimate 427 from Crown Trophy in the amount of $499.20 for Barbara's plaque. I would ask that the motion include authorization for Jay to work on the placement of the
plaque, whether it was on a rock or a stone.  A motion to approve would be in order.

3

On MOTION by Mr. Vazquez seconded by Mr. Pelaez with all in favor Estimate 427 from Crown Trophy for a memorial plaque for Barbara Kraus in the amount of $499.20 and authorization for Supervisor Vazquez to coordinate the placement of the plaque was approved.

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the Revocable License Agreement between Palm Glades COD and Andres David Gonzalez and Ana Isabel Esquetini was ratified.

Palm Glades COD

March 12, 2019

Ms. Duque: The next item is a motion to authorize District Counsel to prepare an amendment to the Maintenance Agreement with Miami-Dade County for the maintenance of Miami-Dade County parks within the community. The main reason for the concern is we have the  responsibility  for  repair and  maintenance  of the  playground  at  parks  by the
county.  A motion to approve would be in order.

Ms.  Duque:

The  next  item  discussed  during  the.. workshop  section  was for  a

summer camp. Gabriela Casanas from Unbeatable Academy is present. There is still certain information that the Board would like to receive in terms of price, services provided as well as the timeframe for use of the different clubhouse rooms and facilities. Specific information will be provided to Stephanie so the Board can discuss this item at the next meeting. The next issue is for the sauna. If you recall, the Board approved the proposal presented by Innovative Saunas and Sellers. Estimate #1073 is to remove doors and trim in the amount of $7,318, minus $2,760 for a total of $4,558, including the timer and heater. They are estimating the sanding of the benches and the floor.  A motion to approve would
be in order

Ms. Duque: It's very important to mention that this includes both the women and men saunas. Miami Pool Tech (MPT) provided a new estimate for the pool repairs that the Board approved at the last meeting in an amount not-to-exceed $13, 100. We will be providing the District Attorney with an updated estimate as soon as Stephanie receives it so we can finalize the agreement and proceed with the repairs.  The next item is a request
for  pool deck  furniture.	The Board has Estimate #6518 from Roberts Aluminum  in the

4

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor Estimate #1073 from Innovative Saunas and Sellers to remove doors and trim in the amount of $4,558 was approved.

On MOTION by Mr. Pelaez seconded by Mr. Xavier with all in favor authorization for District Counsel to prepare an amendment to the Maintenance Agreement with Miami-Dade County for repairs and maintenance of Miami-Dade County parks in the community was approved.

Palm Glades COD

March 12, 2019

amount of $13,292 to replace all of the slats on the pool furniture with dark brown material. I would like for someone from the Board to work directly with Stephanie to choose the colors.
Mr. Pelaez: I would be more than willing to help unless another Board Member wants to. I'm usually around. There was Board consensus for Mr. Pelaez to work with Ms. Fresneda.
Ms.  Duque:   A  motion to approve  would  be in order to  approve  the  pool deck
furniture and authorize Mauricio to work with Stephanie.

Ms. Duque:   The next item is authorization from the Board for District Counsel to
prepare  a  License  Agreement  between  the  District  and  Little  Swimmers  to  provide swimming lessons during the summer.  A motion to authorize would be in order.

Ms. Duque: The next item is the estimate presented by AV Wizard for the Grand Room audio in the amount of $2,965. The only specification that is not on the estimate is to make sure we receive the white grills for the speakers.
Mr. Pelaez: Make sure that they re-send the quote so we are clear on this. I would like to be here if possible to make sure that it's set up properly.
Ms. Duque:   Sure.   So, the motion will include designating  Mauricio to work with
Stephanie.  A motion to approve would be in order.

5

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor authorization for District Counsel to prepare a License Agreement between the District and Little Swimmers to provide swimming lessons during the summer was approved.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the proposal from Roberts Aluminum for pool furniture in the amount of $13,292 and authorization for Supervisor Pelaez to work with the Club Manager was approved.

Palm Glades CDD

March 12, 2019

Ms.  Duque:	The  next item  is for  Stephanie  to  speak  to  clubhouse  staff  about removing office supplies and personal belongings from the Grand Room.
Ms. Fresneda:  There are only samples for the homes.
Ms. Duque:  Samples for homes that Lennar sells.  We will make sure all of that is moved from  the Grand  Room to the  office they currently  occupy  at the clubhouse,  as

stipulated  during  the workshop  session.

Stephanie  provided  the  new  amount for  the

camera project. Thank you so much, Scott for negotiating the cost from the $60,000 the Board approved to $42,000. That is already stipulated on the agreement and Stephanie is currently working on the execution of it. The mulch was already installed by BrightView as mentioned by Stephanie during the workshop section. There was one request from Jay regarding children younger than 16 years old using our Fitness Center as well as other kids granting access to residents. and/or guests. Stephanie assured the Board that they are currently enforcing the rules and will make sure that she addresses it with staff. Some other items were presented during the workshop section that we will bring back at our next meeting, which is the discussion of the HOA doggie station. I will meet with Yadira so she can provide me with the request from the HOA Board of Directors to the CDD. We are going to have Delta Five Security (Delta Five) present during that meeting as well as what was requested by the Board. KW Management will come to talk to the Board in reference to the maintenance cost analysis that was discussed during the last meeting. The past analysis  was  included  in  this  agenda,  but  for  certain  reasons,  we  don't  have  the
representative from KW here.  He will be here at the next meeting.  That's it.

SEVENTH ORDER OF BUSINESS

Staff Reports

A.

Attorney

Mr. Cochran:  We covered everything that I was going to talk about.

6

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor the proposal from AV Wizard for an audio system for the Grand Room in the amount of $2,965 and authorization for Supervisor Pelaez to work with the Club Manager was approved.

March 12, 2019

Palm Glades COD

B.	Engineer - Acceptance

of 2018 Consulting Engineer's Report

Ms.  Duque:

The  report was

included  in the  agenda  package.

The  Board  is

accepting the Engineer's Report where the engineer stated that all of the landscape areas, roadways and drainage systems were in good condition. However, there is grass growing in the drainage system. That is an issue we always have and the landscape vendor is aware of it and will make sure the grass around the drainage system is removed. They are supposed to do that every time they service the community. Another important item he mentioned was that there were some missing traffic signs. I already talked to your HOA Property Manager about that and she is currently working on having some signage around the community. The COD will address the signs on District property. In parking spaces the District owns, we have certain areas where striping needs to be re-done. I am working with Yadira on this because it was brought to her attention by the HOA. Just for your information, we have a proposal for $6,000 to do all of that. This is the first stage and we are going to make sure that we have everything back to the Board. Yadira is trying to work with the same company that is going to be placing the HOA signs for parking spaces, per the rules and regulations we approved based on the authority that the HOA has right now to enforce them. In terms of the striping, the HOA doesn't need to incur a cost because the area belongs to the District. She was very happy with that information and I know that she is going to be passing that to the HOA Board.  At this point, the only thing that I need
is a motion from the Board to accept the 2018 Consulting Engineer's Report

Ms. Duque: The only item I want to bring to the Board's attention is that I was contacted again by Carlos Ramos, the owner of 23538 SW 113th Path. You may recall, this is the area where we did the typographical survey, which was presented at a prior meeting. He knew that the report was going to be presented. There were no low or high points, per the survey and no area that needed to be graded again or surveyed. That information was presented to the Board. He couldn't attend that meeting due to a family emergency,  but I put him in contact with the  District Engineer as he had a couple of
questions and concerns.  The survey was sent to Mr. Ramos and I haven’t heard anything

7

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the 2018 Consulting Engineer's Report was approved.

Palm Glades COD

March 12, 2019

back from him or the District Engineer.  I though it was important for you to know there is nothing for us to do at this moment.
Mr. Cochran: I forgot to mention that Ginger Wald who covered for me at the last meeting reported at the last meeting about the annexation and expansion issues with Lennar and a property owner. Just to give you a brief update on that expansion, the petition for the expansion has been finalized and was sent to the property owner for signature. Once it gets fully executed by her and us, then it will get filed with the county and that issue will proceed. They will have time to review it and then they will eventually bring it before the commission to be read a couple of times. The second reading/hearing would get passed as an ordinance and proceed from there. That is where you are in the process. Once it gets to the county, it will probably take a little time there for review, but I just wanted to update the Board on the process.
Ms. Duque: Thank you Scott.

C.

Club

Ms. Duque: I don't know if you have anything else to report on.
Ms. Fresneda: No. Just some updating. The privacy gate was installed. The treadmill and elliptical were repaired. MPT completed the application of the Diamond Brite on the splash pad. Regarding the touchups of the exterior landscaping, the negotiation with Tony's Landscaping is pending, but I was told by his assistant that he will more than likely in good faith match BrightView's estimate. The rubber mulch was installed. We already spoke about Agile Courts and for events, family game night is this Friday. I hope everyone can make it. We were approached by Delta Five about donating a bounce house during Spring Break so we can give the kids an additional activity to do since it's probably going to be swamped in here. We thought of maybe having the bounce house on Saturday towards the end of Spring Break. The HOA donated some inflatable games and activities so we can put in the pool for the kids.
Ms. Duque: Like a summer bash event?
Ms. Fresneda: We are calling it a Spring Break bash. I'm in contact with one of the
food truck vendors to see if they want to park outside and sell food to residents as they are coming in and out of the clubhouse that day.  That's going to be on March 30th, which is

8

Palm Glades COD

March 12, 2019

the day after movie night.  Kids have been in here all week.  They are going to hang out on Friday and then Saturday we will do a Spring Break closing party.
Ms. Duque: Is any representative of Delta Five going to be in charge of the bounce house?
Ms. Fresneda: I know that in the past when Kevin volunteered to donate things, it hasn't always come through so at Yadira's suggestion, I'm going to ask that Delta Five pay for it and I will choose the vendor so that way, I have control of it. I would like to hire the vendor for the bounce house on food truck nights that I rented from before and trust.  So
that's what I'm going to work out with Kevin.

Ms.  Duque:

I want  to  make  sure that  we  have  everything  we  need such  as

additional insurance with that company.
Ms. Fresneda: Movie night will be the night before the 29th and we are preparing for our next food truck party, which is on April 5th. The preventative maintenance project that I've been working on with KW was validated as of yesterday so we are good in that respect.  Fitness Solutions did their quarterly maintenance on February 11th.  It didn't make it into the last report because it happened shortly after it. The only other thing that I would like to bring up that we should consider before the summer is pressure cleaning the pool deck again. It was done again right before I started. Ortiz did it for $1,500. If we are okay with that price, I'm happy to ask him to do it again. I can also look into other vendors and present it at the next meeting.
Mr. Pelaez:  I would like to get another proposal.
Ms. Fresneda:  Sure.  It's not a problem.  Everything else I already discussed. Mr. Pelaez:  What about the foosball table?
Ms. Fresneda:  It was installed today.  We already have residents using it. Mr. Pelaez:  When they do the cameras, can you let me know?
Ms. Fresneda:  Of course.
Mr. Pelaez: I would like to make sure that we are super clear on the process being done and we have minimum downtime.
Ms. Fresneda:  You got it.
Ms. Duque: Are there any questions for Stephanie? If not, we will proceed to the Field Report.

9

March 12, 2019

Palm Glades COD

D.

Field Manager
1)	Monthly Report

Ms. Duque: You received the Field Report in the agenda package. The only two items that I have to mention is that the fertilization took place the last week of February. Two car accidents were reported on District property.  One caused a tree to be removed. The COD is currently working with getting the police report and the responsible party's car insurance company so the COD can bill for it. That occurred at 22481 SW 1181h Avenue. The other accident took place at the entrance of 242nd Street. The police were not called. The resident reached out to us and she is willing to pay for the damages. Some of the annuals were damaged as well a sign and pole that was hit. That's being handled by the HOA. The pole was already fixed and it was my understanding that the sign was ordered. I don't know if we received it, but perhaps we did. As you know, we are currently changing
all of our annuals. So that's being taken care of.

2)

Consideration of Irrigation Proposal from BrightView

Ms. Duque: Two proposals were presented by BrightView. One was in the amount of $4,411.94, to replace a Bismarckia palm on the roundabout rotunda at 2381h Street. As you leave the clubhouse and drive around the roundabout, as soon as you start leaving 2381h Street going to the roundabout, you will see the palm on your left-hand side. It's a Bismarckia palm. The cost is fair and what we have always paid to replace a Bismarckia palm. We were talking about an 18 to 20-foot palm. So, it is a big palm that needs to be replaced. We have a replacement line item in our budget. If this is something that the Board would like to move forward with, which I strongly recommend, a motion to approve
the BrightView proposal for $4,411.94 would be in order.

Ms. Duque: Just to give some peace of mind to the Board, you might recall that we received a report, which I presented a couple of meetings ago that due to the weather changes we face during the first months of the year, the palms are strongly affected by it.
You can see the yellowish on the palms, which you believe is due to the lack of nutrients,

10

On MOTION by Mr. Xavier seconded by Mr. Pelaez with all in favor the proposal from BrightView to replace a Bismarckia palm on the roundabout rotunda at 2381h Street in the amount of $4,411.94 was approved.

Palm Glades COD

March 12, 2019

but it's not. This palm has been presenting issues and we have been monitoring it for a long time. We believe that it was struck by lightning because of the way the bottom of the palm looks. We are not 100% sure, but the combination of the two of them could have caused the decline of this palm. So that's what we are facing and there's not much we can do. The other item is a proposal from BrightView to replace all of the risers we have on the west side of the property. We have pop-ups on the medians and if you drive that section, you will be able to see the plant material. The risers are 6 inches more or less high so you
can see them because the plant material is old enough.  You will not get that all to cover

them so we  are trying to change the pop-ups.

The amount is $262.50.

I actually

requested a 25% discount because the amount was $350. We did this because we have
done certain landscape enhancements in that area already. We went with BrightView for

the landscape enhancements.

They agreed to give us a discount,

so

the

amount

is

$262.50. A motion to approve would be in order.
Mr. Vazquez: That makes sense.

E.

COD Manager

Ms. Duque: I don't have anything to report at this point in time.

EIGHTH ORDER OF BUSINESS

Financials Reports

A.
8.
Ms.

Approval of Check Register Balance and Income Statement

Duque:

Tab A is the Check Register, and Tab B is the Balance

Sheet and

Income Statement. order.
Mr. Pelaez:

Unless anyone has any questions, a motion to approve would be in

There a $250 expenditure for Ortiz Construction for a sign for the

corridor offices. What service did he provide?
Ms. Duque: I believe he took care of the signs that we have at the main entrance of the clubhouse. There was a Campobello sign. I don't know if that was the one. I have to look into it.

11

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the proposal from BrightView to replace all of the risers on the west side of the property in the amount of
$262.50 was approved.

Palm Glades COD

March 12, 2019

Mr. Pelaez: Was it at our expense because shouldn't that be Lennar's expense since it is their sign?
Ms. Duque:  I have to look.
Mr. Pelaez:  I know that he worked on those and the hallway one at some point. Ms. Fresneda:  He did.
Mr. Pelaez:  None of those should be our expense is what I'm understanding.
Ms. Duque: I know there was also some signs that he had removed from one of the offices when we were making the changes. I don't know if that's what the sign was for. I have to pull up the invoice, look at what was invoiced and send it to you. That was done in January.
Mr. Pelaez:  That was two months ago.
Ms. Duque:  I will send you that information and notify the rest of the Board as well.
If there is anything that we need to bring back to the next meeting, we will make sure that it is brought back and discussed.  A motion to approve would be in order.

NINTH ORDER OF BUSINESS

Supervisors

Requests

and

Audience Comments
Ms. Duque:  Are there any Supervisors requests?
Mr. Pelaez: In driving around the community, by the townhouses, there are three huge palms. Three are taller than the townhouses and one entire side is reddish, which may be from the palms.  Maybe you can get with Yadira to give you more insight because
they look terrible and need to be removed.

Ms. Duque: Mr. Pelaez: Ms. Duque:
Mr. Xavier:

Which section?
At the end of one strip of townhouses.  There are three huge ones. I will get with Yadira.
Where is the foosball table?

Ms. Fresneda:  Right outside.	It was assembled earlier this morning and by noon
people were playing with it already.

12

On MOTION by Mr. Pelaez seconded by Mr. Vazquez with all in favor the February Check Register, Balance Sheet and Income Statement were approved.

Palm Glades CDD

March 12, 2019

Mr. Pelaez: On the access control, these doors have a timer so you can have something in the reception area, like a buzzer or notification to close the bathroom doors if they are left open for a certain amount of time.
Ms. Fresneda:  There is going to be a camera at every entrance.
Mr. Pelaez:  With a camera there, hopefully they will be keeping an eye on it. Ms. Fresneda:  I think that will alleviate that issue a lot.
Mr. Pelaez:  Good.
Mr. Vazquez:  I concur.
Mr. Pelaez:  That's all I have.
Ms. Duque:  Are there any other Supervisor requests? Mr. Vazquez:  That's it for me.
Ms. Duque: There is no audience.
Mr.  Cochran:	Excuse me, you had a BrightView  proposal to remove three tree
trunks.

Ms.  Duque:

Thank  you  so  much for  that,  Scott.

That is correct.

During the

community  drive through, we  inspected  areas where trees  needed to be removed and
found three tree trunks.   One especially needs to be removed because it's a trip hazard.

The  removal of all three tree trunks  is $728.66.

Since this is located at the  park, it's

important to do it because kids go there and play. The only concern that I had at that time, was since it's located in one of the parks, when we were hit with Hurricane Irma, all of the work that was done and whatever we removed, it was not included in the FEMA reimbursement, which we should receive if everything goes the way it's going so far. For your information, the process is at the state level, which means that right now we are just waiting for the state to approve those projects and reimburse the money to the District. It all depends on the amounts and percentages because they are not going to reimburse everything. It all depends on when the work was done. I was hesitant if we should do this. It's something that we cannot go back now to FEMA and request as it is in one of the parks that is owned by Miami-Dade County, but we maintain it. So, this is an item that I believe we should proceed with in the amount requested. The amount is slightly higher when I was doing the comparison with others because we are installing turf as well. We are not just removing it and leaving it.  The option that was provided was to install sod and wait to
see if the rest of the turf comes back during the summer.  The amount is $111.

13

March 12, 2019

Palm Glades COD

Mr. Pelaez:  Just to be clear, the park areas we are maintaining that are owned by

Miami-Dade  County,  is there  any  reimbursement  to  us?
maintaining them?

Does  it mean  that  we  are

Ms. Duque: No. My point is to do the work right now, since the timeframe to report those to FEMA passed already so we cannot go back to FEMA and claim it.
Mr. Pelaez: But on the repairs that we make in general to these park areas, if we spend money on the playground, do we get reimbursed from Miami-Dade?
Ms. Duque:  No.
Mr. Pelaez: Why do we have an agreement? Is it just because we want to be nice and maintain them?
Mr. Cochran: No.  I think the county accepted conveyance of those parcels from the developer, but as a condition of them accepting the conveyance, they want the District or whoever has authority of the community to maintain it. So, it's like they would accept the property as long as somebody else maintains it.  That's my understanding for why we
would be maintaining it, even if it's owned by them.

Ms. Duque:
Mr. Pelaez: Ms. Duque:

Yes.
Do we need a motion? Yes.

Ms. Duque:

If there is no further business, we need a motion to adjourn.

TENTH ORDER OF BUSINESS

Adjournment

Chairman I Vice Chairman

14

On MOTION by Mr. Xavier seconded by Mr. Vazquez with all in favor the meeting was adjourned.

On MOTION by Mr. Vazquez seconded by Mr. Xavier with all in favor the proposal from BrightView to review the tree trunks in the amount of $728.66 was approved.